[council] Proxy Voting Procedures

Gomes, Chuck cgomes at verisign.com
Wed Sep 8 17:25:56 UTC 2010


Here is my response to Stéphane's question regarding the GNSO Operating Procedures (GOP) requirements regarding proxy voting.

Here is the applicable excerpt from the GOP, Section 4.5.3.b, Remedies:

"Proxy Voting
 
The second method to be considered in avoiding the consequences of an abstention is the use of proxy voting, where the vote of an abstaining Councilor is transferred to another GNSO Councilor.
 
i. For abstentions declared by Councilors not appointed by the Nominating Committee and where voting direction is not a viable remedy, the appointing organization may transfer the vote of the abstaining Councilor to: (1) the House Nominating Committee Appointee (NCA), (2) another of its Constituency Councilors (where applicable), or (3) another Councilor within the Stakeholder Group. The appointing organization must be able to establish an affirmative or negative voting position, subject to provisions contained in its Charter or Bylaws, on the applicable measure/motion for which one of its Councilors has declared an intention to abstain. The Councilor to whom the vote is transferred shall exercise a vote in line with the appointing organization's stated position. 
ii. If an abstention is declared by a House NCA, once formal notification has occurred pursuant to the procedures in Paragraph 4.5.4-a, a proxy is automatically transferred to the GNSO Council's unaffiliated NCA (hereinafter Council NCA) and any vote cast will be counted within the House to which the abstaining NCA is assigned. The Council NCA may exercise only one proxy at a time; therefore, the first abstention remedy properly transferred to the Council NCA, including all measures/motions specified, takes precedence. It should be noted that, because NCAs do not have an appointing organization, as defined in these procedures (see Section 1.3.1), to provide specific voting direction, the Council NCA may exercise his/her best judgment, including abstaining, on the matter at issue. If the Council NCA abstains or does not cast a vote for any other reason, no further remedies are available and the automatic proxy will be nullified. The original House NCA will be recorded in the minutes as having abstained from the vote."

If I interpret the above correctly, for proxies to have been allowed in today's meeting the following would have need to have happened in advance:  The appointing organization of the Councilor who has to abstain (because of planned absence or other reasons) "must be able to establish an affirmative or negative voting position" and that would have needed to have sent to Secretary.  I believe Staff has prepared a template to facilitate this.  That did not happen in any of the cases where proxies were requested today.

I cc'd Rob and Ken so that they can correct me if my interpretation is in error.

Chuck
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