[council] Revised Agenda with updates in preparation for GNSOCouncil meeting, Monday, 23 November at 11:00 UTC

[Mary Wong]

I, too, apologize that I missed the meeting - I had forgotten I was
supposed to be on a plane at that time this morning. Like Wendy, I will
catch up with the reports and recordings.
 
Best,
Mary
 
Mary W S Wong
Professor of Law & Chair, IP Programs
Franklin Pierce Law Center
Two White Street
Concord, NH 03301
USA
Email: mwong at piercelaw.edu
Phone: 1-603-513-5143
Webpage: http://www.piercelaw.edu/marywong/index.php
Selected writings available on the Social Science Research Network
(SSRN) at: http://ssrn.com/author=437584


>>> Wendy Seltzer <wendy at seltzer.com> 11/23/2009 10:17 AM >>>

My apologies, I mis-converted the timezones for this meeting and had
it
in my calendar wrong.  I will catch up with the reports.

--Wendy

Glen de Saint Géry wrote:
> Dear All,
> 
> In preparation for the GNSO Council meeting on Monday, 23 November
2009 at 11:00 UTC.
> The agenda with the corresponding times is posted at:
> http://gnso.icann.org/meetings/agenda-23nov09-en.htm
> 
> Please find a copy of the agenda on the Wiki with the status updates
added.
> https://st.icann.org/gnso-council/index.cgi?agenda_23_november_2009
> In particular:
> -- Please review the JIG charter for approval
> 8.5. JIG (Joint ccNSO/GNSO IDN Group Edmon
> 
> The draft Charter documents, clean and redline version, have been
posted under draft documents and can be accessed at:
> http://gnso.icann.org/drafts/jig-charter-redline-30oct09.pdf
> 
> http://gnso.icann.org/drafts/jig-charter-clean-30oct09.pdf
> 
> 
> --Please review the updated Action Item list at:
> http://gnso.icann.org/files/gnso/meetings/pending-action-list.pdf
> 
> --Please review the motions
> https://st.icann.org/gnso-council/index.cgi?23_november_motions
> 
> 
> This agenda was established according to the GNSO Council Operating
Procedures approved 28 October 2009 for the GNSO Council
> 
>
http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf
> Coordinated Universal Time:11:00 UTC - see below for local times
> 
> (03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00
Brussels, 22:00 Melbourne )
> 
> Chair: Chuck Gomes; Vice Chairs: Olga Cavalli & Stéphane Van Gelder
> 
> Note: This meeting will be recorded.
> 
> Scheduled time for meeting 120 mins.
> 
> Dial-in numbers sent individually to Council members.
> 
> Item 1: Administrative matters
> 
> 1.1. Roll call of Council members
> 
> 1.2. Welcome new member(s)
> 
> 1.3. Update any statements of interest
> 
> Caroline Greer - Statement of interest
> http://gnso.icann.org/council/soi/greer-soi-13nov09-en.htm
> 
> 1.4. Review/amend agenda
> 
> Item 2: Review of changes and action items in the new Operating
Procedures
> 
> 2.1. Section 3.3 Notice of Meetings - note that:
> -----2.1.1. "Reports and motions should be submitted to the GNSO
Council for inclusion on the agenda as soon as possible, but no later
than 8 business days before the GNSO Council meeting."
> 
> 2.2. Section 3.4 Meeting Schedules
> 
> -----2.2.1. "The GNSO Chair and GNSO Council will prepare a 12-month
schedule of meetings within 30 days following the ICANN annual
meeting."
>
http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-23nov09-en.pdf
> 
> -----2.2.2. Deadline = 30 Nov 09.
> 
> -----2.2.3. Draft 12-month schedule proposed by chair and vice
chairs
>
http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-23nov09-en.pdf
> 
> -----2.2.4. Next steps?
> 
> 2.3. Section 3.5 Procedure to Produce the Minutes
> 
> -----2.3.1. "Within 10 days of the meeting, the Chair and Vice Chairs
will edit the draft and request the Secretariat to circulate the draft
summary to GNSO Council members for comment and approval. All comments
received will be accepted for inclusion into the draft minutes unless
there are objections. If no objections are received within 10 days, the
minutes will be deemed to have been approved for posting."
> -----2.3.2. Note that we no longer will need to approve minutes in
our live meeting but each Councilor will individually be responsible for
reviewing and commenting on the minutes.
> 
> Item 3: Motion to approve minor edits to Council Operating
Procedures
> 
> Council Operating Procedures - clean version
>
http://gnso.icann.org/meetings/gnso-operating-procedures-clean-12nov09-en.pdf
> 
> Council operating procedures - redline version
>
http://gnso.icann.org/meetings/gnso-operating-procedures-redline-12nov09-en.pdf
> 
> (As requested, the above have been posted on page
> http://gnso.icann.org/)
> 
> See motion: 23 november motions
> https://st.icann.org/gnso-council/index.cgi?23_november_motions
> 
> Item 4: Council meeting times through March 2010
> 
> 4.1. Thanks to Stéphane, Adrian, Edmon & Han Chuan for their work.
> 
> 4.2. Meeting Times Chart
>
http://gnso.icann.org/meetings/time-options-council-meetings-02-04nov09-en.pdf
> 
> 4.3. Discussion Stéphane
> 
> 4.4. Proposed meeting dates through February: 23 November; 17
December 2009; 7 January; 28 January 2010; 18 February 2010
> 
> 4.5. Next steps
> 
> 4.6. Date and time for next meeting?
> 
> Item 5: 12-month meeting schedule (see 2.2.1 above)
> 
>
http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-23nov09-en.pdf
> 
> Item 6: Special Trademark Issues (STI) Review Team
> 
> 6.1. Special Trademark Issues update - Zahid Jamil (pending review by
STI chair)
> 
> When this update was written the STI had held four conference calls.
Two each on each of the two heads (TM Clearinghouse & URS) raised by the
Board's letter.
> Constituencies represented and ALAC have provided their position
statements in regards the issues and the Group is currently working on a
Common Grounds Paper where some issues have reached agreement. This
update will avoid identifying/characterising issues under discussion or
their importance since there may be varying views on these.
> There is some interest for a possible face to face meeting to attempt
resolution of outstanding issues or at least to meet once comments are
received on the final report of the STI.
> It has been felt by the STI that the time allocated for submission of
the Final Report is not practically feasible if consensus on all issues
is to be effectively reached.
> Whereas the GNSO had passed a resolution in its Public meeting at
Seoul on 28th October 2009 stating that "The GNSO STI review team will
provide a final report to the GNSO on or before the GNSO's council
meeting in late November, 2009". There is consensus within the STI
Review Team that the time available for submission of a final report may
not be adequate in order for the Review Team to submit meaningful and
efficacious report. The Review Team suggests that the next meeting of
the GNSO be scheduled near enough the deadline (14th of December 2009)
set by the Board for submission of the GNSO response, in order to
provide the Review Team with adequate time to effectively complete its
review and submit a final report before the date of the next GNSO
meeting to be scheduled before the Board mandated deadline. However, the
STI-RT intends to deliver its report no later than Monday, 7 December."
> 
> 6.2. Next steps
> 
> ------6.2.1. SG review
> ------6.2.2. Finalization of document
> ------6.2.3. Delivery to the Board (due 14 December 2009)
> 
> Item 7: Prioritization of GNSO work
> 
> 7.1. Status Report Olga
> 
> 7.2. Next steps?
> 
> Item 8: Status updates
> 
> 8.1. Issues report on vertical separation of Registries & Registrars
Margie
> 
> 8.2. GNSO Improvements WT recommendations ready for Council review
Chuck
> 
> ----8.2.1. OSC Constituency work team recommendations for a
constituency /SG toolkit of services
> (for discussion only)
> 
> 8.3. Joint SSAC/GNSO WG on Internationalized Data Registration
Liz/Julie
> 
> 8.4. Board update Denise
> 
> 8.5. JIG (Joint ccNSO/GNSO IDN Group Edmon
> 
> The draft Charter documents, clean and redline version, have been
posted under draft documents and can be accessed at:
> http://gnso.icann.org/drafts/jig-charter-redline-30oct09.pdf
> 
> http://gnso.icann.org/drafts/jig-charter-clean-30oct09.pdf
> 
> 
> 8.6. Other
> 
> 8.7. Questions/comments on written status updates sent in advance by
chairs of Working Groups, Work Teams, etc.?
> 
> Registration Abuse Policies Working Group - Mike Rodenbaugh
> The Registration Abuse Policies Working Group continues its work, and
has agreed on a schedule to produce an Initial Report in advance of the
Nairobi meeting. If anyone has any questions, please advise on the list.
I will not attend the Council call on Nov. 23 (at 3a.m.!).
> Geo Regions Working Group - Olga Cavalli
> The working group is preparing a survey of percieved community
value/benefits of ICANN Geographic regions framework.
> Draft Interim Report is being reviewed by working group members,
these comments will be used to prepare a new version of the report.
> Registrar Accreditation Agreement (RAA) Sub-team A (Registrant Rights
Charter) - Beau Brendler coordinator
> Subteam A met concurrently with subteam B in Seoul, during which time
we discussed the parameters of the task and reviewed some similar, but
not necessarily analogous, efforts by other groups (one consumer and one
industry) to create sets of best practices, guidelines and consumer
"bills of rights." There was some consensus that the final product would
need to be readable and understandable by the consumer and not
overloaded with legal jargon.
> Subteam A will be having its first conference call next week, either
Monday or Tuesday, during which time we will briefly discuss, among
other topics, the recent suggestions of the law enforcement community
and the RAA, as well as beginning to go line-by-line through the
existing charter document.
> Registrar Accreditation Agreement (RAA) subteam B (identifying issues
for possible RAA amendments) - Steve Metalitz coordinator
> 
> At our previous meeting, we had established a target date of November
9 for submission of lists of topics for possible RAA amendments. Several
sets of lists were received and a few other topics were identified on
the subteam B mailing list. Staff prepared a cumulative chart of the
topics on these lists, and most of our November 18 meeting was spent
reviewing this chart. A number of questions were raised, especially
regarding items on the list submitted by a group of law enforcement
representatives, and one of these representatives will be invited to our
next meeting to present the joint law enforcement list and to answer
questions. The date for the next meeting has not been set but is
expected to be in early December.
> 
> ccNSO update - Olga Cavalli
> .fm (Micronesia) and .zm (Zambia) are now ccNSO members number 98 and
99.
> 
> Travel drafting team - Olga Cavalli
> 
> The team met with ICANN Staff in Seoul. Constituencies and
stakeholder groups should inform as soon as possible the names of
participants and requested level of support.
> OSC Constituency & Stakeholder Group WT progress report - *15
November 2009 - Olga Cavalli
> Key Actions Completed/In-Progress
> First outcome document about In Kind Staff services was submitted to
the OSC before the Seoul Meeting.
> Actions towards developing a global outreach program to broaden
participation in constituencies will be reviewed in the next conference
call.
> Red Flags
> A draft document with recommendations should be available by first
week December, approx.
> Significant Schedule Changes
> Conference calls schedule is byweekly.
> 
> OSC Community Coordination Communications Work Team - Mason Cole
> Right now the CCT is revising its recommendations based on feedback
from the wider OSC. Ken Bour is helping us merge those recommendations
into the document. I don't have a timeline for this but will try to get
one.
> 
>  Constituency/Stakeholder Group Update Report For 23 November GNSO
Council Meeting - Rob Hoggarth 18 November 2009
> 
> Renewed "Re-confirmation" Effoorts for Existing GNSO Constituencies -
The seating of the new GNSI Cpuncil now frees up some ICANN Board
resources to address the "re-confirmation" of the existing GNSO
Constituencies. Back in August of last year, the ICANN Board determined
taht if potential new GNSO Constituencies were going to be subject to a
certification process, then it was appropriate to set up a system by
which existing GNSO Constituencies could be regularly evaluated as well.
The Board adopted a concept of "re-confirming" the charters and
operational mechanisms of each GNSO Constituency every three years (see-
http://www.icann.org/en/minutes/minutes-28aug08.htm)._
> 
> The initial Constituency re-confirmation process was slated for
earlier this year, but the process took a back seat as the Board focused
its efforts on evaluation and approval of the new GNSO Stakeholder Group
structures and approval of the processes and recommended Bylaws changes
necessary for seating the new GNSO Council. Now that the Board has
generally resolved those issues, it has set a deadline of March 2010 for
formal re-submission of any revised re-confirmation proposals by the
existing GNSO Constituencies and has directed the ICANN Staff to assist
constituency leaders in developing those submissions (see - 30 October
2009 Board Meeting Resolutions - Consent Agenda Item
1.3<http://www.icann.org/en/minutes/resolutions-30oct09-en.htm#1>).
> 
> The GNSO Constituency Operations Work Team is also making progress on
a set of recommendations for review by the Operating Steering Committee.
A document may be completed by the work team next month and that work
product could be combined with the re-confirmation effort.
> 
> The Board is also awaiting charter updates to reflect the new
Stakeholder Group structures from the Commercial and Business Users
Constituency and the Internet Service and Connectivity Providers
Constituency and has instructed Staff to provide assistance in
completing those efforts.
> 
> _Potential New GNSO Constituencies Remain Under Consideration -_ICANN
Board members conducted substantial discussions in Seoul regarding the
proposals for four new GNSO Constituencies but took no formal
action.__All four of the proposed new GNSO Constituency charters
(CyberSafety, Consumers, City TLDs and IDNgTLDs) remain "pending." The
latest public documents regarding the proposals are located here -
http://gnso.icann.org/en/improvements/newco-process-en.htm. The process
also remains available for other interested parties to develop proposals
for new GNSO Constituencies and to submit them to the Board.
> 
> _Permanent Stakeholder Group Charters -_When the Board approved the
four (4) new GNSO Stakeholder Group structures earlier this year it
acknowledged that the charters for the Commercial Stakeholder Group and
the Non Commercial Stakeholder Group were to be transitional/temporary
and that permanent charters were to be developed over the course of the
coming year. The Board is already examining some options being
considered by the community for what permanent charters might look like.
Based on discussions in Seoul, the Staff will be working to develop
opportunities for dialogue and further community discussion of these
important matters.
> 
> Item 9: AOB
> 
> Item 10: Reminder: The updated Action Item list at:
> http://gnso.icann.org/files/gnso/meetings/pending-action-list.pdf
> 
> 10.1. Questions/comments?
> 
> The agenda is also posted on the website
> http://gnso.icann.org/meetings/agenda-23nov09-en.htm
> 
> Thank you very much.
> kind regards,
> 
> Glen
> 
> Glen de Saint Géry
> GNSO Secretariat
> gnso.secretariat at gnso.icann.org
> http://gnso.icann.org
> 
> 


-- 
Wendy Seltzer -- wendy at seltzer.org
phone: +1.914.374.0613
Fellow, Silicon Flatirons Center at University of Colorado Law School
Fellow, Berkman Center for Internet & Society at Harvard University
http://cyber.law.harvard.edu/seltzer.html
http://www.chillingeffects.org/
https://www.torproject.org/
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