[council] EPDP Team resources request

[Rafik Dammak]

Dear Keith,



As directed by the GNSO Council, the EPDP Team has commenced its work on
phase 2 by focusing on the development of a work plan and timeline for the
phase 2 deliberations.



As part of these discussions, the EPDP Team is also expected to identify
whether any additional resources are needed, beyond the traditional support
that is provided to GNSO policy development activities, to meet the
milestones and timeline proposed. The EPDP Team would like to recognize the
critical importance of the additional resources provided for phase 1 in
facilitating the deliberations and allowing the EPDP Team to deliver a
Final Report within the timeframe provided.



The EPDP Team wants to ensure that any specific resource requests are
fiscally responsible by demonstrating clear alignment with the work plan
and timeline, as such, some additional time will be needed to formulate any
such requests. Nevertheless, there are some immediate resources that the
EPDP Team considers crucial in supporting the initial stages of phase 2 and
as such we would like to request that the GNSO Council petition the ICANN
Board to provide immediate support for the following resources:



·      Continued availability of legal counsel, following the same process
and approach in phase 1 (any questions are vetted through the legal
committee);

·      Continued support for telecom services and transcriptions, but to
reduce costs, transcriptions would have a 72 hour turnaround time (instead
of 24 hour);

·      Mediation support for the EPDP Team meetings at ICANN65 in
Marrakesh.



Some have also requested that travel support is to be made available for
ICANN65 for EPDP Team members who would otherwise not be able to attend and
where no alternate is able to step in. We leave it up to the Council’s
discretion to determine whether this is a reasonable request to include
with the above.



In order to take full advantage of the face-to-face opportunity that
Marrakesh offers and minimize conflict with other meetings, we would also
like to request support for organizing a one day face-to-face meeting on
day zero of ICANN65. A request for such a meeting would need to be made by
26 March at the latest and is subject to approval by ICANN Org as well as
availability of facilities. If such a request is granted, this would also
require funded travelers to arrive a day earlier than normally foreseen,
including an additional hotel night.



We look forward to receiving your feedback. If you have any questions or
would like to discuss this request further, please let me know.



Best Regards,


Rafik Dammak

Interim Chair and GNSO Council liaison to the EPDP Team
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