[council] Proposed agenda for the GNSO Council meeting on 15 July 2010

Thu Jul 1 04:07:54 UTC 2010

Actually Jaime, it is not a holiday period in the U.S.  Those in the U.S. typically take their vacations at different times over the summer, not all in one month, but in my experience, a lot of people in Europe take a lot of time off in August.  Regardless, I was simply suggesting that it may be harder than usual to schedule a special meeting in August.  That doesn't mean we cannot try to do so.

Chuck

From: Jaime B Wagner [mailto:j at bwagner.com.br] 
Sent: Wednesday, June 30, 2010 3:40 PM
To: Gomes, Chuck
Cc: council at gnso.icann.org; Glen at icann.org
Subject: RES: [council] Proposed agenda for the GNSO Council meeting on 15 July 2010

Chuck,

August is a Holiday period in US, not in other (diverseJ) parts of the world.

I think that modifying the endorsement process dates for the sake of the holidays of some councilors and imposing additional stress on SGs is not a good policy in these conflicting times.

I'd prefer a special conf call.

Jaime Wagner
j at bwagner.com.br

cel: +55(51)8126-0916

dir: +55(51)3219-5955

De: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org] Em nome de Gomes, Chuck
Enviada em: quarta-feira, 30 de junho de 2010 15:00
Para: KnobenW at telekom.de; Glen at icann.org; council at gnso.icann.org
Assunto: RE: [council] Proposed agenda for the GNSO Council meeting on 15 July 2010

I understand Wolf.  Here is the dilemma we have: the GNSO endorsements are due the end of August (45 days after the end of the application period); our next two Council meetings after the end of the application period are 5 & 26 August; if the Council decides to attempt to improve diversity of the GNSO slate that will likely require two meetings, one to make that decision and then another one to approve any additional endorsements.  One way of getting around that this time around would be to have a special Council meeting in between the 5th and 26th but that might be especially difficult in August because of Councilors being on holiday.

How much time does the CSG process require after the end of the application period?  Is it possible to start the process before the application period ends for those candidates who submit their application early in the period?

Any suggestions you or others have are very welcome.  Of course all of this is not an issue if the Council does not decide to improve the diversity of the slate.  Also, in future rounds the 45 days may work out better.  It all depends on how our scheduled Council meetings correspond to the end of the application period.  In this case, we have a Council meet on the same day the period ends.

Chuck

From: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org] On Behalf Of KnobenW at telekom.de
Sent: Wednesday, June 30, 2010 1:42 PM
To: Glen at icann.org; council at gnso.icann.org
Subject: AW: [council] Proposed agenda for the GNSO Council meeting on 15 July 2010

Chuck and all,

under item 3.1: "SG endorsements & any alternates are needed by 28 July 2010"

This is inconsistent with the process adopted by Council, which clearly states:  

As soon as possible and no later than 21 days after the deadline for applications [i.e., in this case, August 5], the stakeholder groups will inform the Council of their endorsements, based on their own internal deliberative procedures.

The CSG process for making endorsements has been set up accordingly.

Regards 
Wolf-Ulrich 

________________________________

	Von: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org] Im Auftrag von Glen de Saint Géry
	Gesendet: Mittwoch, 30. Juni 2010 01:11
	An: Council GNSO
	Betreff: [council] Proposed agenda for the GNSO Council meeting on 15 July 2010

	Dear Councillors,

	Please f  nd the proposed agenda for the GNSO Council meeting on 15 July 2010 in text below and attached. This agenda is posted on the GNSO home page 

	http://gnso.icann.org/meetings/agenda-council-15jul10-en.htm
	and the GNSO Council Wiki space. 

	The time for each item still has to be determined.

	Please let me know if you have any questions.

	Thank you.

	Kind regards,

	Agenda for GNSO Council Meeting 15 July 2010.

	This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council.
	http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf

	For convenience:

	* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
	* An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

	Meeting Time 11:00 UTC

	See the following and http://www.timeanddate.com/ for other times:

	04:00 PDT; 06:00 CDT; 07:00 EDT; 08:00 Buenos Aires; 08:00 Brazil; 13:00 CEST; 15:00 Moscow; 16:00 Pakistan; 19:00 Hong Kong; 20:00 Tokyo, 21:00 Melbourne

	Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.

	Please click on the link to join the GNSO Council Adobe Connect room
	http://icann.na3.acrobat.com/gnsocouncil/
	Please enter as a 'guest'.

	Item 1: Administrative matters (10 minutes)

	1.1 Roll call of Council members

	1.2 Update any statements of interest

	1.3 Review/amend agenda

	1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:

	* 23 June Meeting - Scheduled for approval on 12 July 2010 

	Item 2: Prioritization of GNSO work (? Minutes)

	2.1 Refer to posted project ratings:

	http://gnso.icann.org/drafts/draft-work-prioritization-project-list-value-ratings-23jun10-en.pdf

	2.2 Discussion

	2.3 Evaluation of the prioritization process

	* Lessons learned?
	* Areas for improvement?
	* How do we use the ratings?
	* Questions raised by the DT (Ken Bour) 
	* Suggestions for next steps?

	Item 3: GNSO Affirmation of Commitments (AoC) Review Team (RT) Endorsements for Preserving security, stability and resiliency of the DNS (SSR) & Whois Policies(? minutes)

	3.1 Key dates in the endorsement process

	* GNSO slate of endorsements is due not later than the end of August
	* Next Council meetings: 5 August & 26 August
	* Initial Council action on Stakeholder Group (SG) endorsements needs to occur on 5 August to allow for any needed follow-up action on 26 August 2010. 
	* SG endorsements & any alternates are needed by 28 July 2010.

	3.2 Review of the GNSO process 

	* Questions?

	3.3 Discussion

	Item 4: Whois Studies (? minutes)

	4.1 Refer to:

	* Whois Studies Report:
	http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.pdf

	* RFP for Proxy/Abuse Study:
	http://www.icann.org/en/announcements/announcement-2-18may10-en.htm

	* Liz Gasster's summary chart of the studies:
	http://gnso.icann.org/issues/whois/whois-studies-chart-08jun10-en.pdf

	4.2 Brief overview of the study choices 
	http://brussels38.icann.org/meetings/brussels2010/presentation-whois-report-23jun10-en.pdf

	* Discussion
	* Any recommendations?

	4.3 Discussion of how to proceed in selecting studies

	4.4 Next steps?

	Item 5: Vertical Integration (VI) PDP WG (? Minutes)

	56.1 Progress report (Margie Milam)

	56.2 Discussion

	56.3 Next steps?

	56.4 Timeline?

	Item 6: Registration Abuse Policies Working Group Final Report (? Minutes)

	.6.1 Refer to Final Report:
	http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf

	.6.2 Summary of Recommendations (Marika Konings)

	.6.3 Council questions

	6.4 Plan for evaluating & acting on the recommendations?

	Item 7: Drafting team for draft DNS-CERT/SSR WG charter (? minutes)

	.7.1 GNSO Volunteers:

	* Terry Davis (NCA)
	* Rafik Dammak (NCSG)
	* Greg Aaron (RySG, Afilias)
	* Kathy Kleiman (RySG, PIR)
	* Keith Drazek (RySG, VeriSign)
	* Mike Rodenbaugh (CSG, CBUC)
	* Zahid Jamil (CSG, CBUC)
	* Rodney Joffe (RySG, NeuStar
	* Jaime Wagner (CSG, ISCPC)

	7.2 Status report (Chuck Gomes)

	Item 8: Audio-casting of Council meetings (? minutes)

	8.1 Report on costs & methods (Marika Konings or Rob Hoggarth)

	8.2 Implementation status 

	Item 9: Other Business (? minutes)

	9.1 

	Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

	9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:
	1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House;
	2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House;
	3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority");
	4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation;
	5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and
	6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision.

	Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

	Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot:
	1. Initiate a policy development process;
	2. Forward a policy recommendation to the Board;
	3. Recommend amendments to the ICANN Bylaws;
	4. Fill a position open for election.

	The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated.
	________________________________________
	Local time between March and October, Summer in the NORTHERN hemisphere
	________________________________________
	Reference (Coordinated Universal Time) 11:00UTC
	________________________________________
	California, USA (PST) UTC-8+1DST 04:00
	Cedar Rapids, USA (CDT) UTC-6+1DST 06:00
	New York/Washington DC, USA (EDT) UTC-5+1DST 07:00
	Buenos Aires, Argentina UTC-3+0DST 08:00
	Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 08:00
	Dublin, Ireland (GMT) UTC+1DST 12:00
	Darmstadt, Germany (CET) UTC+1+1DST 13:00
	Paris, France (CET) UTC+1+1DST 13:00
	Moscow, Russian Federation (MSK) UTC+3+1DST 15:00
	Karachi, Pakistan UTC+5+0DST 16:00
	Hong Kong, China UTC+8+0DST 19:00
	Tokyo, Japan UTC+9+0DST 20:00
	Melbourne/Sydney Australia (EDT) UTC+10+0DST 21:00
	________________________________________
	The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time (with exceptions)

	Glen de Saint Géry

	GNSO Secretariat

	gnso.secretariat at gnso.icann.org

	http://gnso.icann.org

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