[council] Proposed Agenda for the GNSO Council Public Meeting in Buenos Aires, 20 November 2013 Part 1

Glen de Saint Géry Glen at icann.org
Wed Nov 20 12:22:56 UTC 2013

Dear Councillors,
The Council agenda updates are:
consent agenda item
complete list of parting Councillors.
Proposed Agenda for the GNSO Council Public Meeting in Buenos Aires, 20 November 2013 Part 1
This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 16:00 UTC

Coordinated Universal Time 16:00 UTC
08:00 Los Angeles; 11:00 Washington; 13:00 Buenos Aires; 16:00 London; 17:00 Paris; 05:00 Wellington next day

Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed.

Item 1: Administrative matters (10 mins)

1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:
Minutes of the GNSO Council meeting 31 October 2013<http://gnso.icann.org/mailing-lists/archives/council/msg15145.html> will be posted as approved on 21 November 2013

Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.

Item 3: Consent agenda (5 mins)

The GNSO Council requests the GNSO Standing Committee on Improvements Implementation (SCI) to review the current consensus levels defined and described in the GNSO Working Group Guidelines, and specifically requests the SCI to review and, if deemed appropriate, recommend revised or additional language to apply to situations where working groups may reach sufficient consensus against a particular proposal such that the appropriate consensus level cannot accurately be described as No Consensus/Divergence.
Item 4: MOTION - To approve a charter for the Translation and Transliteration of Contact Information PDP Working Group (10 mins)
On 13 June 2013 the GNSO Council initiated a Policy Development Process (PDP) on the Translation and Transliteration of Contact Information and decided to create a PDP Working Group for the purposes of fulfilling the requirements of the PDP.  Following a call for volunteers, a Drafting Team was formed and its members have developed a charter for consideration by the GNSO Council.  The drafting team has submitted the charter, reviewed and revised it on the request of the Council and then re-submitted it and so the GNSO Council, having reviewed the charter<http://gnso.icann.org/en/drafts/transliteration-contact-charter-06nov13-en.pdf>, will vote on whether to approve it as submitted by the Drafting Team.
4.1 - Review Motion 1<https://community.icann.org/display/gnsocouncilmeetings/Motions+20+November+2013>
4.2 - Discussion
4.3 - Next steps
Item 5: MOTION - To approve the Recommendations for IGO-INGO Protections (20 mins)

On 10 November 2013 the WG published its Final Report<http://gnso.icann.org/en/issues/igo-ingo-final-10nov13-en.pdf> [PDF, 644 KB] which includes policy recommendations for the protection of IGO and INGO (including the RCRC and IOC) identifiers in all gTLDs. The recommendations are organized by organization type seeking protection and each one also contains the WG's Chair assessment of consensus. The GNSO Council will consider this Final Report and vote on whether to approve the recommendations contained therein.
5.1 - Chair Presentation to Community (Thomas Rickert)
5.2 - Review Motion 2<https://community.icann.org/display/gnsocouncilmeetings/Motions+20+November+2013>
5.3 - Discussion
5.4 - Next steps

Item 6: INPUT & DISCUSSION - Prospective improvements to the Policy Development Process (15 mins)
The Council is committed to on-going enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council.  The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. The Council has previously discussed a paper prepared by ICANN staff<http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf> on potential improvements to the PDP process.  The discussion is now encapsulated in a table form and now includes reference to the related recommendations of the ATRT2.  Further work needs to be done on reviewing the table and agreeing concrete next steps.
6.1 - Review of table of prospective PDP Improvements<http://gnso.icann.org/en/drafts/pdp-improvements-table-14nov13-en.pdf> (Marika Konings)
6.2 - Discussion
6.3 - Next steps
Item 7: DISCUSSION - Forthcoming reviews of the GNSO and GNSO Council (15mins)

As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected.  In order to be effectively prepared for these reviews, it was originally proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps.  One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review.  The intended course of action was impacted by the board deliberations on whether or not to proceed with the review and, more recently, what format the review might follow.  The Council will receive an update during its meeting with the board in Buenos Aires and this item provides an opportunity to discuss and agree the intended course of action.
7.1 - Current status
7.2 - Discussion
7.3 - Next steps

Item 8 - JIG Final Report on Universal Acceptance of IDN TLDs<http://buenosaires48.icann.org/en/schedule/mon-jig/presentation-jig-final-idn-tld-acceptance-15nov13-en> (if time allows)

The purpose of the Ad-hoc ccNSO/GNSO Joint IDN Working Group is to deal with issues related to the introduction of IDN ccTLDs under the IDN ccTLD Fast Track implementation process and IDN gTLDs under the new gTLD implementation process which are of common interest to both the GNSO and ccNSO. The JIG has delivered its JIG Final Report on Universal Acceptance of IDN TLDs<http://buenosaires48.icann.org/en/schedule/mon-jig/presentation-jig-final-idn-tld-acceptance-15nov13-en> on 17 November for GNSO Council consideration. The GNSO will now consider the Final Report.

 1.  Discussion
 2.  Next steps
Item 9 - DNS Security and Stabilty and Analysis (DSSA) Working Group Final Report<http://ccnso.icann.org/workinggroups/dssa-final-08nov13-en.pdf> (if time allows)

The ALAC, ccNSO, GNSO and NRO, acting as ASO in this particular case, all endorsed the charter of the joint DNS Security and Stability and Analysis working group (DSSA) according to each own rules and procedures, in December 2010 and as a result are the participating SO's and AC's in the DSSA. The DSSA delivered its Final Report<http://ccnso.icann.org/workinggroups/dssa-final-08nov13-en.pdf> to the chartering organisations on 11 November 2013. The GNSO Council will now consider the Final Report.

 1.  Discussion
 2.  Next steps

Item 10:  Thanks to outgoing councillors (5 mins)

 *   Lanre Ajayi (NCA)
 *   Mason Cole (RrSG & Vice Chair)
 *   Zahid Jamil (CSG / BC)
 *   Wolfgang Kleinwächter (NCSG)
 *   Wolf-Ulrich Knoben (CSG / ISPC & Vice Chair)
 *   Joy Liddicoat (NCSG)
 *   Jeff Neuman (RySG)
 *   Wendy Seltzer (NCSG)

Item 11:  Any Other Business (5 mins)

Item 12: Open microphone
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.)
Local time between October and March, Winter in the NORTHERN hemisphere
Reference (Coordinated Universal Time) UTC 16:00
California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 08:00
New York/Washington DC, USA (EST) UTC-4+1DST 11:00
Rio de Janiero, Brazil (BRST) UTC-2+1DST 14:00
Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-2+1DST 14:00
Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 13:00
London, United Kingdom (BST) UTC+0DST 16:00
Abuja, Nigeria (WAT) UTC+1+0DST             17:00
Bonn, Germany (CEST) UTC+1+0DST 17:00
Stockholm, Sweden (CET) UTC+1+0DST 17:00
Istanbul, Turkey (EEST) UTC+2+0DST 18:00
Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>) UTC+2+0DST 18:00
Beijing/Hong Kong, China (HKT ) UTC+8+0DST 00:00 (next day)
Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 00:00 (next day)
Wellington, New Zealand  UTC+12+1DST 05:00 (next day)
DST starts/ends on last Sunday of March 2014, 2:00 or 3:00 local time (with exceptions)
For other places see http://www.timeanddate.com http://tinyurl.com/oby4lzl

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat at gnso.icann.org<mailto:gnso.secretariat at gnso.icann.org>

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