[council] Updated Final Proposed Agenda GNSO Council Meeting - 24 May 2018 at 04:00 UTC

Nathalie Peregrine nathalie.peregrine at icann.org
Wed May 23 14:27:08 UTC 2018

Dear all,

Please below find the updated final proposed agenda for the GNSO Council Meeting on 24 May 2018 at 04:00 UTC. Additional links have been added to item 8 (last link of the item) and item 9.1


Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/sxQFBQ

This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf> v3.3, updated on 30 January 2018
For convenience:
·         An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
·         An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 04:00 UTC:  https://tinyurl.com/y7r9wfy8

(Wednesday 23 May) 21:00 Los Angeles; (Thursday 24 May) 00:00 Washington; 05:00 London; 09:00 Islamabad; 13:00 Tokyo; 14:00 Hobart

GNSO Council Meeting Audio Cast

To join the event, click on the link:

Listen in browser: http://stream.icann.org:8000/stream01

Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u

Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.


Item 1. Administrative Matters (5 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:

Minutes<https://gnso.icann.org/en/meetings/minutes-council-14mar18-en.pdf> of the GNSO Council meeting on the 14 March 2018 were posted on 5th April 2018

Minutes<https://gnso.icann.org/sites/default/files/file/field-file-attach/minutes-council-26apr18-en.pdf> of the GNSO Council meeting on the 26 April 2018 were posted on 14th May 2018

Item 2. Opening Remarks / Review of Projects & Action List (10 minutes)

2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg>

Item 3. Consent Agenda (5 minutes)

Approval of the appointment of Brian Beckham as an additional co-chair for the Review of All Rights Protection Mechanisms in All gTLDs Policy Development Process Working Group, to join current co-chairs Phil Corwin and Kathy Kleiman, along with Council liaison Paul McGrady.

Item 4: COUNCIL VOTE – Adoption of Revised Charter for the GNSO Standing Selection Committee (10 minutes)

On 15 March 2017, the GNSO Council adopted<https://gnso.icann.org/en/council/resolutions#201703> the Charter for the GNSO Standing Selection Committee (SSC) on an interim basis. After at least two selection processes, the SSC was expected to consider whether the interim charter provides sufficient guidance, flexibility, and is otherwise fit for purpose, or whether modifications are needed.

In the meantime, the SSC has successfully completed selections for the following: GNSO Representative on the Empowered Community Administration; replacement candidate for the Second Security and Stability Review Team (SSR2-RT) in 2017; candidates for the Third Review of ICANN Accountability and Transparency (ATRT3); GNSO Liaison to the GAC, and; replacement candidate for the Second Security and Stability Review Team (SSR2-RT) in 2018. Following the completion of these selection processes, the SSC has reviewed its interim Charter and is proposing revisions for the Council’s consideration.

Here, the Council will consider whether the proposed revisions are appropriate and whether to adopt the proposed charter<https://gnso.icann.org/sites/default/files/file/field-file-attach/standing-committee-charter-14apr18-en.pdf>, as well as reconfirm Susan Kawaguchi as Chair and Maxim Alzoba as Vice-Chair.

4.1 – Presentation of motion <https://community.icann.org/x/txQFBQ> (Rafik Dammak)

4.2 – Council discussion

4.3 – Council vote (voting threshold: simple majority)

Item 5: UPDATE – IGO-INGO Access to Curative Rights Protection Mechanisms (10 minutes)

The IGO-INGO Access to Curative Rights Protection Mechanisms PDP WG had been working to resolve a final recommendation relating to IGO jurisdictional immunity and registrants’ rights to file court proceedings. During the course of trying to determine consensus on a set of options for this final recommendation, several WG members challenged the proposed method for determining initial consensus and appealed via section 3.7 of the GNSO Working Group Guidelines<https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-1-gnso-wg-guidelines-30jan18-en.pdf>. Following discussions with the members utilizing the appeal process and the GNSO chair and the Council liaison to the WG, the Council liaison to the WG solicited input from the WG members on the set of options under consideration.

On 19 April 2018, the Council liaison to the WG led a WG call and provided an update on the input received from WG members, as well as discussed next steps. On 10 May 2018, the WG met to discuss next steps, which include working on the draft Final Report<https://gnso.icann.org/en/drafts/igo-ingo-crp-access-09may18-en.pdf> and opening up the formal consensus call.

Here, the Council liaison to the WG will update the Council on the status of the WG.

5.1 – Update (Susan Kawaguchi, Council liaison to the WG)

5.2 – Council discussion

5.3 – Next steps

Item 6: UPDATE – Review of the Customer Standing Committee (CSC) Charter (10 minutes)

The Customer Standing Committee (CSC) Charter review team (RT) is seeking comment and input on its findings and proposed amendments to the CSC Charter, as included in the RT's Initial Report. According to the ICANN Bylaws (Section 17.3 (c)) and reflected in the CSC Charter, the ccNSO and RySG are required to review the CSC Charter one year after the first meeting of the CSC to consider whether the Charter is adequate and provides a sound basis for the CSC to perform their responsibilities as envisioned in the development of the IANA Transition Proposal. Taking into account comments received, the Review Team will then prepare a Final Report for consideration and adoption by the ccNSO and GNSO Councils. The Amended Charter will become effective following the adoption of the Final report.

On 11 May 2018, Council member volunteers were sought to develop a draft comment for Council consideration for public comment<https://www.icann.org/public-comments/csc-charter-rt-initial-2018-04-11-en> on the Initial Report on Review of the CSC Charter. The deadline for comments is 1 June.

Here, the Council will receive an update on the progress of draft comment.

6.1 – Update (Rafik Dammak)

6.2 – Council discussion

6.3 – Next steps

Item 7: COUNCIL DISCUSSION – Short-Term and Long-Term Options to Adjust the Timeline for Specific Reviews (10 Minutes)

On 14 May 2018, ICANN published short-term<https://www.icann.org/public-comments/specific-reviews-short-term-timeline-2018-05-14-en> and long-term options<https://www.icann.org/public-comments/reviews-long-term-timeline-2018-05-14-en> to adjust the timeline for the Specific Reviews as required by the ICANN Bylaws. These proposed options seek to alleviate the workload on the community and ICANN resources. The two reviews for consideration for short-term options are the third Accountability and Transparency Review (ATRT3) and the second Registration Directory Service Review (RDS-WHOIS2). For the long-term options the options put forward offer various ways to address the mandates from the Bylaws that have resulted in multiple simultaneous reviews. The options also address the inability to modify the mandated review cycles in order to address unforeseen developments.

Here, the Council will discuss whether it will seek to respond to the public comment<https://www.icann.org/public-comments/specific-reviews-short-term-timeline-2018-05-14-en> opportunity and if so, next steps for doing so by the 6 July (short term options) and 20 July 2018 (long term options) close date respectively.

7.1 – Update (Council Leadership)

7.2 – Council discussion

7.3 – Next steps

Item 8: COUNCIL DISCUSSION – Next steps following adoption of ICANN Board Temporary Specification (50 minutes)

On 11 May 2018, ICANN released the Temporary Specification<https://www.icann.org/en/system/files/files/proposed-gtld-registration-data-temp-specs-11may18-en.pdf> on gTLD Registration Data, which served as the main agenda topic for the subsequent Board Workshop in Vancouver. This proposed Temporary Specification provides an interim solution until the community completes a policy development process on the temporary specification which is expected to complete within a one year period.

On 14 May 2018, ICANN released a revised Temporary Specification<https://www.icann.org/en/system/files/files/proposed-gtld-registration-data-temp-specs-14may18-en.pdf> and scheduled a webinar on 15 May 2018 to discuss the topic. The Board passed a resolution<https://www.icann.org/resources/board-material/resolutions-2018-05-13-en>, noting their intent to adopt the Temporary Specification on or around 17 May 2018.

On 21 May, the Council and SG/C chairs met to discuss possible next steps in preparation for the adoption of a temporary specification by the ICANN Board in relation to the interim model for GDPR Compliance<https://gnso.icann.org/sites/default/files/file/field-file-attach/adoption-temporary-specification-interim-gdpr-compliance-10may18-en.pdf>.

Here, the Council will discuss and plan for its next steps to begin work on the policy development process related to the Temporary Specification.

8.1 – Update (Council Leadership)

8.2 – Council discussion

8.3 – Next steps

Item 9: ANY OTHER BUSINESS (10 minutes)

9.1 – Update on scheduling for ICANN62<https://gnso.icann.org/sites/default/files/file/field-file-attach/icann62-draft-gnso-schedule-22may18-en.pdf>

9.2 – Update on the ICANN FY19 ICANN Operating Plan and Budget


Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)

See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf

References for Coordinated Universal Time of 04:00 UTC
Local time between March and October Summer in the NORTHERN hemisphere
California, USA (PDT) UTC-7 (-1 day) 21:00
San José, Costa Rica (CST) UTC-6 (-1 day) 22:00
New York/Washington DC, USA (EDT) UTC-4 00:00
Buenos Aires, Argentina (ART) UTC-3 01:00
Rio de Janeiro, Brazil (BRST) UTC-3 01:00
London, United Kingdom (GMT) UTC+1 05:00

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 05:00

Paris, France (CEST) UTC+2 06:00

Islamabad, Pakistan (PKT) UTC+5 09:00
Singapore (SGT) UTC+8  12:00
Tokyo, Japan (JST) UTC+9 13:00
Sydney/Hobart, Australia (AEDT) UTC+10 14:00

DST starts/ends on Sunday 28 of October 2018, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 4 of November 2018 for the US.
For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/y7r9wfy8

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