[council] Resolutions from ICANN Board meeting held by teleconference on 28 October 2014

[Bruce Tonkin]

Hello All,

Below are the two resolutions from the ICANN Board meeting held by teleconference on 28 Oct 2014.

The first item was approval for a contract with a third party to provide GAC secretariat services.

The second item related to making a decision to postpone the Marrakech meeting, and find an alternative.   The only viable alternative at this time was Singapore, which is the subject of this announcement:

https://www.icann.org/news/announcement-2014-11-03-en

Regards,
Bruce Tonkin


From:  https://www.icann.org/resources/board-material/resolutions-2014-10-28-en

Approved Board Resolutions | Special Meeting of the ICANN Board

28 Oct 2014

 
 
1.Main Agenda:
 
a.  Approval of Agreement with Australian Continuous Improvement Group Pty Ltd. for Secretariat Support to the GAC

Whereas, Australian Continuous Improvement Group Pty Ltd. (ACIG) is a consulting firm that has provided secretariat support to the GAC pursuant to temporary short-term interim agreements.

Whereas, the GAC, ACIG and ICANN desire to finalize a longer-term engagement.

Whereas, the temporary short-term agreements to date have not required Board approval; however, the longer-term engagement now under consideration would likely exceed the US$500,000.00 contracting and disbursement limits of the current Disbursement Policy and would therefore require Board approval.

Whereas, the GAC has secured the informal commitment of certain donor country GAC members to reimburse ICANN for any disbursements ICANN makes under the proposed agreement and the donor countries have established a not-for-profit association in Switzerland, the GAC Secretariat Funding Association, to provide the funding under this agreement.

Whereas, ICANN's acceptance of and reimbursement for these disbursements from the donor countries shall be subject to confirmation that such payments and reimbursements comply with requirements of the Office of Foreign Assets Control (OFAC), the Foreign Corrupt Practices Act (FCPA), and other applicable laws and regulations focused on compliance with anti-corruption and government imposed economic sanctions. 

Resolved (2014.10.28.01), the Board authorizes the President and CEO, or his designee(s), to take all actions to enter into the required contracts with, and make all required disbursements to Australian Continuous Improvement Group Pty Ltd. (ACIG), under the following terms: the ACIG agreement shall provide for a one-year term, with ICANN having the right to extend the term of the agreement for an additional successive one-year term, and a second successive term to expire at or around 31 July 2017, upon at least 90-days written notice prior to the expiration of the then current term, with total disbursements during any one-year period not to exceed US$900,000.
 

 
b.  ICANN52 Meeting Location - Move the February 2015 Meeting to an Alternate Location

Whereas, on 26 June 2014 the Board previously designated Marrakech, Morocco as the February 2015 location for ICANN's 52nd Public Meeting.

Whereas, ICANN is committed to holding three public meetings in 2015.

Whereas, unforeseen circumstances, including increasing community concern, lead ICANN to postpone Marrakech as a host location for an ICANN Public Meeting until 2016, and identify an alternative location for ICANN52 (for 8-12 February 2015) as quickly as possible.

Whereas, ICANN has a limited opportunity to secure the required facilities sufficient to host an ICANN Public Meeting in an alternative location for the previously announced dates.

Resolved (2014.10.28.02), the Board approves the postponement of hosting an ICANN public meeting in Marrakech, Morocco until 2016 and authorizes the President and CEO, or his designee(s), to take all actions necessary to confirm the postponement.

Resolved (2014.10.28.03), the Board approves the identification of an alternative location for ICANN52 from 8-12 February 2015, and authorizes the President and CEO, or his designee(s), to take all actions necessary to hold the ICANN52 Meeting in an alternative location.

Resolved (2014.10.28.04), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the alternative Meeting venue for ICANN52 Public Meeting, from 8-12 February 2015 in an amount not to exceed US$2 million.

Resolved (2014.10.28.05), the Board authorizes the President and CEO, or his designee(s), to use the Reserve Fund for additional costs associated with an alternative location for the Meeting, in an amount not to exceed US$1.0 million.

Resolved (2014.10.28.06), the Board directs the President and CEO to continue to assess the circumstances, including travel restrictions, relating to the alternative location for ICANN 52, and periodically advise the Board.

Resolved (2014.10.28.07), specific items within this resolution and rationale shall remain confidential pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released, as soon as reasonably possible