[council] Fwd: Note on Work Track 5

Heather Forrest haforrestesq at gmail.com
Mon Aug 7 20:00:12 UTC 2017


Dear colleagues,

Jeff's email below deals with some of the questions raised here on the list
about SubPro WT5. James, Donna and I can update further after we talk with
the SubPro leadership tomorrow.

Best wishes,

Heather


---------- Forwarded message ----------
From: Jeff Neuman <jeff.neuman at comlaude.com>
Date: Tue, Aug 8, 2017 at 5:49 AM
Subject: Note on Work Track 5
To: "James Bladel (jbladel at godaddy.com)" <jbladel at godaddy.com>, Heather
Forrest <haforrestesq at gmail.com>, "Austin, Donna" <Donna.Austin at team.neustar
>
Cc: avri doria <avri at apc.org>, Steve Chan <steve.chan at icann.org>, Emily
Barabas <emily.barabas at icann.org>, Julie Hedlund <julie.hedlund at icann.org>,
Marika Konings <marika.konings at icann.org>


All,



It seems that there have been a number of questions on the operation and
establishment of Work Track 5 on the GNSO Council Mailing list.  I am not
able to post on that list, but ask that this be forwarded.  I have not run
this response by Avri, but I would hope she agrees.



According to the GNSO Working Group Guidelines, found at
https://gnso.icann.org/en/improvements/gnso-working-group-guidelines-final-
10dec10-en.pdf, Section 2.3 states:



*“2.3. Use of Sub-Teams *



*The WG may decide to employ sub-teams as an efficient means of delegating
topics or assignments to be completed. Sub-team members need to have a
clear understanding of issues they work on as well as the results to be
achieved. The members of sub-teams report their results to whole working
group for review and approval. The WG should indicate whether or not it
would like to have meetings of the sub-team recorded and/or transcribed. *



*Any member of the WG may serve on any sub-team; however, depending upon
the specific tasks to be accomplished, the Chair should ensure that the
sub-team is properly balanced with the appropriate skills and resources to
ensure successful completion. It is recommended that the sub-team appoints
a co-ordinator who heads up the sub-team and is responsible for providing
regular progress updates to the Working Group.*



*There is no need for formal confirmation by the CO or WG of such a
co-ordinator. *



*The lifespan of a sub-team should not extend beyond that of the Working
Group. Decisions made by sub-teams should always be shared with the larger
working group and a call for consensus must be made by the entire WG.  “*



This is what Avri and I are doing.  We are setting up a “Sub Team” which we
are calling a “Work Track.”  Other than the last sentence of ensuring that
all decisions go to the larger working group, there are no other
restrictions on the operation of a Sub Team. Therefore, we believe that the
choice of leadership, how meetings are conducted, the name of the group,
membership, etc. is at our (the co-chair’s) discretion.



Yes, all of the recommendations from this Work Track will of course go to
the full Working Group, just as they will for all of the other Work Tracks.



On the question of whether this will set a precedent on how Sub Teams will
be used in the future, I will leave that to the folks who look back at this
time period in 15 years or so.  But if it works and strengthens the
multi-stakeholder process, while still having it operate under the rubric
of the GNSO, would that not be a positive precedent?



I appreciate the Council interest in this and encourage you all to bring
that enthusiasm to Work Track 5.



Please let me know if you have any other questions.







*Jeffrey J. Neuman*

*Senior Vice President *|*Valideus USA* | *Com Laude USA*

1751 Pinnacle Drive, Suite 600

Mclean, VA 22102, United States

E: *jeff.neuman at valideus.com <jeff.neuman at valideus.com>* or
*jeff.neuman at comlaude.com
<jeff.neuman at comlaude.com>*

T: +1.703.635.7514 <(703)%20635-7514>

M: +1.202.549.5079 <(202)%20549-5079>

@Jintlaw
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