[council] Feedback on Proposed Process for the Retirement of Non-Policy Recommendations

Thu Dec 7 12:03:47 UTC 2023

Thank you both
S

Susan Payne
Head of Legal Policy
Com Laude
T +44 (0) 20 7421 8250
Ext 255

Follow us on Linkedin<https://t-uk.xink.io/Tracking/Index/pRkAAGVfAADw_RQA0> and YouTube<https://t-uk.xink.io/Tracking/Index/bhkAAGVfAADw_RQA0>

From: Terri Agnew <terri.agnew at icann.org>
Sent: Monday, December 4, 2023 10:22 PM
To: Caitlin Tubergen <caitlin.tubergen at icann.org>; Susan Payne <susan.payne at comlaude.com>; DiBiase, Gregory <dibiase at amazon.com>; COUNCIL at GNSO.ICANN.ORG
Subject: Re: [council] Feedback on Proposed Process for the Retirement of Non-Policy Recommendations

Hello, we confirm this has been sent and will be posted on the GNSO correspondence<https://gnso.icann.org/en/council/correspondence/2023> page shortly.

Thank you.

Kind regards,

Terri

From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> on behalf of Caitlin Tubergen via council <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Reply-To: Caitlin Tubergen <caitlin.tubergen at icann.org<mailto:caitlin.tubergen at icann.org>>
Date: Monday, December 4, 2023 at 4:00 PM
To: Susan Payne <susan.payne at comlaude.com<mailto:susan.payne at comlaude.com>>, "DiBiase, Gregory" <dibiase at amazon.com<mailto:dibiase at amazon.com>>, "COUNCIL at GNSO.ICANN.ORG<mailto:COUNCIL at GNSO.ICANN.ORG>" <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Subject: Re: [council] Feedback on Proposed Process for the Retirement of Non-Policy Recommendations

Thank you, Susan.

Having seen no comments on this draft, Support Staff will send this letter to Giovanni and Alice on behalf of the Council.

Thank you for taking the lead on this!

Kind regards,

Caitlin

From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> on behalf of Susan Payne via council <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Reply-To: Susan Payne <susan.payne at comlaude.com<mailto:susan.payne at comlaude.com>>
Date: Friday, November 24, 2023 at 11:01 AM
To: "DiBiase, Gregory" <dibiase at amazon.com<mailto:dibiase at amazon.com>>, "COUNCIL at GNSO.ICANN.ORG<mailto:COUNCIL at GNSO.ICANN.ORG>" <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Subject: Re: [council] Feedback on Proposed Process for the Retirement of Non-Policy Recommendations

Thanks Greg.  Please find attached a short draft letter based on my previous comments.  I am not sure who is responsible for the proposal, so have assumed this should be addressed to Giovanni Seppia – hopefully our secretariat colleagues can correct this as needed.

All – your input on this proposed feedback would be most welcome.

Susan Payne
Head of Legal Policy
Com Laude
T +44 (0) 20 7421 8250
Ext 255

Follow us on Linkedin [t-uk.xink.io]<https://urldefense.com/v3/__https:/t-uk.xink.io/Tracking/Index/pRkAAGVfAADw_RQA0__;!!PtGJab4!7EpznhkBwKXJ3tV7aMgAl6lmf30Oka9SRzD8_fvZFciRCxNRNfPYs0Jp_zl2EUZ48Y8Y8izThQjsV9IS7XWc6QbYkEqHPLw$> and YouTube [t-uk.xink.io]<https://urldefense.com/v3/__https:/t-uk.xink.io/Tracking/Index/bhkAAGVfAADw_RQA0__;!!PtGJab4!7EpznhkBwKXJ3tV7aMgAl6lmf30Oka9SRzD8_fvZFciRCxNRNfPYs0Jp_zl2EUZ48Y8Y8izThQjsV9IS7XWc6QbYF_caqZE$>

From: DiBiase, Gregory <dibiase at amazon.com<mailto:dibiase at amazon.com>>
Sent: Tuesday, November 21, 2023 10:34 PM
To: Susan Payne <susan.payne at comlaude.com<mailto:susan.payne at comlaude.com>>; COUNCIL at GNSO.ICANN.ORG<mailto:COUNCIL at GNSO.ICANN.ORG>
Subject: RE: [council] Feedback on Proposed Process for the Retirement of Non-Policy Recommendations

Thanks for this Susan.  Noting the 30 November deadline for input (and the US holiday beginning this Thursday), the turnaround for drafting something that could obtain support from Council seems very tight. We have not heard from other volunteers to draft anything on this point. If you’re willing to draft something more formal quickly (of if there are any other interested volunteers 😊), maybe we can consider as a Council.  Otherwise it may be more efficient to raise with your constituency. Thoughts?

Thanks,
Greg

From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> On Behalf Of Susan Payne via council
Sent: Tuesday, November 21, 2023 10:18 AM
To: council at gnso.icann.org<mailto:council at gnso.icann.org>
Subject: [EXTERNAL] [council] Feedback on Proposed Process for the Retirement of Non-Policy Recommendations

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe.

Hi all
Although overall I appreciate the need for, and am very supportive of the proposed process for retiring non-policy recommendations, I do have some reservations as to the timing of when the community is brought into this.  Step 1 is staff led, involving the assessment against a set of criteria, including a “Lack of broad community support as implementation work progresses”.  Step 2 then involves the preparation of an Issues Paper, which goes to the relevant Board Committee/Caucus.  That Board Committee/Caucus can decide either to maintain the recommendation, or to proceed with the retirement process.  It is only after this point that community input seems to be envisaged.  This seems to pose a risk that the Board Committee/Caucus might be making its decision on whether or not to proceed based on incomplete information, i.e. without the perspective of the community.  I appreciate that this isn’t a final decision, but earlier community input on the Issues Paper might be beneficial.

Susan Payne
Head of Legal Policy
Com Laude
T +44 (0) 20 7421 8250
Ext 255

Follow us on Linkedin [t-uk.xink.io]<https://urldefense.com/v3/__https:/t-uk.xink.io/Tracking/Index/pRkAAGVfAADw_RQA0__;!!PtGJab4!7EpznhkBwKXJ3tV7aMgAl6lmf30Oka9SRzD8_fvZFciRCxNRNfPYs0Jp_zl2EUZ48Y8Y8izThQjsV9IS7XWc6QbYkEqHPLw$> and YouTube [t-uk.xink.io]<https://urldefense.com/v3/__https:/t-uk.xink.io/Tracking/Index/bhkAAGVfAADw_RQA0__;!!PtGJab4!7EpznhkBwKXJ3tV7aMgAl6lmf30Oka9SRzD8_fvZFciRCxNRNfPYs0Jp_zl2EUZ48Y8Y8izThQjsV9IS7XWc6QbYF_caqZE$>

From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> On Behalf Of Julie Hedlund via council
Sent: Friday, November 3, 2023 8:43 PM
To: council at gnso.icann.org<mailto:council at gnso.icann.org>
Subject: [council] Action Item re: Proposed Process for the Retirement of Non-Policy Recommendations

Dear Councilors,

Per the Action Item below for topic Item 5: COUNCIL DISCUSSION - Optional Topics for Potential Council Response:

As discussed during the Council meeting<https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agenda+2023-10-25+-+Part+1> on 25 October, Councilors are reminded to review the Proposed Process<https://mm.icann.org/pipermail/council/attachments/20231003/12d244b4/DraftProcesstoRetireRecommendations-25Sept20234-0001.pdf> for the Retirement of Non-Policy Recommendations and determine whether input on the proposed process is needed. The deadline for input is 30 November 2023.

Please respond to this message on the GNSO Council list at your earliest convenience if you think the GNSO Council should provide input on the process.

Kind regards,
Julie
Julie Hedlund
Policy Director

From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> on behalf of Terri Agnew via council <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Reply-To: Terri Agnew <terri.agnew at icann.org<mailto:terri.agnew at icann.org>>
Date: Friday, November 3, 2023 at 12:34 PM
To: "council at gnso.icann.org<mailto:council at gnso.icann.org>" <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Cc: "gnso-secs at icann.org<mailto:gnso-secs at icann.org>" <gnso-secs at icann.org<mailto:gnso-secs at icann.org>>
Subject: [council] Action Items - GNSO Council meeting 25 October 2023

Dear Councilors,

Please find the action items, as stated during the meeting, below arising from the GNSO Council meeting held on Wednesday, 25 October 2023 and Thurday, 26 October 2023. Please refer to the Action Item page<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> for updates on item completion progress.

Please take note of the action items coming out of the Council meeting and the proposed timing for delivering on these actions.
Please refer to this page for the recent status updates on the Action items.

Please note that actions for all councilors are highlighted below.

Part 1:
Item 3: Consent Agenda (5 minutes)

Confirmation of Appointment of Ashley Heineman as GNSO-appointed Co-Chair of the IANA Naming Function Review Team
Action Items: On behalf of the GNSO Council, the GNSO Secretariat accepts Ashley Heineman’s appointment as the Co-Chair of the IANA Function Review Team and thanks her for her willingness to serve.

Item 5: COUNCIL DISCUSSION - Optional Topics for Potential Council Response (30 minutes)

Action Items:

  1.  GNSO Council comment on the proposed Pilot Holistic Review Revised Draft Terms of Reference: GNSO Councilors to indicate whether they wish to volunteer for a small team to develop a comment.  Volunteers during the meeting: Osvaldo Novoa, Bruna Martins Dos Santos, Mark Datysgeld.
  2.  GNSO Council comment on the Proposed Process for the Retirement of Non-Policy Recommendations: GNSO Councilors to review the proposed process and indicate on the list whether there is in interest in providing comments.

Item 7: COUNCIL DISCUSSION - Diacritics Issue in Latin Script (20 minutes)
Action Items: Mark Datysgeld to draft for GNSO Council review a request for staff to produce a study to inform the GNSO Council on the issue of diacritics in Latin Script and in particular as it relates to .québec.

Item 8: ANY OTHER BUSINESS (30 minutes)
8.2 – Update - Open Contracted Party House DNS Abuse Calls (Greg DiBiase)
Action Items: GNSO Councilors to identify their points of contact for their SGs/Cs/ACs and provide them to Greg DiBiase.

26 October 2023 GNSO Council Wrap Up

Item 1. November GNSO Council Meeting Planning

  *   Vote on Fundamental Bylaws (IANA) amendment
  *   Confirmation of GNSO Representative to EC Admin
  *   IDNs EPDP Phase 1 Final Report briefing
  *   Based on update on Data Processing Agreement (DPA) negotiations - Next Steps?
  *   Based on update on Registration Data Accuracy efforts - Next Steps?
  *   Consider whether discussion/response is needed for Xavier’s response on Grant Program
  *   Consider whether further work is needed after ICANN org outreach to European Network Information Security Agency (ENISA)
  *   SPS Planning
Action Items: Staff to draft the November GNSO Council meeting agenda for Council leadership review.

Item 2. Rotation of GNSO Council liaisons
Action Items: Staff on behalf of Council leadership to send a reminder that the GNSO Council confirmed the following new liaisons at the Wrap-Up Session and thanks them for volunteering: Manju Chen for EPDP - Internationalized Domain Names, Susan Payne for IRT: Rights Protection Mechanisms in All gTLDs, and Thomas Rickert for IRT: Registration Data Policy Implementation - Phase 1.

Item 3. GAC Communiqué Review - GNSO Council input
Action Items: Interested GNSO Councilors to join Jeff Neuman, GNSO Liaison to the GAC, in drafting the response to the GAC Communiqué.

Item 6. GNSO Representative to the Empowered Community
Action Items: GNSO Council to confirm Tomslin Samme-Nlar as the GNSO Representative to the Empowered Community.

Item 7. ANY OTHER BUSINESS
Item 7.1. External Threats to the Multistakeholder Model
Action Items:  GNSO Council Leadership to consider the offer from the ccNSO of an informational session during the SPS on Global Digital Compact and WSIS +20 Review.

Item 7.2. GNSO Council Small Teams
Action Items: Staff to circulate the link to the wiki page with a brief overview.

Item 7.3. ICANN Grant Program – CCWG Final Recommendation #7 regarding amendment of the ByLaws
Action Items: Greg DiBiase to alert the Board that there are concerns from the GNSO Council with respect to potential Board action. The Board will seek to address concerns raised by the GNSO at the meeting during its AGM on 26 October.

Thank you.

Kind regards,

Terri
Policy Team Supporting the GNSO

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