[council] GNSO Council & SC/G Chairs call: PDP Improvements & Next Steps Standing Committee on SCBO

[Marika Konings]

Sent on behalf of Sebastien Ducos
****************

Dear All,


Based on the survey results<https://community.icann.org/download/attachments/206144128/PDP%20Improvements%20-%20Survey%20Report%20-%2016%20September%202022.pdf?version=1&modificationDate=1663427586000&api=v2> and the subsequent discussion during the ICANN75 session, the Council leadership team is recommending moving forward with the following PDP Improvements as outlined in the table below. Please note that the proposed next steps represent an incremental step – once this step has been implemented, there will be another opportunity for the GNSO community to consider how to proceed.


For the upcoming meeting, Council leadership suggests focusing on those next steps that Council or SG/C Chairs do not support so we can focus on those during the meeting and start moving forward with items that do not raise any concerns. As such, please flag in advance of the meeting which items you would like to discuss further.


As a reminder, the meeting is scheduled for Wednesday 25 October at 19.00 UTC. The first half of the meeting will be dedicated to the PDP Improvements discussion, the second half will focus on the next steps ​​concerning the Standing Committee on ICANN Budget and Operations (SCBO).


On behalf of Council leadership,


Sebastien


Improvement


Next Step


Who is responsible for next step


#1 - Enable a process during the PDP to share relevant information and analysis on potential impacts to existing policies, to support consideration by PDP working groups (define this process as part of the GDS liaison role)


Council to review Guidelines for GDS Liaisons to PDPs and determine whether anything further is needed to consider this improvement complete


GNSO Council


#2 - The Council should consider sharing with the ICANN Board when certain items are expected to move from Council to Board to facilitate advance planning by the ICANN Board


Derive from the project list and ADR items expected to be delivered to the ICANN Board in the coming year.


In combination with sharing its SPS report, the Council communicates to the Board which items are expected to be forwarded to the ICANN Board for its consideration during that year to allow the ICANN Board to anticipate as part of its planning when it may need to consider GNSO policy recommendations.


GNSO Staff Support Team

GNSO Council


#3 - Following adoption of a PDP Final Report by the GNSO Council, schedule a

meeting with the ICANN Board to allow the GNSO Council, with the assistance of the PDP Chair(s), to present the Final Report and recommendations to the ICANN Board and allow for Q & A.


An invitation has been sent to the ICANN Board to provide a briefing on the IGO Curative Rights EPDP recommendations. Proposed presentation / slides are to be shared in advance of the meeting with the Board to ensure that it is a neutral representation of the results and does not interfere with independent review.


Following meeting, debrief with Council & GNSO appointed Board members to determine if this was helpful and/or whether it should be continued





Council & GNSO Appointed Board members


#4 - Add to the charter template a general or

specific provision / question regarding consideration of impact on existing

consensus policies


Staff support team to create for Council review proposed addition for charter template that would highlight the expectation that a PDP WG is to consider the impact of its recommendation on existing

consensus policies.


Review proposed addition (note, the template can always be modified as needed to ensure that it is fit for purpose,

including calling out specific existing policies that should be factored in)


GNSO Staff Support Team


GNSO Council


#5 - Include in the Final Report template a section to address any direct or indirect implications for existing policies, to support full consideration by the PDP working groups and the GNSO Council. This may include

implementation guidance where appropriate.


Staff support team to include in the Final Report template a section to address any direct or indirect implications for existing

Policies. Inclusion of this section by a PDP Team will be linked to any charter requirement in this regard.


Review proposed addition to Final Report template


Staff Support Team


GNSO Council


#6 - Consider if/how the role of the Board liaison of a PDP can contribute to more

effective communication. This could, for example, be done by communicating clearly at the outset of a PDP the expected role of the Board liaison.


Include link to Board Liaison guidelines in charter template so that if Board liaison is included as part of the charter, the role and expectations can be considered in the context of the review of the charter


Review proposed update to charter template


GNSO Staff Support Team

GNSO Council


#7 - Update CPIF to note that as part of implementing a new policy, ICANN org and the IRT review updates to other policies and incorporate as part of the implementation plan


Requests GDS to provide an indication of possible timing & consultation of such updates to the CPIF (note, last round of

updates were made in 2018 and involved consultation with the GNSO Council / community – the communication should confirm that the expectation is that the same approach would be used).


Council Leadership


#8 - Review of Policy & Implementation Recommendations


Provide further detail on what a policy status review (PSR) would be expected to cover and confirm that a PSR does not mean that a review is initiated but it allows Council to consider whether or not a review is appropriate, and what should be considered as part of a review, if initiated.


Review PSR details and decide if/how to proceed.


GNSO Staff Support



GNSO Council


#9 – Review of the Operational Design Phase


Develop straightforward survey that can be used to solicit input from the GNSO Council liaison to the SSAD ODP as well as the small team that was tasked to review the ODP to document its findings so that these can be shared when the review takes place after the second ODP completes.


Review proposed survey.


Notify the Council Liaison to the SubPro ODP that there will be the expectation to provide input on the experience with the ODP so that he can prepare and document his findings accordingly.


GNSO Staff Support Team


GNSO Council

Council Leadership




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