[council] RE: Relocating ICANN57 - Blog by Akram Atallah

Mary Wong mary.wong at icann.org
Wed May 18 09:35:38 UTC 2016

Hello Phil and everyone,

As the ICANN57 meeting in Hyderabad will be the first iteration of “Meeting C” under the new ICANN meeting strategy, incorporating (among other things) two Public Forums and spanning 7 days, presumably the Council will need to begin discussions on how and when best to schedule the GNSO working sessions and the Council meeting and wrap up so as to maximize the opportunities for interaction presented by the Meeting C format. As such, staff will make a note to ensure that this topic is included on the agenda of one of the forthcoming Council meetings.

Thanks for highlighting the possible change!


Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names and Numbers (ICANN)
Email: mary.wong at icann.org
Telephone: +1-603-5744889

From: <owner-council at gnso.icann.org> on behalf of Phil Corwin <psc at vlaw-dc.com>
Date: Wednesday, May 18, 2016 at 04:44
To: "James M. Bladel" <jbladel at godaddy.com>, GNSO Council List <council at gnso.icann.org>
Subject: [council] RE: Relocating ICANN57 - Blog by Akram Atallah


November 3rd is a Thursday, rather than the usual Opening Ceremony day of Monday. I am guessing this means that the usual advance Council meeting will occur Tuesday-Wednesday.

Best, Philip

Philip S. Corwin, Founding Principal
Virtualaw LLC
1155 F Street, NW
Suite 1050
Washington, DC 20004

Twitter: @VlawDC

"Luck is the residue of design" -- Branch Rickey

From: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org] On Behalf Of James M. Bladel
Sent: Tuesday, May 17, 2016 3:26 PM
To: GNSO Council List
Subject: [council] Fwd: Relocating ICANN57 - Blog by Akram Atallah

Councilors, FYI.

Sent via iPhone. Blame Siri.

Begin forwarded message:
From: David Olive <david.olive at icann.org<mailto:david.olive at icann.org>>
Date: May 17, 2016 at 21:13:35 GMT+2
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Subject: Relocating ICANN57 - Blog by Akram Atallah
Dear Community Leaders:
This blog will be posted to the ICANN website in a few hours.
We are sharing this note with you in advance of the public announcement.
Please do not circulate this information until after it is posted ( 0100 UTC 18 May /1800 PST, 17 May)
Best regards,
Relocating ICANN57
By Akram Atallah
 Earlier this year, we announced that ICANN56 was going to be relocated from Panama City, Panama, to Helsinki, Finland, due to concerns related to the Zika virus. Following a great deal of internal debate and discussion, and taking into consideration the continued spread of Zika, we have decided that we will be relocating ICANN57 from San Juan, Puerto Rico, to Hyderabad, India. Due to highly limited space availabilities, this relocation has necessitated changing the date of the meeting from 29 October – 4 November 2016, to 3 – 9 November 2016.
 We did not arrive at this decision easily. We would much rather remain in Puerto Rico – the excellent location we had originally chosen. Moving the meeting venue creates a lot of additional work and challenges, and we understand and recognize that moving an ICANN meeting affects many groups within the community. However, we have come to the conclusion that we must postpone going to Puerto Rico after a lengthy discussion with and feedback from SO/AC leaders, the Board, and within our management team. This decision was based on available research and information and the fact that Puerto Rico has declared a state of emergency due to the ongoing Zika virus outbreak. We believe that the Zika virus poses a significant enough threat that we need to postpone going to Puerto Rico for the health and safety of our community and our ICANN team, just as we had to postpone ICANN52 and relocate from Marrakech to Singapore due to the Ebola virus outbreak in 2014.
 Choosing a location for an ICANN meeting that meets the needs of the community is an incredibly complex task. Few venues in the world are able to satisfy all of our requirements<https://meetings.icann.org/en/host>, especially as the community continues to grow and more and more sessions are held in parallel. San Juan offered outstanding facilities capable of hosting a successful ICANN meeting, which is why we originally selected it as the location for ICANN57. In choosing an alternate location for ICANN57, we explored options all around the globe. A North American venue would have been our preference given our meeting rotation schedule, but due to the time of the year, a very busy conference season and our extremely demanding requirements, we weren’t presented with any ideal options. Fortunately, the Government of India offered to host ICANN57. We are very grateful for their proposal and their willingness to meet our extensive requirements in such a short amount of time.
 We are therefore pleased to announce that ICANN57 will be held at the Hyderabad International Convention Centre<http://www.hicc.com/>, a state-of-the-art convention center capable of handling an ICANN meeting’s extensive conference space and network infrastructure requirements. Hyderabad itself is home to a booming tech sector, earning itself the nickname “Cyberabad,” and we’re looking forward to hosting a successful ICANN meeting in this wonderful city.
 We fully understand that by relocating ICANN57, regional organizations and stakeholders will miss out on an opportunity to meet with their communities, as well as a chance to reach out to new community members. We are postponing not cancelling this meeting and we will return to the region as soon as possible.
ICANN’s Global Stakeholder Engagement (GSE) team will be working closely with the leaders of the different stakeholder groups in the region to try to mitigate the impact of this decision. We will be providing our increased support to meetings and events scheduled in the region, remote hubs in the region’s strategic points during the next two ICANN meetings, read-out sessions, capacity building webinars, activities in our Montevideo engagement center, support for our community to attend relevant regional and global events, and providing as much senior management and Board support on the ground as required.
I want to stress again that the decision to relocate ICANN57 was not made lightly, and that we feel it is extremely unfortunate the situation required us to postpone the meeting in San Juan. We understand how important it is to maintain the global rotation of ICANN meetings, as it allows local and regional communities to attend and participate, and we are committed to returning to Puerto Rico and Panama City as soon as possible, however the welfare of community members and staff is our top priority.
We thank you all for understanding this difficult situation and the choice we have had to make.

David A. Olive
Senior Vice President, Policy Development Support
General Manager, ICANN Regional Headquarters –Istanbul
Hakki Yeten Cad. Selenium Plaza No:10/C K:10 34349 Fulya, Besiktas, Istanbul
Internet Corporation for Assigned Names and Numbers (ICANN)

Direct Line: +90.212.999.6212
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Mobile:       +90.533.341.6550
Email:  david.olive at icann.org<mailto:david.olive at icann.org>

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