[council] Planning for ICANN 65 -- Policy Forum

[Austin, Donna]

Hi Keith

I guess just as a point of reference, the RySG doesn't generally meet during the Policy Forum. If it does it's only for about an hour and is scheduled very early in the day. Because this is a Policy Forum we find that many of our members don't generally attend unless they are directly involved in policy discussions or other efforts.

Donna

From: Drazek, Keith [mailto:kdrazek at verisign.com]
Sent: Thursday, April 04, 2019 12:46 PM
To: Austin, Donna <Donna.Austin at team.neustar>; Graeme Bunton (gbunton at tucows.com) <gbunton at tucows.com>; stephanie.perrin at mail.utoronto.ca; claudia.selli at intl.att.com; Brian at Winterfeldt.law; wolf-ulrich.knoben at t-online.de; bruna.mrtns at gmail.com; joankerr at fbsc.org
Cc: 'gnso-secs at icann.org' <gnso-secs at icann.org>; 'council at gnso.icann.org' <council at gnso.icann.org>
Subject: RE: Planning for ICANN 65 -- Policy Forum

Apologies again. I've added Bruna and Joan to the distro.

Best,
Keith

From: Drazek, Keith
Sent: Thursday, April 04, 2019 2:06 PM
To: 'Donna.Austin at team.neustar' <Donna.Austin at team.neustar<mailto:Donna.Austin at team.neustar>>; Graeme Bunton (gbunton at tucows.com<mailto:gbunton at tucows.com>) <gbunton at tucows.com<mailto:gbunton at tucows.com>>; 'stephanie.perrin at mail.utoronto.ca' <stephanie.perrin at mail.utoronto.ca<mailto:stephanie.perrin at mail.utoronto.ca>>; 'claudia.selli at intl.att.com' <claudia.selli at intl.att.com<mailto:claudia.selli at intl.att.com>>; 'Brian at Winterfeldt.law' <Brian at Winterfeldt.law<mailto:Brian at Winterfeldt.law>>; 'wolf-ulrich.knoben at t-online.de' <wolf-ulrich.knoben at t-online.de<mailto:wolf-ulrich.knoben at t-online.de>>
Cc: 'gnso-secs at icann.org' <gnso-secs at icann.org<mailto:gnso-secs at icann.org>>; 'council at gnso.icann.org' <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Subject: Planning for ICANN 65 -- Policy Forum

Hi GNSO Stakeholder Group and Constituency Chairs:

Just a brief note to address meeting planning for ICANN 65 in Marrakech. The GNSO Council leadership team and ICANN Policy staff are now working to provide detail to the draft schedule and to prioritize resource allocation.

As each of you know, the annual June meeting is the Policy Forum, which is now typically held in a smaller venue and for only four days instead of six, so we have unique constraints on room availability. To be explicit, the GNSO is normally allocated TWO rooms with which to conduct all our business over four days (additional rooms may be available, but this is usually dependent on other SO/ACs not using their rooms and as such cannot be counted on). That means the PDP WG meetings, IRT meetings, GNSO Council meetings, and any SG/C meetings, need to fit within those constraints.

According to its name, the Policy Form is meant to focus on advancing policy work, and we have several PDPs, and IRT, and a CCWG that are approaching important stages of their work, and where face-to-face engagement is most valuable. As a GNSO community, we need to ensure we give these groups the time they need to move things forward this year.

Further, as you have seen via other email, we are currently working with other SO/AC Chairs to try to identify early any need for High-Interest Topic and Cross-Community sessions, so that some of the seven 90-minute slots currently allocated to HIT/CC might be reallocated to support our policy work.

All that said, I would like to ask each of you to carefully prioritize your own SG/C requirements and preferences for meeting space and time. If we are able to reduce the number of HIT/CC sessions, we will have greater flexibility, but otherwise, we simply won't be able to accommodate all the sessions normally expected at the other two ICANN meetings.

Thanks in advance for your cooperation and understanding!

Best,
Keith


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