[council] Final Proposed Agenda GNSO Council Meeting - 23 July 2020 at 12:00 UTC

Fri Jul 17 00:18:32 UTC 2020

Dear all,

Please find below the final proposed agenda for the Final Proposed Agenda GNSO Council Meeting on 23 July 2020 at 12:00 UTC.

Draft GNSO Council Agenda 23 July 2020
Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/IwFcC

This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf> v3.5, updated on 24 October 2019
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

GNSO Council meeting held at 12:00 UTC
Coordinated Universal Time: 12:00 UTC: https://tinyurl.com/ycx4umj9

05:00 Los Angeles; 08:00 Washington DC; 13:00 London; 17:00 Islamabad; 21:00 Tokyo; 22:00 Melbourne
GNSO Council Meeting Webinar Room
https://icann.zoom.us/j/99386095414?pwd=NjNTcHU4WWROY2wvZ0QyY1NpSDNRZz09
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.
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Item 1: Administrative Matters (10 mins)
1.1 - Roll Call
1.2 - Updates to Statements of Interest
1.3 - Review / Amend Agenda
1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:
Minutes<https://gnso.icann.org/sites/default/files/policy/2020/minutes/minutes-gnso-council-21may20-en.pdf> of the GNSO Council meeting on 21 May 2020 were posted on 05 June 2020
Minutes<https://gnso.icann.org/sites/default/files/policy/2020/minutes/minutes-gnso-council-24jun20-en.pdf> of the GNSO Council meeting on 24 June 2020 were posted on 10 July 2020.

Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg>. <https://community.icann.org/x/RgZlAg>

Item 3: Consent Agenda (0 minutes)

  *   None

Item 4: COUNCIL VOTE – Cross Community Working Group on new gTLD Auction Proceeds - Final Report (15 minutes)
This CCWG was chartered to develop a mechanism to allocate new gTLD Auction Proceeds. The CCWG was tasked to consider a number of issues including the scope of fund allocation, due diligence requirements that preserve ICANN’s tax status as well as how to deal with directly related matters such as potential or actual conflicts of interest. The CCWG was not tasked to make any recommendations or determinations with regards to specific funding decisions (i.e. which specific organizations or projects are to be funded or not).
The CCWG published its Initial Report for public comment on 8 October 2018 which received 37 community submissions were (see https://www.icann.org/en/system/files/files/report-comments-new-gtld-auction-proceeds-initial-17dec18-en.pdf). After additional deliberations, a decision was made to publish the CCWG’s Proposed Final Report for public comment<https://www.icann.org/public-comments/new-gtld-auction-proceeds-final-2019-12-23-en> to ensure that the community can review and provide input on changes that have been made since publication of the Initial Report. Input received through the second public comment period was reviewed and incorporated as appropriate prior to finalizing the Final Report, which was delivered to the GNSO Council on 2 June 2020.  During its June 2020 meeting, the GNSO Council received a presentation on the recommendations in the Final Report, to help address any questions the Council may have in advance of a vote at a future Council meeting.
Here, the Council will vote to adopt the Final Report<http://mm.icann.org/pipermail/council/attachments/20200602/b0457671/NewgTLDAPCCWGFinalReport_29May2020-0001.pdf> from the CCWG on new gTLD Auction Proceeds.
4.1 – Presentation of motion<https://community.icann.org/x/KQFcC> (Erika Mann)
4.2 – Council discussion
4.3 – Council vote (voting threshold: simple majority of each House)
Taking this action is within the GNSO’s remit as a Chartering Organization of the CCWG.

Item 5: COUNCIL DISCUSSION - Expedited PDP (EPDP) on the Temporary Specification Phase 2: Status Update and Proposed Next Steps for Priority 2 Items (20 minutes)
Phase 2 of the Expedited PDP (EPDP) on the Temporary Specification was initiated in March 2019, and is focused on developing policy on a System for Standardized Access/Disclosure (SSAD) to non-public gTLD registration data, as well as other topics identified in Phase 2 of the Charter. The EPDP Team published its Phase 2 Initial Report<https://www.icann.org/public-comments/epdp-phase-2-initial-2020-02-07-en> for public comment on 7 February 2020, focused on the SSAD. Subsequently, the EPDP Team also published its Addendum<https://www.icann.org/public-comments/epdp-phase-2-addendum-2020-03-26-en> for public comment on 26 March 2020, which was focused on priority 2 items.
On 10 June 2020, Rafik Dammak, GNSO Council liaison to the EPDP, submitted a Project Change Request<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-2-team-to-gnso-council-10jun20-en.pdf> (PCR) for Council consideration, which asked that the new target delivery date be extended from 11 June 2020 to 31 July 2020 for the delivery of the Final Report for priority 1 items (i.e., SSAD). The PCR also informed the Council that additional time is needed if the EPDP Team is to address a couple of remaining priority 2 items and asked the Council to consider how best to address these. Although some Councilors expressed concerns that the PCR was submitted and considered after the target deadline, it was nevertheless accepted during the June 2020 Council meeting. With the deadline for delivery of the Final Report occurring shortly after the July 2020 Council meeting, the Council will receive an update.
In relation to the priority 2 items, Rafik submitted a framework document<https://gnso.icann.org/sites/default/files/file/field-file-attach/draft-epdp-phase-2-priority-2-next-steps-consideration-02jun20-en.pdf> to both identify the list of topics and suggest possible next steps for the Council to consider. A small team was convened to further develop the proposed approach for priority 2 items and present to the full Council for its consideration.
Here, the Council will discuss both the status of the EPDP Phase 2 Final Report and the proposed framework for priority 2 items.
5.1 – Introduction of topic (Rafik Dammak)
5.2 – Council discussion
5.3 – Next steps

Item 6: COUNCIL DISCUSSION – Program Management [tentative based on discussions from the Extraordinary Meeting] - Rec#27 Wave 1 report (15 minutes)
As part of the GNSO Council’s ongoing Program Management of the work in its pipeline, the Council will discuss specific items from its Program Management tool<https://gnso.icann.org/en/drafts/program-management-tool-10jul20-en.pdf> and Action Decision Register<https://gnso.icann.org/en/drafts/program-management-adr-10jul20-en.pdf> (ADR).
For this specific item, the Council will discuss the EPDP P1 Recommendation 27, which is ICANN Org’s assessment of the impact from GDPR on existing policies / procedures, which resulted in the Wave 1 report<https://gnso.icann.org/sites/default/files/file/field-file-attach/wave-1-draft-report-rdp-impacts-13jan20-en.pdf>. On 10 March 2020, the Council received a proposal<https://gnso.icann.org/sites/default/files/file/field-file-attach/next-steps-epdp-phase-1-wave-1-rec-27-10mar20-en.pdf> on how to address the items from the Wave 1 report. One element of that proposal was the approach to address the terminology updates from the Wave 1 report.
Here, the Council will discuss this item from the ADR and seek to agree on actionable next steps: “Staff to engage GDD and Legal on Rec#27 Wave 1 report for those items that require terminology update.”
6.1 – Introduction of topic (Council leadership)
6.2 – Council discussion
6.3 – Next steps

Item 7: COUNCIL DISCUSSION – Program Management [tentative based on discussions from the Extraordinary Meeting] - IDN Operational Track 1 (10 minutes)
As part of the GNSO Council’s ongoing Program Management of the work in its pipeline, the Council will discuss specific items from its Program Management tool<https://gnso.icann.org/en/drafts/program-management-tool-10jul20-en.pdf> and Action Decision Register<https://gnso.icann.org/en/drafts/program-management-adr-10jul20-en.pdf> (ADR).
For this specific item, the Council will discuss the recommendation from the Council IDN Scoping Team Final Report<https://gnso.icann.org/sites/default/files/file/field-file-attach/idn-scoping-team-final-report-17jan20-en.pdf> that a working party be convened, which will focus on resolving issues in the IDN Implementation Guidelines 4.0. The working party was suggested to include at a minimum, Contracted Parties and ICANN org, and would not necessarily require any specific Council role.
Here, the Council will discuss this item from the ADR and seek to agree on actionable next steps: “Council to confirm IDN Operational Track 1 & Policy Track 2 approach”
7.1 – Introduction of topic (Council leadership)
7.2 – Council discussion
7.3 – Next steps

Item 8: COUNCIL DISCUSSION – Program Management [tentative based on discussions from the Extraordinary Meeting] - Other Items (15 minutes)
As part of the GNSO Council’s ongoing Program Management of the work in its pipeline, the Council will discuss specific items from its Program Management tool<https://gnso.icann.org/en/drafts/program-management-tool-10jul20-en.pdf> and Action Decision Register<https://gnso.icann.org/en/drafts/program-management-adr-10jul20-en.pdf> (ADR).
This item is being added because of the sequencing of meetings: With the Extraordinary Meeting having taken place on 16 July 2020 and this Council meeting taking place on 23 July 2020, there may be other specific items on the ADR that the Council identifies during the Extraordinary Meeting as being timely to discuss (e.g., all of the 0-1 month items on the ADR).
Here, for any additional items identified in the ADR, the Council will seek to agree on actionable next steps.
8.1 – Introduction of topic (Council leadership)
8.2 – Council discussion
8.3 – Next steps

Item 9: ANY OTHER BUSINESS (10 minutes)

  *   9.1 - Populating the Independent Review Process (IRP) Standing Panel - feedback from SG/Cs on approach
  *   9.2 - Council response to the public comment on the Enhancing the Effectiveness of ICANN’s Multistakeholder Model – Next Steps proceeding<https://www.icann.org/public-comments/multistakeholder-model-next-steps-2020-06-04-en>.
  *   9.3 - Update on the EPDP Phase 1 IRT, in respect of Recommendation 7

_______________________________
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))
See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.
Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)
See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf
References for Coordinated Universal Time of 12:00 UTC
Local time between October and March Winter in the NORTHERN hemisphere
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California, USA (PDT) UTC-7 (Tuesday) 05:00
San José, Costa Rica (CST) UTC-6 06:00
New York/Washington DC, USA (EDT) UTC-4 08:00
Buenos Aires, Argentina (ART) UTC-3 09:00
Rio de Janeiro, Brazil (BRST) UTC-3 09:00
London, United Kingdom (GMT) UTC+1 13:00
Kinshasa, Democratic Republic of Congo (WAT) UTC+1 13:00
Paris, France (CEST) UTC+2 14:00
Islamabad, Pakistan (PKT) (+1 day) UTC+5 17:00
Singapore (SGT) (+1 day) UTC+8  20:00
Tokyo, Japan (JST) (+1 day) UTC+9 21:00
Melbourne, Australia (AEST) (+1 day) UTC+10 22:00
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