[council] FW: Doodle IDNG call

[Gomes, Chuck]

Here are some suggestions regarding scheduling teleconference calls that I recently sent in response to a very valid concern expressed by Adrian.  I suggest that we consider these or any modifications to them in the GNSO as a whole.

Chuck 

-----Original Message-----
From: owner-ntfy-gnso-idng at icann.org [mailto:owner-ntfy-gnso-idng at icann.org] On Behalf Of Gomes, Chuck
Sent: Sunday, May 03, 2009 10:21 AM
To: Adrian Kinderis; Glen de Saint Géry; ntfy-gnso-idng at icann.org
Subject: RE: Doodle IDNG call

Adrian makes some good points that we need to take into consideration.  I would suggest that we do our best to follow all of following principles when we cannot find a time that everyone can make:

1.  Select a time that maximizes participation.

2.  Avoid any time that is ridiculous for any key participant

3.  Make sure call leaders are able to participate

4.  In cases where ridiculous times are unavoidable some, attempt to rotate the use of such times so that certain participants are not always impacted (as suggested by Adrian).

'Key participants' and 'Ridiculous' times may vary by meeting but here are some possible general guidelines: 

-  Key participants should include anyone whose live input is needed; put another way, if the effectiveness of a meeting will be reduced if someone has to participate after the meeting, then that person should be considered a key participant.  A simple example of this would be a case where a vote is planned and absentee voting is not allowed; all eligible voters in this case would be key participants.  But the definition should not just include voting situations.

-  Any meeting time that requires even partial participation for a key participant between midnight and 5 am should be excluded unless the impacted participant(s) specifically agree(s) to the exception.  (For example, Edmon tends to prefer times that most of the rest of us consider ridiculous.)

I am sure improvements can be made to my ideas so I welcome them.

Chuck

> -----Original Message-----
> From: owner-ntfy-gnso-idng at icann.org
> [mailto:owner-ntfy-gnso-idng at icann.org] On Behalf Of Adrian Kinderis
> Sent: Saturday, May 02, 2009 7:03 PM
> To: Glen de Saint Géry; ntfy-gnso-idng at icann.org
> Subject: RE: Doodle IDNG call
> 
> These suggested call times are crazy!
> 
> Just once I'd like a call time about 4pm after I've had my afternoon 
> coffee. I understand it is about balance but why can't we share it 
> around a little.
> 
> I won't be able to make these times (I'll take Bruce's advice and just 
> sit out these meetings when they are set for inconvenient times).
> 
> Remind me to raise my concerns about Doodles too. Just because a time 
> is most popular it is chosen. When you have such a participant loading 
> to North America nothing ever gets shared around and the meeting times 
> stay the same.
> 
> Glen - this rant is not aimed at you. I understand you have a job to 
> do.
> 
> Thanks.
> 
> 
> Adrian Kinderis
> 
> -----Original Message-----
> From: owner-ntfy-gnso-idng at icann.org
> [mailto:owner-ntfy-gnso-idng at icann.org] On Behalf Of Glen de Saint 
> Géry
> Sent: Sunday, 3 May 2009 3:29 AM
> To: ntfy-gnso-idng at icann.org
> Subject: Doodle IDNG call
> 
> Dear All,
> 
> Please indicate the day and time that would work for you to discuss 
> the draft charter for an IDNG WG.
> 
> The time is originally noted in UTC but can be changed for your time 
> zones.
> 
> http://www.doodle.com/47qaf4zk4387aptr
> 
> Thank you.
> Kind regards,
> 
> Glen
> 
> Glen de Saint Géry
> GNSO Secretariat
> gnso.secretariat at gnso.icann.org
> http://gnso.icann.org
> 
> 
> 
>