[council] Final Proposed Agenda GNSO Council Meeting - 27 September 2018 at 04:00 UTC

Wed Sep 19 16:38:11 UTC 2018

Dear all,

Please below find the final proposed agenda for the GNSO Council Meeting on 27 September 2018 at 04:00 UTC.

FINAL GNSO COUNCIL AGENDA 27 SEPTEMBER 2018

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/HxlpBQ

This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf> v3.3, updated on 30 January 2018

For convenience:

·         An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.

·         An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 04:00 UTC:  https://tinyurl.com/y9663p2o

Wednesday 21:00 Los Angeles; 00:00 Washington; 05:00 London; 09:00 Islamabad; 13:00 Tokyo; 14:00 Hobart

GNSO Council Meeting Audio Cast

Listen in browser: http://stream.icann.org:8000/stream01<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000_stream01&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=zgkoT0MW1YpCkTwgoQvLp_0mNbhePduvejEhv08Bxmw&s=nojYo9ROhg_17vhA1Z8nMMegeVrn_AbybJWqtrSF7xw&e=>

Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000_stream01.m3u&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=zgkoT0MW1YpCkTwgoQvLp_0mNbhePduvejEhv08Bxmw&s=LfpPhkvBsAtGoBzibM6f2f6Gao4GH9_mOzkA0DCLluA&e=>

Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.

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Item 1. Administrative Matters (5 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:

Minutes<https://gnso.icann.org/en/meetings/minutes-council-19jul18-en.pdf> of the GNSO Council meeting on the 19 July 2018 were posted on the 17 August 2018

Minutes<https://gnso.icann.org/en/meetings/minutes-council-16aug18-en.pdf> of the GNSO Council meeting on the 26 August 2018 were posted on the 03 September 2018

Item 2. Opening Remarks / Review of Projects & Action List (15 minutes)

2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg>

Item 3. Consent Agenda (15 minutes)

  *   Approval of the 2018 slate of members and liaisons on the Customer Standing Committee (see membership here: https://www.icann.org/en/system/files/correspondence/nguyen-to-forest-sataki-07sep18-en.pdf) Motion: https://community.icann.org/x/IxlpBQ
  *   Approval of the approach for the CSC Effectiveness Review and for Donna Austin and Philippe Fouquart to represent the GNSO in this review. Motion: https://community.icann.org/x/IxlpBQ
  *   Acceptance of the Standing Committee on Budget and Operations’ (SCBO) After Action Report.

Item 4: COUNCIL VOTE – Approval of the CCWG-Accountability WS2 Final Report (10 minutes)

The Cross Community Working Group on Accountability, Work Stream 2 (CCWG-Accountability WS2), focused on addressing accountability topics that may be resolved after the IANA Stewardship Transition. In March of 2018, the CCWG-Accountability WS2 completed its Final Report<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-final-27mar18-en.pdf>, for which it sought public comment<https://www.icann.org/public-comments/ccwg-acct-ws2-final-2018-03-30-en>. Comment received did not result in any substantive changes to the Final Report. On 24 June 2018, at ICANN62, the CCWG-Accountability WS2 held its final meeting, thus concluding its work.

The CCWG-Accountability WS2 anticipates that all of the chartering organizations must consider the recommendations and approve them prior to ICANN Board consideration and possible adoption. During its July 2018 meeting, the GNSO Council received an update from Co-Chair Thomas Rickert, who indicated that the CCWG-Accountability hopes that Chartering Organizations will adopt the Final Report prior to the ICANN63 meeting. Subsequently, the Council discussed the Final Report, to determine if there are any likely challenges anticipated in adopting the Final Report at its September Council meeting.

Here, the Council will vote to adopt the Final Report of the CCWG-Accountability WS2.

4.1 – Presentation of motion<https://community.icann.org/x/IxlpBQ> (Heather Forrest)

4.2 – Council discussion

4.3 – Council vote (voting threshold: simple majority)

Taking this action is within the GNSO’s remit as a Chartering Organization of the Cross Community Working Group on Enhancing ICANN Accountability.

Item 5: COUNCIL VOTE –  Adoption of the Final Report on the Protections for Certain Red Cross Names in All gTLDs Policy Amendment Process (15 minutes)

Following discussions around possible ways of reconciling inconsistent GAC advice and GNSO policy recommendations relating to National Society names of the Red Cross Movement and the two names of the international components of the Movement(http://sched.co/9xr2<http://sched.co/9xr2)>), the ICANN Board passed a resolution requesting that the GNSO Council initiate the process outlined in Section 16 of the GNSO’s Policy Development Process (PDP) Manual, which sets forth the requisite steps for amending policy recommendations that have been approved by the GNSO Council but not yet approved by the ICANN Board(https://www.icann.org/resources/board-material/prelim-report-2017-03-16-en#2.e.i<https://www.icann.org/resources/board-material/prelim-report-2017-03-16-en#2.e.i)>). The Board’s request related to the 190 Red Cross National Society names and the two international movement names and a limited defined set of their variants.

On 03 May 2017, the Council resolved<https://gnso.icann.org/en/council/resolutions#201705> to initiate the Section 16 process as requested by the Board, which resulted in the limited reconvening of the original PDP on Protection of IGO and INGO Identifiers in All gTLDs.

The Reconvened WG began its deliberations on 14 June 2017 and published its Initial Report on 21 June 2018. After considering comments received, the WG made changes as applicable and completed its Final Report, which it delivered to the GNSO Council on 6 August 2018. The GNSO Council considered the report on its 16 August 2018 meeting, but the motion was deferred to September.

Here, the Council will vote to adopt the Final Report of the Reconvened WG.

5.1 – Presentation of motion<https://community.icann.org/x/IxlpBQ> (Heather Forrest)

5.2 – Council discussion

5.2.1 - Does the Council believe that the PDP has addressed the issues that it was chartered to address (i.e. What questions/topics was the Working Group chartered to consider, did it consider those charter topics/questions, and did it do so in a legitimate way)?

5.2.2 - Has the PDP followed due process?

5.2.3 - Did the PDP Working Group address GAC advice on the topic?

5.3 – Council vote (voting threshold: Supermajority)

Taking this action is within the GNSO’s remit as outlined in ICANN’s Bylaws as the GNSO ‘shall be responsible for developing and recommending to the Board substantive policies relating to generic top-level domains and other responsibilities of the GNSO as set forth in these Bylaws’ (Art.11.1).

Furthermore, this action complies with the requirements set out in Annex A: GNSO Policy Development Process of the ICANN Bylaws.

Item 6: COUNCIL UPDATE – new gTLD Auction Proceeds CCWG  (10 minutes)

On 7 November 2016, the GNSO Council adopted the charter<https://community.icann.org/x/DJjDAw> for the new gTLD Auction Proceeds Cross Community Working (CCWG), where it determined it would serve as a Chartering Organization. The objective of the CCWG is to develop a proposal(s) for consideration by the Chartering Organizations. The CCWG charter includes a series of guiding principles that the CCWG is expected to take into account and lists 11 charter questions for the CCWG to answer in the course of its work. The Council appointed GNSO members to the CCWG and Erika Mann as the GNSO co-chair to the CCWG.

The CCWG has met on a regular basis, generally every two weeks, and is currently in the process of finalizing its s Initial Report for publication.

Here, the Council will receive an update on the progress of the new gTLD Auction Proceeds CCWG .

6.1 - Council update (Erika Mann)

6.2 - Council discussion

6.3 - Next steps

Item 7: COUNCIL UPDATE – Temporary Specification for Registration Data Expedited Policy Development Process - Recurring Update (15 minutes)

On 19 July 2018, the GNSO Council resolved<https://gnso.icann.org/en/council/resolutions#20180719-2> to initiate the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data and adopt the EPDP Team Charter<https://gnso.icann.org/sites/default/files/file/field-file-attach/temp-spec-gtld-rd-epdp-19jul18-en.pdf>. Given the challenging timeline for the EPDP and the GNSO Council’s role in managing the PDP process, the Council has agreed that including a recurring update on the EPDP for each Council meeting is prudent.

Here, the Council will receive an update from the GNSO Council liaison to the EPDP.

7.1 – Update (Rafik Dammak, GNSO Council liaison to the EPDP and EPDP vice-chair)

7.2 – Council discussion

7.3 – Next steps

Item 8: ANY OTHER BUSINESS (5 minutes)

8.1 - ICANN63 planning

8.2 - Standing Selection Committee

8.2.1 - ATRT3 nomination review

8.2.2 - Fellowship Program - Input for two-year outreach and promotion goals and selection of ICANN Fellowship Program Selection Committee Members

8.4 - Next steps for the IGO-INGO Curative Rights Protection Mechanisms PDP WG Final Report

________________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)

See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf

References for Coordinated Universal Time of 04:00 UTC

Local time between March and October Summer in the NORTHERN hemisphere

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California, USA (PDT) (-1 day) UTC-7 21:00

San José, Costa Rica (CST) (-1 day) UTC-6 22:00

New York/Washington DC, USA (EDT) UTC-4 00:00

Buenos Aires, Argentina (ART) UTC-3 01:00

Rio de Janeiro, Brazil (BRST) UTC-3 01:00

London, United Kingdom (GMT) UTC+1 05:00

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 05:00

Paris, France (CEST) UTC+2 06:00

Islamabad, Pakistan (PKT) UTC+5 09:00

Singapore (SGT) UTC+8  12:00

Tokyo, Japan (JST) UTC+9 13:00

Sydney/Hobart, Australia (AEST) UTC+10 14:00

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DST starts/ends on Sunday 28 of October 2018, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 4 of November 2018 for the US.

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For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/y82s88vu

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