[council] Proposed Agenda | GNSO Council Meeting| Thursday, 15 December 2022

Terri Agnew terri.agnew at icann.org
Mon Dec 5 21:12:36 UTC 2022

Dear all,

Please find below the final proposed agenda for the GNSO Council Meeting on 15 December 2022.

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/owjVD.
This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf> v3.5, updated on 24 October 2019.
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

GNSO Council meeting on Thursday, 15 December 2022 at 21:00 UTC: https://tinyurl.com/y4fkdfc3.
13:00 Los Angeles; 16:00 Washington DC; 21:00 London; 22:00 Paris; (Friday) 00:00 Moscow; 08:00 Melbourne
GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/92399217049?pwd=WU1GZmlaOTh6NzJ1NndkRVF0MnJEUT09
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.
Item 1: Administrative Matters (10 minutes)
1.1 - Roll Call
1.2 - Updates to Statements of Interest
1.3 - Review / Amend Agenda
1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:
Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-20oct22-en.pdf> of the GNSO Council meeting on 20 October 2022 were posted on 04 November 2022.
Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-17nov22-en.pdf> of the GNSO Council meeting on 17 November 2022 were posted on 01 December 2022.

Item 2: Opening Remarks / Review of Projects & Action List (0 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg>
Item 3: Consent Agenda (10 minutes)

  *   Approval of Standing Selection Committee (SSC) leadership for 2022-2023
  *   Confirmation of the Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) Chair and GNSO Council representative to the WS2 Community Coordination Group
  *   Acknowledgment of the GNSO Council liaison to the GNSO Guidance Process (GGP) for Applicant Support
  *   Acknowledgment of the Work Plan <https://gnso.icann.org/sites/default/files/policy/2022/draft/draft-subpro-ggp-initiation-request-clean-26oct22-en.pdf> for the GNSO Guidance Process (GGP) for Applicant Support
Item 4: COUNCIL VOTE - Adopting the Council Committee for Overseeing and Implementing Continuous Improvements (CCOICI)’s Work Stream 2 (WS2) Recommendations Report (15 minutes)
The Council received a brief update on WS2 from ICANN org during its September 2021 meeting and received a more detailed update in February 2022, to better understand the level of progress it has already made via already completed work (e.g., the development of guidelines and templates to support the GNSO as a Decisional Participant in the Empowered Community) and the limited set of remaining WS2 tasks.
The Council then considered the best path forward to complete the remaining work and agreed to extend the CCOICI pilot to include the WS2 work. The CCOICI has now completed this assignment and shared its WS2 Recommendations Report<https://mm.icann.org/pipermail/council/attachments/20221104/e04b754d/CCOICIWS2RecommendationsReportFINAL-2November2022-0001.pdf> on 4 November 2022. The Council received a briefing from the former Chair of the CCOICI during its November meeting.
Here, the Council will vote to adopt the CCOICI’s WS2 Recommendations Report.
4.1 – Presentation of motion<https://community.icann.org/x/pQjVD> (Manju Chen, Chair of the CCOICI)
4.2 – Council discussion
4.3 - Council vote (voting threshold: simple majority)
Item 5: COUNCIL DISCUSSION - Expired Domain Deletion Policy and the Expired Registration Recovery Policy Next Steps (15 minutes)
In October 2020, the GNSO Council considered when to request a Policy Status Report to conduct a review of the two Expiration Policies, the Expired Domain Deletion Policy (EDDP) and the Expired Registration Recovery Policy (ERRP). Given concerns about capacity, along with the general perception that no known issues have presented themselves, the Council agreed in November 2020 to delay the request for the Policy Status Report (PSR) that had been identified by the Action Decision Radar as requiring consideration; the deferral was for a period of 24 months, necessitating consideration November 2022.
In July 2022, the Council agreed that it would be helpful to check with the registrars and ICANN Compliance to help determine if there are any known issues or concerns with either of the two Expiration Policies which could warrant requesting a PSR. A report from Contractual Compliance<https://mm.icann.org/pipermail/council/2022-November/026164.html> was shared with the Council on 1 November 2022 and feedback from the registrars has been shared in the past on previous Council calls. The Council received a briefing on the report from ICANN Compliance and the Council briefly considered potential next steps. One suggestion may be to task a Councilor member to review the report from Contractual Compliance in detail and determine if any of the issues raised warrant further work at present. That analysis will help inform the Council overall and allow the Council to formally record its determination as appropriate.
Here, the Council will consider appropriate next steps.
5.1 – Introduction of topic (Council leadership)
5.2 – Council discussion
5.3 – Next steps
Item 6: COUNCIL DISCUSSION - Debrief From Council-Specific SubPro Operational Design Assessment (ODA) Webinar and Q&A (35 Minutes)
On 12 September 2021 the ICANN Board directed<https://www.icann.org/resources/board-material/resolutions-2021-09-12-en#1.a> the ICANN President and CEO to organize the resources required to begin work on the Operational Design Phase (ODP) for the GNSO’s New gTLD Subsequent Procedures Final Report<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-report-newgtld-subsequent-procedures-pdp-02feb21-en.pdf> and the Affirmations, Recommendations, and Implementation Guidance contained in that report. On 20 December 2021, ICANN org announced<https://www.icann.org/en/announcements/details/icann-launches-new-gtld-subsequent-procedures-operational-design-phase-20-12-2021-en> that the SubPro ODP had formally launched, starting at the beginning of January 2022. The ODP Team has shared numerous updates to the community and sent several sets of assumptions/questions to the GNSO Council via the Council’s liaison to the ODP.
ICANN org is expected to publish the SubPro Operational Design Assessment (ODA) on 12 December. In advance of publication of the ODA, the Council will receive a briefing during a webinar on 7 December. While it is unlikely that there is adequate time for Councilors to have reviewed the ODA in detail, there may be initial impressions from council-specific webinar. The ICANN org staff that supported the SubPro Operational Design Phase (ODP) will be available to answer questions and engage in dialogue.
Here, the Council will hold a debrief from the council-specific SubPro ODA webinar and engage with ICANN org staff that supported the ODP/ODA.
6.1 – Introduction of topic (Council leadership)
6.2 – Council discussion
6.3 – Next steps
Item 7: ANY OTHER BUSINESS (15 minutes)
7.1 - Vacant Council Liaison positions (TPR)
7.2 - Standing Committee on ICANN Budget & Operations (SCBO) new approach - any objections?
7.3 - Any suggested Additional Budget Requests (ABRs)?
7.4 - Update on RPMs IRT timeline.
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))
See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.
Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)
See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf
References for Coordinated Universal Time of 21:00 UTC
Local time between November and March in the NORTHERN hemisphere
California, USA (PST) UTC-8  13:00
San José, Costa Rica (CST) UTC-6  15:00
New York/Washington DC, USA (EST) UTC-5  16:00
Buenos Aires, Argentina (ART) UTC-3  18:00
Rio de Janeiro, Brazil (BRT) UTC-3  18:00
London, United Kingdom (GMT) UTC+0  21:00
Kinshasa, Democratic Republic of Congo (WAT) UTC+1  22:00
Paris, France (CET) UTC+1  22:00
Moscow, Russia (MSK) UTC+3  (Friday) 00:00
Singapore (SGT) UTC+8  (Friday) 05:00
Melbourne, Australia (AEDT) UTC+11 (Friday) 08:00
DST starts on Sunday 26 March 2023, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 12 March 2023 for the U.S.
DST ends on Sunday 29 October 2023 for EU countries, and on Sunday 05 November 2023 for the US.
For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/y4fkdfc3.

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