[council] Proposed Final Agenda GNSO Council Meeting 12 October 2017 at 12:00 UTC

Thu Oct 5 10:07:42 UTC 2017

Dear councilors,
Please find the Proposed Final Agenda for the GNSO Council Meeting on 12 October 2017 at 21:00 UTC.
Final Proposed Agenda 12 October 2017
Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/ziIhB
This agenda was established according to the GNSO Operating Procedures<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq> v3.2, updated on 01 September 2016.

For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.
Coordinated Universal Time: 12:00 UTC: http://tinyurl.com/y9tpznzl
05:00 Los Angeles; 08:00 Washington; 13:00 London; 15:00 Istanbul; 23:00 Hobart
GNSO Council Meeting Audio Cast
To join the event click on the link: http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.
___________________________________
Item 1. Administrative Matters (5 mins)
1.1 - Roll Call
1.2 - Updates to Statements of Interest
1.3 - Review / Amend Agenda
1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:
Minutes<https://gnso.icann.org/en/meetings/minutes-council-24aug17-en.pdf> of the meeting of the GNSO Council on 24 August 2017, were posted on 14 September 2017.
Minutes of the meeting of the GNSO Council on 20 September 2017, will be posted on 08 October 2017

Item 2. Opening Remarks / Review of Projects & Action List (10 mins)
2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg>

Item 3. Consent Agenda (5 min)
Approval of the appointment of Cheryl Langdon-Orr as an additional co-chair for the New gTLD Subsequent Procedures Policy Development Process Working Group, to join current co-chairs Jeff Neuman and Avri Doria, along with Council liaison Paul McGrady. Further, the Council recognizes that Avri’s tenure as a co-chair of this WG will end when she is seated on the ICANN Board at ICANN60. To that extent, the Council wishes to thank Avri for her service to the WG and wish her well in her role on the ICANN Board.

Item 4: COUNCIL DISCUSSION – Standing Committee on Draft Budget Cycle (15 minutes)
As discussed during ICANN59 in Johannesburg, the GNSO Council is looking to form a Standing Committee consisting of interested GNSO Council members focused on the ICANN Budget and Operational Plan.  You will recall that the GNSO Council submitted comments as part of the FY17 & FY18 ICANN draft budget and operating plans.  These past efforts have been ad hoc and somewhat reactionary.  Given changes to the ICANN bylaws and the new powers afforded to the Empowered Community, one of which is the power to reject the ICANN budget, it was discussed that the formation of this new Standing Committee could formalize the Council’s consideration of future budget cycles in a more proactive and continuous manner.  A draft call for volunteers (page 1) and a draft charter (remaining pages) were created and available for review and provide further context (https://gnso.icann.org/en/drafts/draft-icann-budget-operations-charter-04oct17-en.pdf<http://mailer.samanage.com/wf/click?upn=k53LUnPf-2F5r8J1RbgD8szOewtPO1GXA8IP8TwWDM232wK91TwrSxlsCsquime2vGRf9hJ5peiXgFjDLkK-2BD75BrjRTzEgmvYahrhO62TcUs4X0u2gQeuXMstHCX6z2bg_QuA5zZR9ZZ7J1F2FeF-2FOsgm1hgIDcBrAX2P7Ezxmql7ckJc4ios1-2BxObAoz2rzLSI3c4QB1NGo7bw7XrBjpRCbz74w4vzk48UxZMFoBBQBQaQ0ePdiOjdJ30sQNHkokOf-2F2p-2FBvMgKvMhzp-2B4u8fP-2BRrSytHe2KCf2HpQmtSbpezMgNTUG57PiORAPesOotpHA-2BC4pSmXJRsVmpbNaLqzjiLgFfIOKGRllgBFhbXmDVxDzyoSayStM5G0LKQt22Zvq2-2FMIJI-2FRrn-2F6yWSrJtcE19eXHUPdYp-2BkXwQ9ZSHrJRtR8k0b-2Bu-2BKBT75HS3u1-2BRBsTJ8rBK2XKrI8YDinU2ddvPzw4TwE8LPq0UKXjjFZJ5QPvVkZtS8o2-2FvYvUxlCqwqDemXg1bM4kJzUSlOdKjLh4eXnZSHsuNMn832XZlFH1qxepqhsAvnwEmWwoX-2FFMTNV0YTRVa64nP-2F3jn-2FwgNxkg-2B3Puxr6QnTtLur02pzWMBIjtwGU-2BynNdmyHUbfE>)
Here, the Council will discuss the path forward and determine overall interest in the formation of this standing committee.
4.1 - Presentation of discussion topic (James Bladel)
4.2 – Council discussion
4.3 – Next steps

Item 5: COUNCIL DISCUSSION – Future ICANN meeting planning (15 minutes)
On 02 February 2013, the ICANN Board resolved<https://www.icann.org/resources/board-material/resolutions-2013-02-02-en#2.a> to establish the Multi-Stakeholder Meeting Strategy Working Group (MSWG), allowing community members and the Board to work together to develop a meeting strategy that aligns with community needs.
On 25 February 2014, the MSWG published its report<https://meetings.icann.org/en/mswgrecommendations-icannfuturemeetingsstrategyfinalv119jun14.pdf> and recommendations for public comment. The recommendations of the MSWG led to the current structure now in place (i.e., Meeting A, B, and C).
Many in the community are generally supportive of the new and now existing structure, but still see room for improvement. On 17 August 2017, community leaders and ICANN staff held a discussion<https://community.icann.org/display/soaceinputfeedback/Event+Calendar> regarding possible changes to ICANN meetings and the venue selection process. ICANN org will be preparing a paper for public comment on ICANN meeting format changes, with the intention to have the public comment period open during ICANN60. The potential changes envisioned are generally considered adjustments to the existing meeting strategy rather than a wholesale change to that meeting strategy.
Here, the Council will discuss the path forward for review of existing suggested adjustments and possible formulation of its own adjustments to the ICANN meeting strategy.
5.1 - Presentation of discussion topic (Council leadership)
5.2 – Council discussion
5.3 – Next steps

Item 6: COUNCIL DISCUSSION – Planning for ICANN60 (10 minutes)
During ICANN59, the proposed block schedule for ICANN60 was shared (https://gnso.icann.org/en/drafts/icann60-draft-prelim-block-schedule-27jun17-en.pdf) – note that further updates have been made as a result of the SO/AC Planning Committee and the resulting cross-community session selections (https://meetings.icann.org/sites/default/files/icann60_block_sched_v1.3.pdf). Based on requests received to date from the different GNSO PDP WGs, CCWGs WGs, and cross community session landscape, the Council leadership has revised its draft GNSO schedule for Council input and review, available here<https://gnso.icann.org/en/council/drafts>. Following Council review, this draft GNSO schedule will again be shared with the GNSO Stakeholder Groups and Constituencies to facilitate their planning and scheduling.
6.1 - Update on planning for ICANN60 (Council leadership)
6.2 – Council discussion
6.3 – Next steps

Item 7: COUNCIL DISCUSSION – Planning for joint meetings with GAC, ccNSO, and ICANN Board at ICANN60 (15 Minutes)
The GNSO Council holds joint sessions with the GAC, ccNSO, and ICANN Board at nearly every public ICANN meeting, which is the case for the upcoming ICANN60 meeting in Abu Dhabi.
Here, the Council will seek to come to agreement on a set of topics for each joint session.
7.1 – Presentation of discussion topic (Council Leadership)
7.2 – Council discussion
7.3 – Next Steps

Item 8: ANY OTHER BUSINESS (10 minutes)
8.1 – Discussion of preparatory activities for the GNSO Council Strategic Planning Session.
________________________________
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))
See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.
Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)
See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf.
References for Coordinated Universal Time of 12:00 UTC
Local time between March and October Summer in the NORTHERN hemisphere
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Iowa City, USA (CDT) UTC-5 07:00
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Buenos Aires, Argentina (ART) UTC-3 09:00
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London, United Kingdom (GMT) UTC+1 13:00
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Cairo, Egypt, (EET) UTC+2 14:00
Istanbul, Turkey (TRT) UTC+3 15:00
Singapore (SGT) UTC 20:00
Tokyo, Japan (JST) UTC+9 21:00
Sydney/Hobart, Australia (AEDT) UTC+11 23:00
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DST starts/ends on last Sunday of October 2017, 2:00 or 3:00 local time (with exceptions)
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For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and http://tinyurl.com/ya74wnq9

Nathalie Peregrine
Manager, Operations Support (GNSO)
Internet Corporation for Assigned Names and Numbers (ICANN)
Email: nathalie.peregrine at icann.org <nathalie.peregrine at icann.org%20>
Skype: nathalie.peregrine.icann

Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DgMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=-d9m4sr16OXloyLjz4TF6npbe51hgE0EHtoX1U6WUOA&s=Bw2Uzbh2Pu1X0lObLtbwtN5ZNEP3ECdPAfcqzVvIOYE&e=>

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