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<p style="margin:0in"><span style="color:black">Dear Councilors,</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">We are following up on our discussion regarding the Expired Domain Deletion Policy (EDDP) and the Expired Registration Recovery Policy (ERRP).</span> We are deciding whether to request a Policy Status Report reviewing
these policies. When we looked at this issue last year, ICANN Compliance noted some registrant confusion around existing ERRP/EDDP policy and domain renewal generally (see their report
<a href="https://mm.icann.org/pipermail/council/2022-November/026164.html">here</a>). In response, Council requested information on what education materials re: ERRP/EDDP policy currently exist (see portion of original Council request below). During the last
Council meeting, Brian Gutterman from ICANN org responded to this request from Council by outlining the current resources available to registrants regarding the ERPP/EDDP (see attached).<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">Council must now decide if it should request a Policy Status Report on the ERRP/EDDP. As referenced above, we have the following existing inputs to guide us:<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo1;vertical-align:baseline">
<span style="font-size:7.0pt;color:black"> </span><span style="color:black">Registrars, who were asked to flag substantial issues with the policies that would warrant a near team request for policy status report and did not note any issues</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo1;vertical-align:baseline">
<span style="font-size:7.0pt;color:black"> </span><span style="color:black">ICANN Compliance, who provided a</span><a href="https://mm.icann.org/pipermail/council/2022-November/026164.html"><span style="color:black;text-decoration:none"> write-up</span></a><span style="color:#0070C0">,
</span><span style="color:black">noting confusion with key terms in the policy and persistent registrant confusion with the auto-renew grace period and aftermarket activities, et.al.</span><o:p></o:p></li><li style="margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo1;vertical-align:baseline">
<span style="color:black">ICANN org Registrant Program, provided a catalog of the available educational resources on domain name expiration and renewal</span> (Brian’s update at Council)<o:p></o:p></li></ol>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">Plus any other inputs your SOs/ACs are aware of and would like to bring to Council’s attention.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">Potential options are:<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="color:black">Yes, after reviewing the materials, the Council would like to request a Policy Status Report.</span><o:p></o:p></li><li style="margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="color:black">A Policy Status Report is not yet warranted. The Council believes further policy work on this is needed, but now is not the time due to current workload and prioritization of other more pressing work. We would like to revisit this
decision in 2 years.</span><o:p></o:p></li><li style="margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="color:black">No, the Council is not requesting a Policy Status Report at this time, as the policy seems to have been implemented as intended. The Council commits to reconsider this decision in 5 years. If ICANN org or a group within the ICANN community
believe imminent work on these policies is necessary, they are welcome to address the GNSO Council, and we will reconsider this decision at that time.</span><o:p></o:p></li></ol>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">Please review this material with your SOs/ACs and we will revisit this topic at the April GNSO meeting.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">Original request from Council re: educational materials:<o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="color:black">“<i>In recognition of the reported ongoing registrant confusion, however, the Council notes that additional guidance for registrants may be appropriate. […] [T]he Council would like to request
further information from ICANN org on what expiration-related educational materials are currently published and whether additional information can be provided (whether as registrant educational material referenced in Section 4.3 or elsewhere on ICANN’s website).
Receipt of this information will be helpful to the Council in determining if updates to these materials or additional material in other forms could be helpful to combat the ongoing registrant confusion.”</i></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Greg<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Caitlin Tubergen <<a href="mailto:caitlin.tubergen@icann.org">caitlin.tubergen@icann.org</a>><br>
<b>Date: </b>Wednesday, February 14, 2024 at 3:36 PM<br>
<b>To: </b>"<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>" <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>><br>
<b>Cc: </b>Brian Gutterman <<a href="mailto:brian.gutterman@icann.org">brian.gutterman@icann.org</a>><br>
<b>Subject: </b>Re: [council] Summary of domain name renewal and expiration educational resources (Feb Council Agenda Item 6)<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">Dear Councilors,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please find an updated attachment. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Apologies for the additional email. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Caitlin<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">council <<a href="mailto:council-bounces@gnso.icann.org">council-bounces@gnso.icann.org</a>> on behalf of Caitlin Tubergen via council
<<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>><br>
<b>Reply-To: </b>Caitlin Tubergen <<a href="mailto:caitlin.tubergen@icann.org">caitlin.tubergen@icann.org</a>><br>
<b>Date: </b>Wednesday, February 14, 2024 at 10:07 AM<br>
<b>To: </b>"<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>" <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>><br>
<b>Cc: </b>Brian Gutterman <<a href="mailto:brian.gutterman@icann.org">brian.gutterman@icann.org</a>><br>
<b>Subject: </b>[council] Summary of domain name renewal and expiration educational resources (Feb Council Agenda Item 6)<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">Dear Councilors,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Further to Agenda Item 6 for Thursday’s Council meeting, Next Steps for Consideration of Expired Domain Deletion Policy (“EDDP”) and Expired Registration Recovery Policy (“ERRP”), please find a summary of the current educational materials
on domain name renewal and expiration attached. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Brian Gutterman from ICANN org will be providing an overview of the materials during the Council meeting on Thursday.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Caitlin<o:p></o:p></p>
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