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<p class="MsoNormal">Thanks Emily. The notes are great.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">One thing that I do not believe was captured in these notes, however, was a point raised by Becky Burr which was that if there is a recommendation in a PDP and that recommendation supplements, changes or reverses an existing policy, then
the PDP Working Group should indicate in its final report that it is specifically intending to supplement, change or reverse the impacted policy. Therefore, it will be clear to the Board that the new PDP did consider the impact of the new recommendations
on existing policies and that it specifically intended the impact on the existing policy.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I believe that was a recommendation that was supported by those participating in the discussion. Perhaps that was covered in your notes on expanding the role of the Liaisons, but I think it is a point that is worth calling out on its own.<br>
<br>
Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><br>
Jeff <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in"><img width="178" height="81" style="width:1.8518in;height:.8425in" id="Picture_x0020_2" src="cid:image001.png@01D86061.4D4E4920"></span><o:p></o:p></p>
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<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif;color:#06175F">Jeffrey J. Neuman</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif;color:black">Founder & CEO</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif;color:#06175F">JJN Solutions, LLC</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif;color:black">p: +1.202.549.5079</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif;color:black">E:
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><a href="mailto:jeff@jjnsolutions.com"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1155CC">jeff@jjnsolutions.com</span></a><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif;color:black"><a href="http://jjnsolutions.com">http://jjnsolutions.com</a></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> council <council-bounces@gnso.icann.org> <b>On Behalf Of
</b>Emily Barabas via council<br>
<b>Sent:</b> Thursday, May 5, 2022 5:06 AM<br>
<b>To:</b> council@gnso.icann.org<br>
<b>Subject:</b> [council] Notes - Modifying gTLD Consensus Policies call with ICANN Org, GNSO Council and SG/C Chairs - 4 May 2022 at 13:00 UTC<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please find below high-level notes from yesterday’s meeting.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Marika and Emily<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Modifying gTLD Consensus Policies call with ICANN Org, GNSO Council and SG/C Chairs<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">4 May 2022 at 13:00 UTC</span><span style="color:black"><o:p></o:p></span></p>
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<span style="color:black"> <o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black">Introductory remarks</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-size:12.0pt">Philippe noted that this discussion is part on of several related threads of work, which have been captured in a PDP improvements
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf">
discussion paper</a><span class="apple-converted-space"> </span>developed by policy support staff with Council leadership. The paper tries to categorize items that are high-impact and low effort as well as items that require more work or planning, and tries
to capture specific suggestions from the Modifying Consensus Policies paper and from other sources.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo1">
<span style="font-size:12.0pt">Theresa shared that the<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf">Modifying
gTLD Consensus Policies</a><span class="apple-converted-space"> </span></span><span style="font-size:12.0pt">paper was developed by her team in the spirit of contributing to the conversation about how to improve and evolve our work. </span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<span style="color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black">Group discussion</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-size:12.0pt">Some support was expressed for the items on pages 10-14 of the Modifying Consensus Policy paper, noting that these items seem like improvements that are relatively straightforward and do not require the addition of heavy process
elements.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo2">
<span style="font-size:12.0pt">With respect to modifying consensus policies, the group discussed that there might be a range of issues that could come up and it is not always easy to anticipate and develop processes to anticipate the types of issues that need
to be addressed. At the same time, as more policy development takes place and the number of policies increases, it is likely that there will be more cases of policy recommendations having an impact on existing consensus policy.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<span style="font-size:12.0pt">ICANN org staff emphasized that while each case is different, when a new policy impacts existing policy, it is important to understand the roles involved and what is the proper place to have a discussion. This does not necessarily
mean that processes need to be complex and burdensome. The goal is clarity.<span class="apple-converted-space"> </span>It was also suggested that in those cases where there is an impact on existing consensus policies, it might be possible to distinguish between
those updates that would not significantly impact contractual requirements of Contracted Parties, vs. those that would. Different approaches might need to apply depending on the impact of the changes that would need to be applied.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<span style="font-size:12.0pt">Some participants in the conversation expressed concern that additional process could create additional burden on the GNSO community, slow down the progression of work, and create unnecessary barriers.<span class="apple-converted-space"> </span>Similarly,
some noted that this should not be a way to circumvent the Policy Development Process as that is how new and/or changes to existing Consensus Policies should be developed / confirmed.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt">There was general agreement that the evolving role of GDS liaisons to PDPs is a positive step, and that this may enable early identification of issues before the PDP concludes. Further evolution of this role could help to reduce
the need to address issues related to modifying consensus policies, but will not eliminate the need altogether. Some also viewed early engagement by the Board as a positive step, because it helps to ensure that the Board has a clearer sense of the community’s
work and expectations with respect to the recommendations.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt">It was noted that it is important for the Board to know clearly if there is an intention by a PDP to change a policy.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt">Additional support was expressed for the items on pages 10-14 of the Modifying Consensus Policy paper.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<span style="color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black">Next Steps</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-size:12.0pt">The next Council meeting is on 19 May during which the Council will consider the PDP Improvements<span class="apple-converted-space"> </span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf">discussion
paper</a><span class="apple-converted-space"> </span>and proposed approach for tracking and coordinating on the different threads of conversation. If there is support for moving forward, Council will work to identify who is responsible and next steps. This
is a continuous process for improvement and the door is not closed for additional input.<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo5">
<span style="font-size:12.0pt">Org may build on the<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf" title="https://gnso.icann.org/sites/default/files/file/field-file-attach/modifying-gtld-consensus-policies-executive-summary-22oct21-en.pdf">Modifying
gTLD Consensus Policies</a></span><span class="apple-converted-space"><span style="font-size:12.0pt"> </span></span><span style="font-size:12.0pt">paper<span class="apple-converted-space"> </span>and today’s discussion by putting forward additional suggestions
for improvement for Council and community consideration.<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo5">
<span style="font-size:12.0pt">An additional follow-up call may be appropriate with<span class="apple-converted-space"> </span></span><span style="font-size:12.0pt">ICANN Org, GNSO Council and SG/C Chairs</span><span class="apple-converted-space"><span style="font-size:12.0pt"> </span></span><span style="font-size:12.0pt">following
the Council discussion.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Emily Barabas</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Policy Development Support Senior Manager</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
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