[council] Updated proposed Agenda for the GNSO Council teleconference 21 January 2016

Tue Jan 19 21:52:50 UTC 2016

Dear Councillors,

Please find the updated proposed Agenda for the GNSO Council teleconference 21 January 2016.
This agenda was established according to the GNSO Council Operating Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> approved and updated on 24 June 2015.

For convenience:
·        An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
·        An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 21:00 UTC
http://tinyurl.com/zjkmew8

13:00 Los Angeles; 16:00 Washington; 21:00 London; 23:00 Istanbul; 08:00 Hobart Friday 22 January

GNSO Council Meeting Audio Cast
To join the event click on the link: http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.
___________________________________________

Item 1: Administrative matters (5 minutes)
1.1 - Roll call
1.2 - Updates to Statements of Interest
1.3 - Review/amend agenda.
1.4  - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:

Draft Minutes<http://gnso.icann.org/mailing-lists/archives/council/msg17986.html> of the Special Meeting of the GNSO Council on 14 January 2016 will be posted as approved on 27 January 2016

Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
Item 3: Consent agenda (0 minutes)

Item 4: VOTE ON MOTION - Adoption of Final Report from the Privacy & Proxy Services Accreditation Issues PDP Working Group (15 minutes)
This PDP had been requested<http://www.icann.org/en/groups/board/documents/resolutions-28oct11-en.htm#7> by the ICANN Board when initiating negotiations with the Registrar Stakeholder Group in October 2011 for a new form of Registrar Accreditation Agreement (RAA). The 2013 RAA was approved<http://www.icann.org/en/groups/board/documents/resolutions-27jun13-en.htm> by the ICANN Board in June 2013, at which time the accreditation of privacy and proxy services was identified as the remaining issue not dealt with in the negotiations or in other policy activities, and that was suited for a PDP. In October 2013, the GNSO Council chartered<http://gnso.icann.org/en/drafts/raa-pp-charter-22oct13-en.pdf> the Privacy & Proxy Services Accreditation Issues PDP Working Group to develop policy recommendations intended to guide ICANN's implementation of the planned accreditation program for privacy and proxy service providers. The PDP Working Group published its Initial Report<http://gnso.icann.org/en/issues/raa/ppsai-initial-05may15-en.pdf> for public comment in May 2015, and delivered its Final Report<http://gnso.icann.org/en/issues/raa/ppsai-final-07dec15-en.pdf> to the GNSO Council on 7 December 2015. Consideration of this item was deferred from the 17 December meeting. Here the Council will review the Working Group's Final Report, and vote on whether to adopt the consensus recommendations contained in it.
4.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016> (James Bladel)
4.2 - Discussion
4.3 - Council vote (voting threshold: an affirmative vote of more than two-thirds (2/3) of each House or more than three-fourths (3/4) of one House and one-half (1/2) of the other House)

Item 5: VOTE ON MOTION - Charter for Policy Development Process (PDP) Working Group on New gTLDs Subsequent Procedures (15 minutes)
In June 2015, the GNSO Council requested an Issue Report to analyze subjects that may lead to changes or adjustments for subsequent New gTLD procedures, including any modifications that may be needed to the GNSO's policy principles and recommendations from its 2007 Final Report on the Introduction of New Generic Top Level Domains<http://gnso.icann.org/en/issues/new-gtlds/pdp-dec05-fr-parta-08aug07.htm>. Preparation of the Preliminary Issue Report was based on a set of deliverables from the GNSO's New gTLD Subsequent Procedures Discussion Group<http://gnso.icann.org/en/group-activities/inactive/2015/non-pdp-new-gtld> (DG) as the basis for analysis. The Preliminary Issue Report<http://gnso.icann.org/en/issues/new-gtlds/subsequent-procedures-prelim-issue-31aug15-en.pdf> was published for public comment on 31 August 2015, and the comment period closed on 30 October as a result of a request by the GNSO Council to extend the usual 40-day comment period. The Final Issue Report<http://gnso.icann.org/en/issues/new-gtlds/subsequent-procedures-final-issue-04dec15-en.pdf> was submitted to the GNSO Council on 4 December 2015. During its meeting on 17 December, the Council initiated the PDP but deferred consideration of the Charter for the PDP Working Group to this meeting. Here the Council will review the revised charter<http://gnso.icann.org/en/drafts/new-gtld-subsequent-procedures-charter-12jan16-en.pdf> for adoption.
5.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016> (Donna Austin)
5.2 - Discussion
5.3 - Council vote (voting threshold: an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House)

Item 6: Vote on motion: Initiation of Policy Development Process (PDP) to review all RPMs in all gTLDs for (15 minutes)
In December 2011 the GNSO Council requested a new Issue Report on the current state of all rights protection mechanisms implemented for both existing and new gTLDs, including but not limited to, the UDRP and URS. The Final Issue Report on New gTLD Subsequent Procedures was published on 11 January 2015 at http://gnso.icann.org/en/group-activities/active/rpm. The Final Issue Report recommends that the GNSO Council proceed with a two-phased Policy Development Process (PDP) in order to the review Rights Protection Mechanisms in the new gTLDs and, in a subsequent, second phase, review the Uniform Dispute Resolution Policy (UDRP), and the General Counsel of ICANN has indicated the review topics are properly within the scope of the ICANN policy process and within the scope of the GNSO. Here the Council will review the report, including the draft Charter setting out the proposed scope of the PDP, and vote on whether to initiate the PDP and adopt the Charter.
6.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016> (Amr Elsadr)
6.2 - Discussion
6.3 - Council vote (voting threshold: an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House)

Item 7: Vote on motion - Cross-Community Working Group on Enhancing ICANN Accountability (30 minutes)

In the course of discussions over the IANA stewardship transition, the community had raised concerns about ICANN's accountability, given ICANN's historical contractual relationship with the United States government. The community discussions indicated that existing ICANN accountability mechanisms do not yet meet some stakeholders' expectations. As that the U.S. government (through the National Telecommunications and Information Administration (NTIA)) has stressed that it expects community consensus on the transition, this gap between the current situation and stakeholder expectations needed to be addressed. This resulted in the creation<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf> of a Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability<https://community.icann.org/x/ogDxAg>) of which the GNSO is a chartering organization.
In May 2015, the CCWG-Accountability published<https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en> an initial proposal regarding its work on Work Stream 1 (meant to align with the timing of the IANA stewardship transition) for public comment. In August 2015, the CCWG-Accountability published<https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en> its Second Draft Proposal for public comment. This second proposal included significant changes to the initial document, arising from feedback received in the first public comment period. Following community input, including from the ICANN Board, and discussions at several sessions during ICANN54, the CCWG-Accountability made further adjustments to its draft recommendations, resulting in its Third Draft Proposal that was published<https://www.icann.org/public-comments/draft-ccwg-accountability-proposal-2015-11-30-en> for public comment on 30 November 2015. The comment period closed on 21 December 2015, with all Chartering Organizations expected to consider whether to adopt the recommendations in time for the CCWG-Accountability to send its final report on Work Stream 1 to the ICANN Board by late January 2016.

Concurrently, the IANA Stewardship Transition Coordination Group (ICG) - the community group formed to consolidate the various proposals relating to the IANA stewardship transition submitted by the Internet communities affected by the issue - announced<https://www.icann.org/news/announcement-2015-10-29-en> after ICANN54 that it had completed its task. However, before the ICG can send its consolidated proposal to the NTIA via the ICANN Board, it will first have to confirm with the Cross Community Working Group to Develop an IANA Stewardship Transition Proposal on Naming Related Functions (CWG-Stewardship<https://community.icann.org/display/gnsocwgdtstwrdshp/CWG+to+Develop+an+IANA+Stewardship+Transition+Proposal+on+Naming+Related+Functions>) that its accountability requirements have been met by the Work Stream 1 recommendations from the CCWG-Accountability. In this regard, the CWG-Stewardship had submitted a public comment which, while noting that several of the CCWG-Accountability's latest recommendations adequately satisfied the CWG-Stewardship's requirements, nevertheless highlighted a number of points that in its view merited further attention.
In order to meet the CCWG-Accountability's planned timeline, the GNSO Council had agreed at its December 2015 meeting to form a Sub Team that was to review all the various public comments from the GNSO's Stakeholder Groups and Constituencies. The GNSO Council had an initial discussion on the proposed responses provided by the Sub Team during its meeting on 14 January, following which an updated version of the proposed response was circulated [include link when available]. Here the Council will discuss the updated proposed response developed by the Sub Team, and if appropriate vote on whether to submit this response to the CCWG-Accountability.
7.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016> (James Bladel)
7.2 - Discussion
7.3 - Council vote (voting threshold: simple majority)

Item 8: UPDATE & Discussion - Marrakesh Meeting Planning (10 minutes)
During the Dublin meeting, Susan Kawaguchi and Amr Elsadr volunteered to work with the GNSO Council Leadership on the development of the proposed agenda for the GNSO Weekend Session in Marrakech. Here the Council will receive a status update on the planning for Marrakesh and any action that may be required from the GNSO Council.
8.1 - Status update (Susan Kawaguchi / Amr Elsadr)
8.2 - Discussion
8.3 - Next steps

Item 9: Any Other Business (10 Minutes)

_________________________________
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House."

Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.)

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Please let me know if you have any questions.
Thank you.
Kind regards,
Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat at gnso.icann.org<mailto:gnso.secretariat at gnso.icann.org>
http://gnso.icann.org<http://gnso.icann.org/>

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