[council] Updated Final Proposed Agenda GNSO Council Meeting - 14 March 2018 at 1300 local time

Tue Mar 6 23:55:35 UTC 2018

Dear all,

Please below find the final proposed agenda for the GNSO Council Meeting on 14 March 2018 at 13:00 local time. The agenda items have been moved around to accommodate external speakers and to ensure their presence at the GNSO Council meeting.

Final Proposed Agenda 14 March 2018

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://c

ommunity.icann.org/x/XgK8B

This agenda was established according to the GNSO Operating Procedures v3.2, updated on 01 September 2016.

For convenience:

An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.

An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this

agenda.

Local time 13:00 San Juan. Coordinated Universal Time: 17:00 UTC: https://tinyurl.com/y7st3et9

10:00 Los Angeles; 13:00 Washington; 17:00 London; 22:00 Islamabad; (Thursday 15 March) 02:00 Tokyo; 04:00 Hobart

GNSO Council Meeting Audio Cast

To join the event click on the link: http://stream.icann.org:8000/stream01.m3u

Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.

___________________________________

Item 1. Administrative Matters (5 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:

Minutes of the GNSO Council meeting on the 30 January 2018 were posted on 16 February 2018

Minutes of the GNSO Council meeting on the 22 February 2018 were posted on XXXXXXX

Item 2: COUNCIL DISCUSSION – Discussion with ICANN Finance on the Draft FY19 ICANN Operating Plan and Budget (15 minutes)

The GNSO Council determined that it would provide a Council specific response (not to supersede any response from any SG/C) to certain

ICANN budget related public comments. Operating on an interim charter, the Standing Committee on Budget and Operations (SCBO) submit a

public comment [INSERT LINK] to the Draft FY19 ICANN Operating Plan and Budget by the 8 March 2018 deadline.

With the public comment period closed, ICANN Finance has offered to meet with the GNSO at ICANN61 to discuss their submitted public

comments, or other finance related topics of interest to the GNSO.

Here, the Council will meet with ICANN Finance to discuss finance related items of interest to the GNSO.

2.1 – Presentation of topic (Council Leadership)

2.2 – Council discussion

2.3 – Next steps

Item 3. Opening Remarks / Review of Projects & Action List (10 mins)

3.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List and Action Item List

Item 4. Consent Agenda (0 min)

None

Item 5: COUNCIL UPDATE – Updated Charter for the Cross Community Engagement Group on Internet Governance (15 minutes)

At ICANN57 in Hyderabad in November 2016, the GNSO Council approved a motion conditioning the future participation of the GNSO as a

Chartering Organization of the CCWG on Internet Governance (CCWG-IG) upon a comprehensive review of the group’s Charter by the

CCWG-IG, in accordance with the Framework of Uniform Principles for CCWGs that had been adopted recently by the ccNSO and GNSO

Councils (http://gnso.icann.org/en/drafts/uniform-framework-principles-recommendations-16sep16-en.pdf). In its resolution, the GNSO Council

had noted that the CCWG-IG’s future work is expected to be subject to a clear work plan, with regular updates and clear deliverables, and had

requested that, by ICANN58, the CCWG-IG was to report on its findings, which report may include a revised charter, and the CCWG-IG was to

also consider whether it will be preferable to reconstitute the group under a new structure (https://gnso.icann.org/en/council/resolutions -

20161107-3). The CCWG-IG provided a written report on its 2016 activity and a draft revised Charter for the GNSO Council’s consideration on

10th March 2017 (http://mm.icann.org/pipermail/council/2017-March/019816.html)

At its Public Meeting at ICANN58 in Copenhagen on 15 March 2017 and its joint meeting with the ccNSO Council on 13 March 2017, the Council

engaged in a discussion with the CCWG-IG co-chairs regarding the group’s reports. At the GNSO Council’s call on 18 May 2017, the Council

continued its discussion of the topic as well as during ICANN59 during which it became clear that although there is strong support to continue the

GNSO’s involvement in Internet Governance, a CCWG is not considered the appropriate vehicle for such involvement.

On 24 August 2017, the Council adopted a motion that among other things, requested that the members of the CCWG-IG explore a framework /

model that addresses the concerns expressed by the GNSO Council and then submit this framework / model for Council consideration between

ICANN60 and ICANN61.

On 22 February 2018, the Council received an update, where it was shared that the CCWG-IG was proposing to restructure itself as a Cross

Community Engagement Group. The Council was introduced to the draft charter for this revised cross community group.

Here the Council, after having received an update and an opportunity to review the draft charter, will continue its discussion on the revised

structure.

5.1 – Introduction of topic (Rafik Dammak)

5.2 – Council discussion

5.3 – Next steps

Item 6: COUNCIL DISCUSSION – Update on the GNSO Council’s input to the consultation on the Fellowship Program (15 minutes)

On 31 January 2018, ICANN Organization’s Public Responsibility Support department launched a community-wide consultation on the Fellowship

Program, to help inform its future direction. A supplementary document was shared at that time, which included available data on Fellows, a

questionnaire, and other details about the consultation process.

A small group of Councilors volunteered to formulate Council’s response to the questionnaire and/or any questions about the program, by the 30

March 2018 deadline. Here, the Council will receive an update on the progress to date.

6.1 - Update on work to date (Rafik Dammak)

6.2 – Council discussion

6.3 – Next steps

Item 7: COUNCIL DISCUSSION – Review of the Inter-Registrar Transfer Policy (IRTP) (15 minutes)

A recommendation from the 2014 Inter-Registrar Transfer Policy (“IRTP”) Part D PDP Working Group’s Final Report recommended that the

GNSO Council, in conjunction with ICANN Org, “convene a panel to collect, discuss, and analyze relevant data to determine whether [the policy

updates resulting from the IRTP WGs] have improved the IRTP process and dispute mechanisms and identify possible remaining shortcomings.”

This review was recommended to take place 12 months after the IRTP Part D recommendations were implemented.

On 28 February 2018, ICANN Org sent a letter to the GNSO Council, noting that the updated IRTP went into effect on 1 December 2016 and

therefore, the policy was in place for over 12 months. ICANN Org suggested that a Post-Implementation IRTP Status Report be generated,

offering a framework for that report. ICANN Org envisions that the report, if and when drafted, would be published for public comment. The report

and a summary of public comment would be provided to the GNSO Council, for it to determine next steps.

If the Council agrees with the approach outlined in the letter, ICANN Org would intend to deliver the report by 1 May 2018 and therefore requests

that Council provide feedback by 30 March 2018.

Here, the Council will consider the proposal and discuss immediate next steps.

7.1 – Presentation of topic (Jennifer Gore, ICANN Organization)

7.2 – Council discussion

7.3 – Next steps

Item 8: ANY OTHER BUSINESS (5 minutes)

8.1 – Update from the GNSO Review Working Group

________________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)

See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf.

References for Coordinated Universal Time of 17:00 UTC

Local time between March and October Summer in the NORTHERN hemisphere

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California, USA (PDT) UTC-7 10:00

San José, Costa Rica (CST) UTC-6 11:00

New York/Washington DC, USA (EDT) UTC-4 13:00

Buenos Aires, Argentina (ART) UTC-3 14:00

Rio de Janeiro, Brazil (BRST) UTC-3 14:00

London, United Kingdom (GMT) UTC 17:00

Paris, France (CEST) UTC+1 18:00

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 18:00

Islamabad, Pakistan (PKT) UTC+5 22:00

Singapore (SGT) UTC+8 (+ 1 day) 01:00

Tokyo, Japan (JST) UTC+9 (+ 1 day) 02:00

Sydney/Hobart, Australia (AEDT) UTC+11 (+ 1 day) 04:00

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DST starts/ends on Sunday 25 of March 2018, 2:00 or 3:00 local time (with exceptions) for EU countries.

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For other places see http://www.timeanddate.com and https://tinyurl.com/y7st3et9

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