[council] IMPORTANT:GNSO Open Council Meeting Agenda - Nairobi 10 March 2010 remote participation

Tue Mar 9 21:32:09 UTC 2010

Dear All,

Please find the Remote participation details and detailed agenda for the GNSO Open Council meeting on Wednesday, 10 March in Nairobi.

PLEASE NOTE: The Adobe Connect room is not the same one that we use for our usual Council meetings. This is the link for the Adobe Connect Room:

Virtual Meeting Room:

http://icann.na3.acrobat.com/tsavo/

Please call in with the dial-in details that will be sent in a separate email.

http://nbo.icann.org/node/8887

Date: Wednesday, 10 March 2010 - 08:00 - 12:30

Room: Tsavo A

Remote Participation - Low Bandwidth

Audiocast:

English 16kbps

Chat Room:

http://nbo.icann.org/chat/tsavoa  Remote Participation - High Bandwidth

Audiocast:

English 64kbps

Virtual Meeting Room:

http://icann.na3.acrobat.com/tsavo/

Two-Way Audio (Remote Dial-In / Teleconference):

http://gnso.icann.org/meetings/agenda-10mar10-en.htm

Proposed GNSO Public Council Meeting Agenda - Nairobi - Wednesday 10 March 2010

http://gnso.icann.org/meetings/agenda-10mar10-en.htm

https://st.icann.org/gnso-council/index.cgi?proposed_agenda_10_march_2010

This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council.

http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf

For convenience:

    * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.

    * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 08:00 Local time in Nairobi- 05:00 UTC.

See the following and http://www.timeanddate.com/ for other times:

21:00 PST (Tuesday 9 March); 23:00 CST (Tuesday 9 March); 00:00 EST; 02:00 Buenos Aires; 02:00 Brazil; 06:00 CET; 08:00 Moscow; 10:00 Pakistan; 13:00 Hong Kong; 14:00 Tokyo; 16:00 Melbourne.

Note: The opportunity for community comments will be provided at selected points throughout the meeting.

Note: A 30 minute break is planned. It will be inserted at a convenient point in the agenda. Efforts will be made to have the break at a time that will correspond as closely as possible to the scheduled meeting break.

Item 1: Administrative matters (10 minutes)

    1.1 Roll call of Council members

    1.2 Update any statements of interest

    1.3 Review/amend agenda

    1.4. Note the status of minutes for the following Council meetings per the new Council Operating Procedures:

        * 18 February meeting - Approved on 1 March 2010.

          http://gnso.icann.org/mailing-lists/archives/council/msg08410.html

Item 2: Vertical Integration PDP (20 minutes)

    2.1 Refer to proposed charter for Vertical Integration Policy Development Policy (PDP) Working Group (WG):

    http://gnso.icann.org/issues/vertical-integration/vi-wg-chartered-objectives-26feb10-en.pdf

    2.2 Brief overview of the proposed charter (Margie Milam)

    2.3 Motion:

    See: https://st.icann.org/gnso-council/index.cgi?10_march_2010_motions

    2.4 Council Discussion

    2.5 Community Comments

    2.6 Vote

    2.7 Next Steps

        2.7.1 Formation of Working Group

        2.7.2 Selection of Council Liaison

        2.7.3 Other?

Item 3: GNSO Improvements (30 minutes)

    3.1 Progress Reports

    http://gnso.icann.org/meetings/notes-council-10mar10-en.htm

        3.1.1 Policy Process Steering Committee Estimated Completion Dates for Policy Development Process (PDP) work team (WT) and Working Group Model (WT) (Marika Konings)

        3.1.2 Operations Steering Committee Estimated Completion Dates for GNSO Council Operations WT, Constituency/Stakeholder Group WT and Communications & Coordination WT (Julie Hedlund)

    3.2 Renewal of Steering Committee Charters

        3.2.1 Motion:

        See: https://st.icann.org/gnso-council/index.cgi?10_march_2010_motions

        3.2.2 Council Discussion

        3.2.3 Vote

    3.3 Review of GNSO Working Group Guidelines

        3.3.1 Refer to GNSO Working Group Guidelines

        http://gnso.icann.org/en/improvements/proposed-working-group-guidelines-05feb09-en.pdf

        Version 5 February 2010 at:

        http://www.icann.org/en/announcements/announcement-05feb10-en.htm

        3.3.2 Brief overview of GNSO Working Group Guidelines (Marika Konings)

        http://nbo.icann.org/meetings/nairobi2010/presentation-rap-wg-10mar10-en.pdf

    3.4 Council Discussion & Community Comments

Item 4: Board Seat 13 Election Confirmation (15 minutes)

    4.1 Summary of the Contracted Party House Election Process & Outcome

    CPH Councilor - Stephane van Gelder

    4.2 Motion:

    See: https://st.icann.org/gnso-council/index.cgi?10_march_2010_motions

    4.3 Council Discussion

    4.4 Community Comments

    4.5. Vote

    Note: Absentee voting will be allowed

Item 5: New gTLD Implementation Issues (30 minutes)

    5.1 Expressions of Interest

        5.1.1 Refer to

        http://www.icann.org/en/topics/new-gtlds/related-en.htm

        Latest Draft Model:

        http://www.icann.org/en/topics/new-gtlds/eoi-model-18dec09-en.pdf

        Public Comment:

        http://forum.icann.org/lists/draft-eoi-model/

        Summary of Comments/Analysis

        http://www.icann.org/en/topics/new-gtlds/summary-analysis-eoi-15feb10-en.pdf

        5.1.2 Council Discussion

        5.1.3 Community Comments

    5.2 Other New gTLD Implementation Issues?

BREAK

Item 6: GNSO endorsements of Affirmation of Commitments (AoC) Review Team volunteers (20 minutes)

    6.1 Refer to the Draft Proposal for Affirmation of Commitments (AoC) Review Teams

    http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-proposal-26dec09-en.pdf

    6.2 Refer to motion approved on 18 February 2010,

    http://gnso.icann.org/resolutions/#201002

    The action plan

    The Affirmation of Commitments (AoC) drafting team (DT) Action Plan for Development of GNSO Endorsement of Review Team (RT) Volunteers

    http://gnso.icann.org/drafts/gnso-endorsement-volunteers-action-plan-10feb10-en.pdf

    and process for GNSO endorsements of AoC Review Team volunteers at:

    The Proposed Process for GNSO Endorsement of Nominees to the Affirmation of Commitments Accountability and Transparency(A&T RT) Review Team

    http://gnso.icann.org/drafts/gnso-endorsement-nominees-process-proposal-10feb10-en.pdf

        6.2.1 List of AoC A&T RT volunteers seeking GNSO endorsement:

        http://gnso.icann.org/aoc-reviews/

        Wolf-Ulrich Knoben

        6.2.2 Update from Evaluation Team - Wolf-Ulrich Knoben

        6.2.3 GNSO Council and Community Comments

Item 7: Registration Abuse Policy (RAP) WG Draft Report (30 Minutes)

    7.1 Refer to:

    Registration Abuse Policies Public Comment Period at

    http://www.icann.org/en/public-comment/public-comment-201003-en.htm#rap-initial-report

    Registration Abuse Policies Initial Report

    http://gnso.icann.org/issues/rap-wg-initial-report-12feb10-en.pdf

    7.2 Overview of WG recommendations (Greg Aaron)

    http://nbo.icann.org/meetings/nairobi2010/presentation-rap-wg-10mar10-en.pdf

    7.3 Council & Community Discussion

Item 8: Whois Studies (30 minutes)

    8.1 Whois Studies Update (Liz Gasster)

    http://nbo.icann.org/meetings/nairobi2010/presentation-update-gnso-requested-whois-studies-06mar10-en.pdf

    8.2 Council Discussion

    8.3 Community Discussion

Item 9: Prioritization of GNSO work (20 minutes)

    9.1 Status Report (Jaime Wagner)

    http://nbo.icann.org/meetings/nairobi2010/presentation-wpm-team-update-10mar10-en.pdf

    9.2 Next steps?

    9.3 Council Discussion

    9.4 Community Discussion

Item 10: Open Microphone (30 minutes)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:

   1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House;

   2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House;

   3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority");

   4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation;

   5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and

   6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot:

   1. Initiate a policy development process;

   2. Forward a policy recommendation to the Board;

   3. Recommend amendments to the ICANN Bylaws;

   4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated.

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Local time between October and March, Winter in the NORTHERN hemisphere

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Reference (Coordinated Universal Time) UTC 05:00

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California, USA (PST) UTC-8+0DST 21:00 Tuesday 9 March

Cedar Rapids, USA (CST) UTC-6+0DST 23:00 Tuesday 9 March

New York/Washington DC, USA (EST) UTC-5+0DST 00:00

Buenos Aires, Argentina UTC-3+0DST 02:00

Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 02:00

Dublin, Ireland (GMT) UTC+0DST 05:00

Darmstadt, Germany (CET) UTC+1+0DST 06:00

Paris, France (CET) UTC+1+0DST 06:00

Moscow, Russian Federation (MSK) UTC+3+0DST 08:00

Nairobi, Kenya UTC+3+0DST 08:00

Karachi, Pakistan UTC+5+0DST 10:00

Hong Kong, China UTC+8+0DST 13:00

Tokyo, Japan UTC+9+0DST 14:00

Melbourne,/Sydney Australia (EDT) UTC+10+1DST 16:00

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The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with exceptions)

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For other places see http://www.timeanddate.com/

Thank you.

Glen de Saint Géry

GNSO Secretariat

gnso.secretariat at gnso.icann.org<mailto:gnso.secretariat at gnso.icann.org>

http://gnso.icann.org
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