[council] [gnso-chairs] PLEASE READ - ICANN76 Stakeholders/Board sessions

Sat Feb 18 05:22:28 UTC 2023

Since I have been been banging the drum about Council-Board interaction, I think I should step up for this team.

Lead us to greatness, Paul.
---
Mark W. Datysgeld
Director at Governance Primer
ICANN GNSO Councilor
________________________________
From: Paul McGrady via council <council at gnso.icann.org>
Sent: Friday, February 17, 2023 18:37
To: Steve Chan; Sebastien at registry.godaddy; COUNCIL at GNSO.ICANN.ORG; GNSO-Chairs; gnso-secs at icann.org
Subject: Re: [council] [gnso-chairs] PLEASE READ - ICANN76 Stakeholders/Board sessions

> Thanks Steve!  The document looks great.  I’ll await the final greenlight from Seb that the bespoke small team is the final plan and then the resulting flood of volunteers.  Once we are at that point, I hope Staff will send around a Doodle to help us get our kickoff meeting scheduled. 
>  
> Best,
> Paul
>  
>  
>  
> From: Steve Chan <steve.chan at icann.org> 
> Sent: Friday, February 17, 2023 1:14 PM
> To: Sebastien at registry.godaddy; Paul McGrady <paul at elstermcgrady.com>; COUNCIL at GNSO.ICANN.ORG; GNSO-Chairs <gnso-chairs at icann.org>; gnso-secs at icann.org
> Subject: Re: [gnso-chairs] PLEASE READ - ICANN76 Stakeholders/Board sessions
>  
> Dear Councilors,
>  
> Please find a Google doc created for this exercise. Permissions are currently set to allow for comments, but once we know who will be taking part in the effort besides Paul, we will provide Editor rights: https://docs.google.com/document/d/1igtbNSUBMc3cIFlR7-zTyg5epNwfm7ImkxaP_K-8Uw8/edit?usp=sharing
>  
> Note that in the Google document, we have also included the potential questions to the ICANN Board as by shared by Sebastien. We are assuming that similar planning will be needed once the topics are agreed to by the Council.
>  
> It sounds like the Councilors will organize themselves, but if you need any assistance from support staff, just let us know.
>  
> Best,
> Steve
>  
>  
> From: Gnso-chairs <gnso-chairs-bounces at icann.org> on behalf of Sebastien--- via Gnso-chairs <gnso-chairs at icann.org>
> Reply-To: "Sebastien at registry.godaddy" <Sebastien at registry.godaddy>
> Date: Friday, February 17, 2023 at 1:48 AM
> To: Paul McGrady <paul at elstermcgrady.com>, "COUNCIL at GNSO.ICANN.ORG" <council at gnso.icann.org>, GNSO-Chairs <gnso-chairs at icann.org>, "gnso-secs at icann.org" <gnso-secs at icann.org>
> Subject: Re: [gnso-chairs] PLEASE READ - ICANN76 Stakeholders/Board sessions
>  
> Hi Paul,
>  
> Thank you for raising your hand for this, it is much appreciated.
>  
> I think that in the past we would have taken this to the mailing list, but I must admit it is not my favorite medium: I tend to get quickly lost in the sub-threads (I am probably showing my age).
>  
> The current thinking should lead us to a small team setup, but given the short timelines I wouldn’t want to waste any of it haggling over how to form it.
>  
> Could I suggest that:
> We initiate immediately a bespoke small team headed by Paul McGrady + eventually a single co-lead from the other house should anyone volunteer.
> Membership to open to all Councillors. Should any Councillor need external input, he/she can seek it but remains the small team sole member.
> Staff to create a bespoke Google Doc with the Board’s questions.
> The small team takes it from there with the aim of gathering our thoughts by March 3rd.
>  
> Council colleagues: Thoughts? Comments?
>  
> Kindly,
>  
>  
> Sebastien Ducos
> GoDaddy Registry | Senior Client Services Manager
> +33612284445
> France & Australia
> sebastien at registry.godaddy
>  
>  
> From: Paul McGrady <paul at elstermcgrady.com>
> Date: Thursday, 16 February 2023 at 4:32 pm
> To: Sebastien Ducos <Sebastien at registry.godaddy>, COUNCIL at GNSO.ICANN.ORG <council at gnso.icann.org>, GNSO-Chairs <gnso-chairs at icann.org>, gnso-secs at icann.org <gnso-secs at icann.org>
> Subject: RE: PLEASE READ - ICANN76 Stakeholders/Board sessions
> You don't often get email from paul at elstermcgrady.com. Learn why this is important [aka.ms]
> Caution: This email is from an external sender. Please do not click links or open attachments unless you recognize the sender and know the content is safe. Forward suspicious emails to isitbad at .
>
>  
>
> Thanks Seb!  I think our questions to the Board proposed below look great and touch on important concerns.
>  
> As for Tripti’s question, what will be our mechanism to respond?  Should we (1) start a shared document that folks can contribute to, (2) do we want to run a short-lived small team to develop a draft for the broader Council to review (I’m happy to lead that effort if you like), (3) do we send ideas to the mailing list and have staff compile them and then we all edit the compilation, (4) something else? 
>  
> Also, we need to have milestone deadlines so that we aren’t scrambling and doing this on airplanes to Cancun.  Thanks!
>  
> Best,
> Paul
>  
>  
> From: council <council-bounces at gnso.icann.org> On Behalf Of Sebastien--- via council
> Sent: Thursday, February 16, 2023 9:01 AM
> To: COUNCIL at GNSO.ICANN.ORG; GNSO-Chairs <gnso-chairs at icann.org>; gnso-secs at icann.org
> Subject: Re: [council] PLEASE READ - ICANN76 Stakeholders/Board sessions
>  
> Dear Council Colleagues,
>  
> A short note to correct my previous email:
> While the Board would like us to prepare our response to their question ahead of our meeting, the March 1st deadline if for us to submit our questions to them.
>  
> Here are some questions already floated:
> Ensuring Board and ICANN org input to PDP processes
> How do we minimize the need for an ODP and minimize its impact when it is needed? 
> What further information or details should the GNSO integrate into a PDP Final Report to ensure it delivers Board-ready recommendations?
> Getting to the next round of new gTLDs
> What in the Boards view would be required of the GNSO Council and Community to secure a Next Round Launch Date by the 2023 AGM?
> WHOIS Disclosure System
> The Council’s recommendations were delivered 3 months ago which corresponds to ICANN Org’s ramp up requirement; has the development been initiated? What assistance can the Council and its small team offer to ensure initial timelines are met?
>  
> Kindly,
>  
>  
> Sebastien Ducos
> GoDaddy Registry | Senior Client Services Manager
> +33612284445
> France & Australia
> sebastien at registry.godaddy
>  
>  
> From: council <council-bounces at gnso.icann.org> on behalf of Sebastien--- via council <council at gnso.icann.org>
> Date: Thursday, 16 February 2023 at 2:00 pm
> To: COUNCIL at GNSO.ICANN.ORG <council at gnso.icann.org>, GNSO-Chairs <gnso-chairs at icann.org>, gnso-secs at icann.org <gnso-secs at icann.org>
> Subject: [council] FW: PLEASE READ - ICANN76 Stakeholders/Board sessions
> Caution: This email is from an external sender. Please do not click links or open attachments unless you recognize the sender and know the content is safe. Forward suspicious emails to isitbad at .
>
>  
>
> Dear Council Colleagues,
>  
> Please find below a letter from Tripti Sinha on behalf of the Board regarding our session in Cancun.
>  
> In particular the Board would like for us to respond to the following by March 1st:
>  
> The final SupPro report assigns resolution of many, potentially complex issues to the Implementation Review Team (IRT).  IRTs can - and sometimes have - become bottlenecks, for example, in connection with efforts to relitigate policy outcomes or where there are gaps in the policy being implemented.  What concrete steps can the board, org, or community (or all 3 collectively) take to improve the IRT process?  Please be as concrete as possible.
>  
> Please note that as per our discussion with Becky today, I also expect we will receive a list of clarifying questions on the SubPro Recommendations themselves.
>  
> Kindly,
>  
>  
> Sebastien Ducos
> GoDaddy Registry | Senior Client Services Manager
> +33612284445
> France & Australia
> sebastien at registry.godaddy
>  
>  
> From: Gnso-chairs <gnso-chairs-bounces at icann.org> on behalf of Vinciane Koenigsfeld via Gnso-chairs <gnso-chairs at icann.org>
> Date: Tuesday, 14 February 2023 at 7:23 pm
> To: gnso-chairs at icann.org <gnso-chairs at icann.org>
> Cc: becky.burr at board.icann.org <becky.burr at board.icann.org>, matthew.shears at board.icann.org <matthew.shears at board.icann.org>
> Subject: [gnso-chairs] PLEASE READ - ICANN76 Stakeholders/Board sessions
> Caution: This email is from an external sender. Please do not click links or open attachments unless you recognize the sender and know the content is safe. Forward suspicious emails to isitbad at .
>
>  
>
> Sent on behalf of Tripti Sinha, Chair, ICANN Board of Directors
>  
>  
> Dear Generic Names Supporting Organization Council Leaders,
>  
> *Please reply no later than Wednesday 1 March 2023*
>  
> The Board and I very much look forward to welcoming and meeting with you during ICANN76 in Cancún, between 11-16 March. It is with great pleasure and excitement that we are finally going to Mexicó, after having had to cancel the in-person component of both ICANN67 and ICANN70. We are grateful to our friends and stakeholders in Latin America for their patience and understanding in the process, and delighted to say ¡ Cancún aquí vamos! (Cancún, here we are!).
>  
> The last three years have certainly proven eventful for all of us, but in unison with ICANN organization, we are more determined than ever to work closely with you to make 2023 and the many years after that, productive and successful.
>  
> This time in particular, the Board proposes a slight change in the approach to our bilateral sessions. We understood that there was an appetite for questions more tailored to each stakeholder group’s needs. Therefore, we will not be sending the same question from the Board to all of you. Having said this, to maintain our commitment to transparency, all of the questions the Board to sends to each group will be published in the Community Digest. 
> The second improvement that we are putting in place starting at ICANN76, is to provide you with a summary of what we heard from you during these bilateral sessions. This summary will be in two forms:
>
> 1.       A blog highlighting key take aways from ICANN76 (and every ICANN meeting after that)
>
> 2.      Summaries of bilateral sessions will be included in the Policy Outcomes Report we publish after each ICANN meeting
>
>  
>
> These are only initial steps, and we will continue to discuss with you ways improve the way we interact moving forward. In the meantime, please find herewith the questions we would like to ask your Group ahead of our joint session in Cancún:  
>  
> The final SupPro report assigns resolution of many, potentially complex issues to the Implementation Review Team (IRT).  IRTs can - and sometimes have - become bottlenecks, for example, in connection with efforts to relitigate policy outcomes or where there are gaps in the policy being implemented.  What concrete steps can the board, org, or community (or all 3 collectively) take to improve the IRT process?  Please be as concrete as possible.
>  
> We look forward to hearing your thoughts on this soon.
>  
> We would be grateful if you could send to Board Operations (board-ops-team at icann.org)  the questions you would like the Board to address during our face-to-face meetings. Given the finite time available for these meetings, please list your questions in order of priority. We would also appreciate getting your questions no later than Wednesday 1 March, 2023.
>  
> We thank you in advance for your time on this matter.
>  
> Best regards,
>  
> Tripti Sinha
> Chair, ICANN Board of Directors
>  
>  
>  
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