<div dir="ltr">Hi Anne,<br><br>I had intended for my proposed third bullet to deal with an Assignment Form when it first goes to the small team, hence early confirmation by the small team would assist to avoid any disagreements on it down the line. I had also assumed that the Assignment Form would have had Council approval or confirmation before hand although that's silent in the current draft.<br><br>If you want to incorporate your point, then I'd suggest amending the first bullet such that the 3 bullets read as,<div><ul><li>
All small teams <font color="#ff0000"><strike>will usually be</strike><b> are generally governed</b></font> by an Assignment Form<b> <font color="#9900ff">approved by Council</font></b>, which<strike>
essentially</strike><font color="#ff0000"><b> transparently outlines the small team’s remit and effectively</b></font> operates as a
“charter” for the small team’s activities. The Assignment Form <font color="#ff0000"><strike>must </strike><b>will</b></font> include the assignment (i.e., scope of work), expected timing, and anticipated deliverables. If there is no Assignment Form, the small team should still identify and be governed by these elements.</li><li>The Assignment Form <font color="#ff0000"><b>will, where relevant</b>, <strike>should also</strike></font> include background information, supporting documentation, and <b><font color="#ff0000">the</font></b> anticipated next steps. See an example of an assignment form here:<br><a href="https://community.icann.org/pages/viewpage.action?pageId=228786793#Headings--1347456360">https://community.icann.org/pages/viewpage.action?pageId=228786793#Headings--1347456360</a>.<br></li><li></li><li><font color="#0000ff"><b>The Assignment Form, where relevant, must be confirmed early on in the duration of the small team by the small team that it governs. Where relevant, any changes thereafter contemplated to the Assignment Form must be considered and agreed to by the full Council. </b></font><br></li></ul><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><br><font color="#000000">Kind regards,</font><br><font color="#000000">Justine</font><br><b><br></b></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, 18 Mar 2024 at 22:46, Anne ICANN <<a href="mailto:anneicanngnso@gmail.com">anneicanngnso@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Thanks Justine. I support your change. Wondering whether there should be a "by Council" after the word "confirmed"?</div><div><br></div><div>Anne</div><div><br></div><div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div>Anne Aikman-Scalese</div>GNSO Councilor<div>NomCom Non-Voting 2022-2024</div><div><a href="mailto:anneicanngnso@gmail.com" target="_blank">anneicanngnso@gmail.com</a></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Mar 14, 2024 at 10:11 PM Justine Chew via council <<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">All, with regards to 9.2 - Updated Small Team Guidelines, I would like to suggest that we add a third bullet under 'Scope, Timeline, and expected Outputs' as follows:<br><ul><li>The Assignment Form, where relevant, must be confirmed early on in the duration of the small team by the small team that it governs. Where relevant, any changes thereafter contemplated to the Assignment Form must be considered and agreed to by the full Council. <br clear="all"></li></ul><br>( I would have attempted to add this in redline but the relevant document was shared in pdf format and not by way of googledoc )<br><br>Kind regards,<br>Justine</div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, 14 Mar 2024 at 04:38, Terri Agnew via council <<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div>
<div lang="EN-US">
<div>
<p class="MsoNormal"><span style="color:rgb(39,39,39)">Dear Councilors,</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:rgb(39,39,39)"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="font-variant-caps:normal;text-align:start;word-spacing:0px">
<span lang="EN-GB">P<span style="color:black">lease find the action items,<span> </span><u>as stated during the meeting</u>, below arising from the GNSO Council<span> </span>meeting held on<span> </span></span><span>Wednesday,
06 March 2024 and the GNSO Council Wrap-up held on Thursday, 07 March 2024.</span><span style="color:black"> Please refer to the<span> </span></span></span><a href="https://community.icann.org/display/gnsocouncilmeetings/Action+Items" title="https://community.icann.org/display/gnsocouncilmeetings/Action+Items" target="_blank"><span lang="EN-GB">Action
Item page</span></a><span><span lang="EN-GB" style="color:black"> </span></span><span lang="EN-GB" style="color:black">for updates on item completion progress.<span> </span></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:black"> <u></u><u></u></span></p>
<p class="MsoNormal" style="font-variant-caps:normal;text-align:start;word-spacing:0px">
<span lang="EN-GB" style="color:black">P</span><span style="color:black">lease take note of the action items coming out of the Council meeting and the proposed timing for delivering on these actions. <u></u><u></u></span></p>
<p class="MsoNormal" style="font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:black">Please refer to this page for the recent status updates on the Action items.</span><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span style="color:black">Please note that actions for all councilors are<span> </span></span><span style="color:white;background:rgb(127,127,0)">highlighted</span><span><span style="color:black"> </span></span><span style="color:black">below.</span><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">GNSO Council meeting on 06 March 2024<u></u><u></u></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Item 3: Consent Agenda
</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Motion to Adopt the Communications Small Team Final Report</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: On behalf of the GNSO Council, the GNSO Secretariat notifies the Communications Small Team that the GNSO Council accepts the
recommendations as outlined in the Final Report, requests that the leadership of the small team works with Council leadership on developing the respective communications as foreseen under recommendations 6.2.1 and 6.2.2, and thanks the small team for its efforts
as well as the ICANN org communications function for their contributions. </span>
</b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Item 4: COUNCIL DISCUSSION - Reaction to Program Management Tools Discussion
</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items:</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:black;margin-top:8pt;margin-bottom:0in;background:white;vertical-align:baseline">
<b><span style="font-size:11pt;font-family:Calibri,sans-serif">Outcome: <span style="background:yellow">
GNSO Council</span> agreed to review the Program Management Tools at least twice a year. Staff to ensure that the second review of the year takes place at the AGM.<u></u><u></u></span></b></li><li style="color:black;margin-top:0in;margin-bottom:0in;background:white;vertical-align:baseline">
<b><span style="font-size:11pt;font-family:Calibri,sans-serif">Leadership and staff to provide a summary by 08 April of the outcomes and action items from the discussion at the ICANN79 GNSO Council working session.<u></u><u></u></span></b></li></ol>
<p style="margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Item 5: COUNCIL DISCUSSION - Council Engagement with PDP Working Group Chairs (15 minutes)</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: GNSO Support Staff to organize a pre-ICANN80 dedicated GNSO Council webinar, similar to pre-ICANN79 webinar, where
<span style="background:yellow">Councilors</span> are invited to engage directly with PDP WG Chairs. Note: as discussed during the Council meeting, Councilors have other avenues to engage with PDP WG Chairs if the need arises, including
through the appointed Council liaisons to the WGs. </span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Item 7: COUNCIL DISCUSSION - Response to Update from ICANN org Implementation Update and interaction with ICANN Board (25 minutes) </span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: IGOs/INGOs: GNSO Council leadership to continue to ask ICANN org for a timeline until it is delivered.</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Item 8: Selection and Timeline of Next GNSO Liaison to the Governmental Advisory Committee (10 minutes)</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items:
<span style="background:yellow">GNSO Councilors</span> to review the GAC Liaison role at:
</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black"><a href="https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing" target="_blank"><b><span style="color:rgb(17,85,204)">https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing</span></b></a><b>
and be prepared to finalize it at the Council meeting on 18 April 2024.</b></span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Item 9: ANY OTHER BUSINESS
</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">9.2 - Updated Small Team Guidelines</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items<span style="background:yellow">: GNSO Councilors</span> to review the updated Small Team Guidelines document
at: </span></b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black"><a href="https://gnso.icann.org/sites/default/files/policy/2024/draft/updated-small-team-guidelines-06mar24-en.pdf" target="_blank"><b><span style="color:rgb(17,85,204)">https://gnso.icann.org/sites/default/files/policy/2024/draft/updated-small-team-guidelines-06mar24-en.pdf</span></b></a><b>
and consider for adoption on the Consent Agenda at the meeting on 18 April 2024. GNSO Support Staff to send a reminder to review and make edits by Monday, 25 March.</b></span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">9.4 - Aspirational Statement</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items:
<span style="background:yellow">GNSO Councilors</span> to review the draft Aspirational Statement at:
</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black"><a href="https://gnso.icann.org/sites/default/files/policy/2024/draft/draft-aspirational-statement-06mar24-en.pdf" target="_blank"><b><span style="color:rgb(17,85,204)">https://gnso.icann.org/sites/default/files/policy/2024/draft/draft-aspirational-statement-06mar24-en.pdf</span></b></a><b>
and provide any suggestions for edits in the document by Monday, 25 March for discussion on the list. GNSO Support Staff to send a reminder to the list.</b></span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<div style="border-width:medium medium 3pt;border-style:none none dotted;border-color:currentcolor currentcolor windowtext;padding:0in 0in 1pt;background:white">
<p style="margin:0in;background:white;border:medium;padding:0in"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">GNSO Council Wrap-up on Thursday, 07 March 2024<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">1. GNSO review of the GAC Communique - identify volunteers to support Jeff.</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: Volunteers – Manju Chen, Susan Payne, Paul McGrady, Damon Ashcraft, Desiree Milosevic, and Jen Chung.</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">2. PPSAI next steps - determination if anything further is needed beyond “wait and see.”</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: </span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:black;margin-top:8pt;margin-bottom:0in;background:white;vertical-align:baseline">
<b><span style="font-size:11pt;font-family:Calibri,sans-serif">Volunteers for IRT Liaison – Paul McGrady, Stephanie Perrin.<u></u><u></u></span></b></li></ol>
<p style="margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Options:</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li style="color:black;margin-top:8pt;margin-bottom:0in;background:white;vertical-align:baseline">
<b><span style="font-size:11pt;font-family:Calibri,sans-serif">Greg DiBiase, Paul McGrady and Stephanie Perrin to meet with GDS staff who support the PPSAI IRT and report back to the full Council during the April meeting.<u></u><u></u></span></b></li></ol>
<p style="margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">3. CCWG-AP next steps</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:8pt;margin-bottom:0in;background:white;vertical-align:baseline">
<span style="font-size:11pt;font-family:Calibri,sans-serif">Rec 7 amendment - how to approach.<u></u><u></u></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;background:white;vertical-align:baseline">
<span style="font-size:11pt;font-family:Calibri,sans-serif">Bylaws public comment - determination if Council comment is needed.<u></u><u></u></span></li></ul>
<p style="margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: </span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Rec 7 Amendment:
<span style="background:yellow">GNSO Councilors</span> to volunteer to convene a small team to see if there is a unified Council position.</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Bylaws public comment: GNSO Councils to determine by consulting with their SGs and Cs if the Council should comment.</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">4. GAC concerns about the SOI - next steps for the Council, if any</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: Jeff Neuman to draft a letter on the SOI to the GAC pointing to the relevant section of the CCOICI’s report.</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">5. Review of the GNSO liaison to the GAC position – Workback timeline to assign a new representative by Kigali. </span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: GNSO Councilors to review the guidelines at:
</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black"><a href="https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing" target="_blank"><b><span style="color:rgb(17,85,204);background:rgb(248,248,248)">https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing</span></b></a><b><span style="background:rgb(248,248,248)">
</span>and provide comments, if any, on the list by 21 March 2024. Staff to prepare the SSC for the selection process, but timing is dependent on whether there are changes to the guidelines.</b></span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u> <u></u></span></p>
<p style="margin:0in;background:white"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">6. ATRT4 - feedback on whether this needs to proceed per the Bylaw or it should be deferred.</span><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black">Action Items: GNSO Councilors to consult with their SGs/Cs as to whether ATRT4 should be deferred by Monday, 18 March; depending on the response
the Council leadership will draft a unified response to ICANN org by 22 March.</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal" style="background:white"><span style="color:black">Thank you.</span><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal"><span style="color:black">Kind regards,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:black"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:black">Terri<u></u><u></u></span></p>
</div>
<p class="MsoNormal"><span style="color:black;background:white">Policy Team Supporting the GNSO</span><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
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