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<p class="MsoNormal">Thanks Anne, good reminder for all councilors to flag for their respective constituencies.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Greg<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Anne ICANN <anneicanngnso@gmail.com> <br>
<b>Sent:</b> Thursday, February 8, 2024 10:45 AM<br>
<b>To:</b> DiBiase, Gregory <dibiase@amazon.com><br>
<b>Cc:</b> COUNCIL@GNSO.ICANN.ORG<br>
<b>Subject:</b> RE: [EXTERNAL] [council] FW: ICANN79 Stakeholders/Board sessions<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p><strong><span style="font-family:"Calibri",sans-serif;color:black;background:#FFFF99">CAUTION</span></strong><span style="color:black;background:#FFFF99">: This email originated from outside of the organization. Do not click links or open attachments unless
you can confirm the sender and know the content is safe.</span><o:p></o:p></p>
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<p class="MsoNormal">Thanks Greg. We also note that certain sections of the next round Applicant Guidebook have now been sent out for public comment and that the draft Applicant Support Handbook will be published for comment this coming Monday. The second
Sub Pro IRT session in San Juan, which will take place on March 4, is currently stated for review of items that are out for public comment. In this regard, please encourage your Stakeholder Groups and Constituencies to meet the deadlines specified. It's
important to stay on track in order to meet the current timeline/schedule for getting to the next round. The deadline is March 19.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><a href="https://www.icann.org/en/public-comment/proceeding/proposed-language-for-draft-sections-of-the-next-round-applicant-guidebook-01-02-2024">https://www.icann.org/en/public-comment/proceeding/proposed-language-for-draft-sections-of-the-next-round-applicant-guidebook-01-02-2024</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">As far as I know, there have been no objections by IRT members to the current sections now out for public comment. However, the IRT appreciates your careful consideration of the proposed language.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thank you,<o:p></o:p></p>
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<p class="MsoNormal">Anne<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Anne Aikman-Scalese<o:p></o:p></p>
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<p class="MsoNormal">GNSO Councilor <o:p></o:p></p>
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<p class="MsoNormal">NomCom Non-Voting 2022-2024<o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:anneicanngnso@gmail.com" target="_blank">anneicanngnso@gmail.com</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Wed, Feb 7, 2024 at 9:46 AM DiBiase, Gregory via council <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Dear Councilors,
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Please see the email below regarding Board sessions at ICANN 79. The first three topics are for the Board's listening sessions during prep week (and don’t require Council action).
The fourth topic, regarding NIS2, is suggested as a topic for the Board/Council meeting. We suspect different SGs may have diverging views on this topic. We’ve added this as a discussion item on February’s Council meeting along with the following other potential
topics:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<li class="m1889273644350088872msolistparagraph" style="mso-list:l0 level1 lfo1">
Ensuring policy recommendations are “Board ready” (following on from our discussions at the SPS)<o:p></o:p></li><li class="m1889273644350088872msolistparagraph" style="mso-list:l0 level1 lfo1">
Follow up on our <a href="https://gnso.icann.org/sites/default/files/policy/2024/correspondence/dibiase-to-sinha-09jan24-en.pdf" target="_blank">
letter</a> re: : Board Resolutions 2023.10.26.11 and 2023.10.26.12<o:p></o:p></li><li class="m1889273644350088872msolistparagraph" style="mso-list:l0 level1 lfo1">
Outstanding items related to pending subpro recommendations<o:p></o:p></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">And any other topics Councilors would like to propose.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thanks,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Greg<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b> Vinciane Koenigsfeld <<a href="mailto:vinciane.koenigsfeld@icann.org" target="_blank">vinciane.koenigsfeld@icann.org</a>>
<br>
<b>Sent:</b> Monday, February 5, 2024 11:25 AM<br>
<b>To:</b> <a href="mailto:gnso-chairs@icann.org" target="_blank">gnso-chairs@icann.org</a>; DiBiase, Gregory <<a href="mailto:dibiase@amazon.com" target="_blank">dibiase@amazon.com</a>>;
<a href="mailto:nacho@amadoz.cat" target="_blank">nacho@amadoz.cat</a>; <a href="mailto:mesumbeslin@gmail.com" target="_blank">
mesumbeslin@gmail.com</a><br>
<b>Cc:</b> Board Ops Team <<a href="mailto:board-ops-team@icann.org" target="_blank">board-ops-team@icann.org</a>>; Steve Chan <<a href="mailto:steve.chan@icann.org" target="_blank">steve.chan@icann.org</a>><br>
<b>Subject:</b> [EXTERNAL] ICANN79 Stakeholders/Board sessions<o:p></o:p></p>
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<p><strong><span style="font-family:"Calibri",sans-serif;color:black;background:#FFFF99">CAUTION</span></strong><span style="color:black;background:#FFFF99">: This email originated from outside of the organization. Do not click links or open attachments unless
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i><span lang="SR-LATN-RS" style="font-size:14.0pt;color:black">Sent on behalf of Tripti Sinha, Chair, ICANN Board of Directors</span></i><o:p></o:p></p>
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<span lang="EN-GB" style="font-size:14.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-right:3.5in;margin-bottom:12.0pt">
<span lang="EN-GB" style="font-size:14.0pt;color:black">Dear<span class="m1889273644350088872m564452503745514928apple-converted-space"> </span></span><span style="font-size:14.0pt;color:#333333;background:white">Generic Names Supporting Organization Council<span class="m1889273644350088872apple-converted-space"> </span></span><span lang="EN-GB" style="font-size:14.0pt;color:black">Leaders,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-right:3.5in;margin-bottom:12.0pt">
<b><span lang="SR-LATN-RS" style="font-size:14.0pt;color:black;background:yellow">*Please reply no later than Wednesday 21 February 2024*</span></b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-size:14.0pt;color:black">The Board and I are very much looking forward to meeting with you All, in Puerto Rico, for
</span><span style="font-size:14.0pt;color:#1D1C1D">ICANN7</span><span style="font-size:14.0pt;color:black">9 (02-07 March).
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-size:14.0pt;color:black">It will be our first meeting of 2024, another important and exciting year for ICANN as we continue to work together on multiple fronts: the first phase of applications to the ICANN Grant Program to be opened in the
forthcoming weeks, the </span><span style="font-size:14.0pt;color:#333333;background:#FEFEFE">new five-year
</span><span style="font-size:14.0pt;color:black">Strategic Plan currently being drafted and of course the Next Round of new gTLDs, to name a few.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-size:14.0pt;color:black">As announced last year, <span style="background:white">
w</span></span><span style="font-size:14.0pt;color:#1D1C1D;background:white">e</span><span style="font-size:14.0pt;color:black;background:white"> have also continued working on enhancing our partnership with the community.
</span><span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">For the upcoming ICANN Public Meeting (ICANN79),</span></span><span class="m1889273644350088872m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">the
Board is planning to hold an open engagement session, which we hope will be another opportunity for interested community members to engage directly with the Board on specific topics.
<b>This session will be part of ICANN79 Prep week and will be held on Wednesday 21 February at 16:30 UTC.</b></span></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p1" style="margin:0in"><span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">This 60-minute engagement session will include three breakout rooms hosted by different
Board members, each covering a different topic. Following a brief welcome plenary, community members will be asked to join one of the three breakout rooms for a 40-minute discussion with the Board hosts for that topic. Attendees will be able to move freely
between the three breakout rooms. The session will conclude with all attendees coming together to hear each Board host’s summary of the discussions in their respective breakout rooms.</span></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p1" style="margin:0in;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m1889273644350088872m564452503745514928s1"><b><span style="font-size:14.0pt;color:black"> </span></b></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p1" style="margin:0in"><span class="m1889273644350088872m564452503745514928s1"><b><span style="font-size:14.0pt;color:black">Topic 1: FY26-30 Strategic Planning</span></b></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p1" style="margin:0in;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">•</span></span><span class="m1889273644350088872m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">Led
by Maarten Botterman and Chris Buckridge</span></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p1" style="margin:0in;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">•</span></span><span class="m1889273644350088872m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">Format
of the engagement: discussion and soliciting input</span></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p1" style="margin:0in;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">•</span></span><span class="m1889273644350088872m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">Description:
In this breakout room, the Board hosts will seek input from attendees on how the input from the community – including through the various environmental scans, strategic trend outlook sessions and other consultations – can form the basis of the strategic objectives
and goals for the next Five-Year Strategic Plan, and what metrics should be included as part of the Plan.</span></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p2" style="margin:0in;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;min-height:24px;text-align:start;word-spacing:0px">
<span class="m1889273644350088872m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><o:p></o:p></p>
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<span class="m1889273644350088872m564452503745514928s1"><b><span style="font-size:14.0pt;color:black">Topic 2:</span></b></span><span style="font-size:14.0pt;color:black">
<b>The Board’s Role & Responsibilities when Board-Adopted Policies Do Not Address the Problems They Were Developed to Solve</b></span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:14.0pt;color:black">• Led by Becky Burr and Alan Barrett</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:14.0pt;color:black">• Format of the engagement: discussion and input</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:14.0pt;color:black">• Description: In this breakout room, the Board hosts will invite community feedback on how to handle situations where it becomes
clear that community-developed gTLD policies adopted by the Board are superseded by subsequent events or are otherwise not able to, or can no longer, resolve the problems they were designed to address. There is currently no Bylaw or process for such a circumstance,
other than the Board requesting that the community initiate another full policy development process. As the Board continues to engage with the GNSO on this topic, the community is invited to brainstorm possible solutions. </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:14.0pt">Topic 3: Environmental Sustainability at ICANN</span></b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:14.0pt">• Led by Sally Costerton and León Sanchez</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:14.0pt">• Format of the engagement: discussion and soliciting input</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:14.0pt">• Description: In this breakout room, the Board hosts will solicit community input on how to best advance ICANN’s environmental sustainability
efforts, in line with FY24 CEO Goal 8. Drawing on the expertise of the community will help shape the dialogue for more sustainable planning for ICANN meetings and operations.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span class="m1889273644350088872m564452503745514928s1"><span style="font-size:14.0pt;color:black">The Board is very much looking forward to this new engagement opportunity and
hopes that you will participate actively.</span></span><o:p></o:p></p>
<p class="m1889273644350088872m564452503745514928p2" style="margin:0in"><span style="font-size:14.0pt;color:black">It is to be noted that there will be technical limitations to the use of breakout rooms such as: no translation or transcription services available.
Yet the ICANN Staff will support this engagement session and take notes. If this experiment is successful, we could replicate it moving forward. </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-right:1.5in;mso-margin-bottom-alt:auto">
<span style="font-size:14.0pt;color:black">Meanwhile though, it is important that we continue listening to your specific needs</span><span style="font-size:14.0pt"> during our bilateral sessions<span style="color:black"> and
</span>we are also <span style="color:black">therefore </span>keeping to the practice of asking a<span style="color:black"> question to</span>
<u><span style="color:black">your</span></u><span class="m1889273644350088872m564452503745514928m-7039300716273874471m8337541825043586765apple-converted-space"><span style="color:black"> </span></span><span style="color:black">Group ahead of our joint session
in </span>Puerto Rico<span style="color:black">: </span></span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:14.0pt">NIS2: We understand that some parts of the GNSO believe that the recent adoption of NIS2 in the European Union requires ICANN to modify or develop
new policies. The Board has not identified any current ICANN policy that is inconsistent with NIS2 compliance. The Board does understand that the ICANN community could decide to develop NIS2-adjacent policies consistent with ICANN's mission and remit, for
example regarding accuracy or publication of legal entity registration information. We recognize, however, that there is no assurance that either the European Commission or EU member states enforcing NIS2 would conclude that adherence to ICANN-developed consensus
policy constitutes compliance with NIS2 itself. We would be interested in having a thoughtful discussion - reflecting views on both sides of this issue - on one or both of these points. </span></b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:14.0pt;color:black">We look forward to hearing your thoughts on this soon.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:14.0pt;color:black">We would be grateful if you could send to Board Operations (</span><a href="mailto:board-ops-team@icann.org" target="_blank" title="mailto:board-ops-team@icann.org"><span lang="EN-GB" style="font-size:14.0pt;color:#954F72">board-ops-team@icann.org</span></a><span lang="EN-GB" style="font-size:14.0pt;color:black">)
the questions you would like the Board to address during our face-to-face meetings. Given the finite time available for these meetings, please list your questions in order of priority.<span class="m1889273644350088872m564452503745514928m-7039300716273874471m8337541825043586765apple-converted-space"> </span></span><span style="font-size:14.0pt;color:black">We
would also appreciate getting your questions no later than <b><u><span style="background:yellow">Wednesday 21 February, 2024</span></u></b><span style="background:yellow">.</span></span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-size:14.0pt;color:#1D1C1D">Looking forward to engaging discussions
</span><span style="font-size:14.0pt;color:black">during Prep Week and ICANN79</span><span style="font-size:14.0pt;color:#1D1C1D">!</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:14.0pt;color:black">Best regards,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:14.0pt;color:black">Tripti Sinha</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span lang="EN-GB" style="font-size:14.0pt;color:black">Chair, ICANN Board of Directors</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-right:.5in;mso-margin-bottom-alt:auto;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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