[council] FW: [CCWG-ACCT] CCWG-Acct Hyderabad Meeting and Travel Funding Process for Members

[Phil Corwin]

Fellow Councilors:

I just wanted to make sure that you were all aware that a full day meeting of the CCWG on WS2 Accountability issues has been scheduled for November 2nd , the day prior to the official start of ICANN 57. My understanding is that the CCWG's time frame required a full day F2F meeting and that this could only be accomplished on that date.

Best to all, Philip



Philip S. Corwin, Founding Principal
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From: accountability-cross-community-bounces at icann.org [mailto:accountability-cross-community-bounces at icann.org] On Behalf Of Karen Mulberry
Sent: Tuesday, August 02, 2016 12:58 PM
To: CCWG accountability
Cc: ACCT-Staff
Subject: [CCWG-ACCT] CCWG-Acct Hyderabad Meeting and Travel Funding Process for Members

Dear CCWG-Acct ,

I wanted to let you know that the November 2nd Face-to-Face meeting in Hyderabad the day before ICANN 57 has been confirmed.

A process had been prepared for CCWG appointed members to apply for travel funding to attend the meeting that aligns with the CCWG-Acct budget for WS2.

The current budgeted amount to support the work of CCWG WS2 members allocates support (travel, hotel and per diem) for an amount equivalent to 20 appointed members to attend a CCWG-Acct. face-to-face meeting in association with an ICANN meeting with support for 7 days.  The Co-Chairs have the authority to re-allocate this amount - this could include supporting requests for partial funding to allow them to maximize the number of members attending (e.g. if someone only needs a few additional days of hotel this could be acceptable).

You are eligible for travel support from the CCWG if you are an officially appointed member of WS2 from a Chartering SO or AC.

Travel support arrangements will follow Constituency Travel Guidelines located at:
https://community.icann.org/display/trvlconstit/Constituency+Travel+Home

The CCWG travel support slots will be allocated as follows:

CCWG Co-Chairs - 3 slots (or equivalent amount)
CCWG Appointed Members - 17 slots (or equivalent amount)

CCWG appointed Members requesting consideration by the Co-Chairs for travel support to attend a face-to-face meeting must complete the travel request form three (3) months in advance of the date of the CCWG face-to-face meeting in order to be considered for funding.

NOTE:  In evaluating the applications for travel funding the Co-Chairs will consider applicant's attendance to CCWG meetings and their contributions to the ongoing work.

CCWG Staff support will send out an announcement regarding the application for travel support and deadline for application submissions as soon as a face-to-face meeting has been approved.  The application to request travel support is located at:  https://community.icann.org/x/qQubAw

The deadline for applications for travel funding for the Hyderabad face-to-face meeting is August 5th 23:59 UTC.

CCWG approved members seeking travel support must submit their applications by the August 5th in order to be considered for travel support

Completed forms can be sent to Acct-Staff at icann.org<mailto:Acct-Staff at icann.org> for submission to the Co-Chairs for review and approval.

All applicants for CCWG WS2 travel support will be posted on the CCWG WS2 wiki under Travel Support at https://community.icann.org/x/qQubAw.  Names will be listed under Requested and then once approved will be list under approved for travel support including the type of support that is approved

The Co-Chairs will review the applications received, including the requests for partial support, and determine the list of approved CCWG members who will receive travel funding.

The CCWG approved travel support list will be submitted to ICANN Constituency Travel for processing according to community travel guidelines.

The approved list of funded CCWG members will be posted on the WS2 wiki at https://community.icann.org/display/WEIA/Travel+Support


Karen Mulberry
Multistakeholder Strategy and Strategic Initiatives
ICANN


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