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<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
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<p class="MsoNormal"><span lang="EN-US">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please find below high-level notes from yesterday’s meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Marika and Emily<o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal" style="border:none;padding:0cm"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Modifying gTLD Consensus Policies call with ICANN Org, GNSO Council and SG/C Chairs<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="color:black">4 May 2022 at 13:00 UTC</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="font-size:12.0pt;color:black">Introductory remarks</span><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0cm;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l2 level1 lfo1">
<span lang="EN-US" style="font-size:12.0pt">Philippe noted that this discussion is part on of several related threads of work, which have been captured in a PDP improvements
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf">
<span style="color:#0563C1">discussion paper</span></a><span class="apple-converted-space"> </span>developed by policy support staff with Council leadership. The paper tries to categorize items that are high-impact and low effort as well as items that require
more work or planning, and tries to capture specific suggestions from the Modifying Consensus Policies paper and from other sources.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l2 level1 lfo1">
<span lang="EN-US" style="font-size:12.0pt">Theresa shared that the<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf"><span style="color:#0563C1">Modifying
gTLD Consensus Policies</span></a><span class="apple-converted-space"> </span></span><span lang="EN-US" style="font-size:12.0pt">paper was developed by her team in the spirit of contributing to the conversation about how to improve and evolve our work. </span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="font-size:12.0pt;color:black">Group discussion</span><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0cm;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l4 level1 lfo2">
<span lang="EN-US" style="font-size:12.0pt">Some support was expressed for the items on pages 10-14 of the Modifying Consensus Policy paper, noting that these items seem like improvements that are relatively straightforward and do not require the addition of
heavy process elements.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l4 level1 lfo2">
<span lang="EN-US" style="font-size:12.0pt">With respect to modifying consensus policies, the group discussed that there might be a range of issues that could come up and it is not always easy to anticipate and develop processes to anticipate the types of issues
that need to be addressed. At the same time, as more policy development takes place and the number of policies increases, it is likely that there will be more cases of policy recommendations having an impact on existing consensus policy.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
<ul style="margin-top:0cm;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
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<span lang="EN-US" style="font-size:12.0pt;color:black">ICANN org staff emphasized that while each case is different, when a new policy impacts existing policy, it is important to understand the roles involved and what is the proper place to have a discussion.
</span><span lang="EN-US" style="font-size:12.0pt">This does not necessarily mean that processes need to be complex and burdensome. The goal is clarity.<span class="apple-converted-space"> </span>It was also suggested that in those cases where there is an impact
on existing consensus policies, it might be possible to distinguish between those updates that would not significantly impact contractual requirements of Contracted Parties, vs. those that would. Different approaches might need to apply depending on the impact
of the changes that would need to be applied.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<span lang="EN-US" style="font-size:12.0pt">Some participants in the conversation expressed concern that additional process could create additional burden on the GNSO community, slow down the progression of work, and create unnecessary barriers.<span class="apple-converted-space"> </span>Similarly,
some noted that this should not be a way to circumvent the Policy Development Process as that is how new and/or changes to existing Consensus Policies should be developed / confirmed.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l0 level1 lfo4">
<span lang="EN-US" style="font-size:12.0pt">There was general agreement that the evolving role of GDS liaisons to PDPs is a positive step, and that this may enable early identification of issues before the PDP concludes. Further evolution of this role could
help to reduce the need to address issues related to modifying consensus policies, but will not eliminate the need altogether. Some also viewed early engagement by the Board as a positive step, because it helps to ensure that the Board has a clearer sense
of the community’s work and expectations with respect to the recommendations.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l0 level1 lfo4">
<span lang="EN-US" style="font-size:12.0pt">It was noted that it is important for the Board to know clearly if there is an intention by a PDP to change a policy.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l0 level1 lfo4">
<span lang="EN-US" style="font-size:12.0pt">Additional support was expressed for the items on pages 10-14 of the Modifying Consensus Policy paper.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<span lang="EN-US" style="font-size:12.0pt;color:black">Next Steps</span><span style="color:black"><o:p></o:p></span></p>
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<span lang="EN-US" style="font-size:12.0pt">The next Council meeting is on 19 May during which the Council will consider the PDP Improvements<span class="apple-converted-space"> </span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf"><span style="color:#0563C1">discussion
paper</span></a><span class="apple-converted-space"> </span>and proposed approach for tracking and coordinating on the different threads of conversation. If there is support for moving forward, Council will work to identify who is responsible and next steps.
This is a continuous process for improvement and the door is not closed for additional input.<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l3 level1 lfo5">
<span lang="EN-US" style="font-size:12.0pt">Org may build on the<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf"><span style="color:#0563C1">Modifying
gTLD Consensus Policies</span></a></span><span class="apple-converted-space"><span lang="EN-US" style="font-size:12.0pt"> </span></span><span lang="EN-US" style="font-size:12.0pt">paper<span class="apple-converted-space"> </span></span><span lang="EN-US" style="font-size:12.0pt;color:black">and
today’s discussion by putting forward additional suggestions for improvement for Council and community consideration.<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l3 level1 lfo5">
<span lang="EN-US" style="font-size:12.0pt">An additional follow-up call may be appropriate with<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt">ICANN Org, GNSO Council and SG/C Chairs</span><span class="apple-converted-space"><span lang="EN-US" style="font-size:12.0pt"> </span></span><span lang="EN-US" style="font-size:12.0pt">following
the Council discussion.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Emily Barabas</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Policy Development Support Senior Manager</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Phone: +31 (0)6 84507976</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><a href="http://www.icann.org/" title="http://www.icann.org/"><span style="color:#0563C1">www.icann.org</span></a></span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
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