[CPWG] EPDP Update - Week of 29 October

Wed Nov 7 14:10:10 UTC 2018

Dear All,

Kindly find herewith the update of week 29 October

Hadia

From: ICANN Policy Staff [mailto:policy-staff at icann.org]
Sent: Tuesday, November 06, 2018 10:15 PM
To: Hadia Abdelsalam Mokhtar EL miniawi
Subject: Read the EPDP Update - Week of 29 October

[http://r20.rs6.net/on.jsp?ca=a4696896-200d-4302-934e-a82c4be703e5&a=1122025845763&c=ef164730-e1f2-11e8-974e-d4ae527b77f8&ch=ef1b9e60-e1f2-11e8-974e-d4ae527b77f8]

[http://files.constantcontact.com/304b3fd3501/56a69255-40e1-45ae-92f9-4e332fccd960.png]

EPDP on the Temporary Specification for
gTLD Registration Data
Update for Week of 29 October 2018

[http://files.constantcontact.com/304b3fd3501/bb70d337-f273-4102-bcd0-89b2b1a30cd6.png]

WHAT HAPPENED THIS WEEK?

Overview

As a recap, The EPDP Team met four times during ICANN63, and pursuant to the EPDP Team’s draft work plan<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7OQ2d3QO59X1ngHYsi_V6q-egqJNRgYTbER205pCYwnou-2RAhCn5o5_paWH0395XSj1uxaeSBI6AmHhWW9-LGLodqCIjBju2Sn6LoHqCsWhHwzJuAF8c5c-nr_R26m4UOcBYa3BmGkUYbPQEwaDZOFwMZX2hPGj6_-l4Kissh1yr_o7y4Cl-kelAvAy0JpuYsmiHxDGMDoVtQHB4YPecJPenxKWnff90SRg4Tj-UL6WA=&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>, the primary goal of the meetings was to finalize the EPDP Team’s recommendations for its Initial Report. In working through its charter questions<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7O7jL0kRJmITdZSx7P8sZozET6dmtkeeDEQyiDVrVly8NbMQHqC0hj9G5IkniOTYDFILHrt_7uVNeFblDaIJ648k6TSUNp-G9GL13oe8_AI2QWHap7enSKSZXUUCSlHM_w81mMP-uVXpw=&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>, the EPDP Team continued to discuss purposes for processing registration data, related processing activities, lawful bases of processing activities, et.al. The EPDP Team also presented during a High Interest Topic Session<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7OlFBt3ZwszJ5yvcVgudWrJ9Fr-SDUQo3Awxzp7-iv29YeCL11ATXA5eromT8I_rHjsqOTXfvVXPjyV_UAxmlF1hY8YEF1ym9BOzAzyBkB7Y0dkvTy_-N9tBRNYgUDSCBQyGdG94XtKzXngGi2lMZWqEWNAxh3SULdIoUZwNUj3fOMLoik_IQUbrX0CIEtz5JPNxm8-CG7-y3_q2SDUItKTeBRzQOEP9PE&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>, during which representatives from the EPDP Team presented an overview of the EPDP Team’s composition, scope, progress, working methodology, and expected next steps in relation to the publication of its Initial Report. The EPDP Team will be publishing its Initial Report shortly and following the publication, the EPDP Team will welcome the community’s submission of public comments.

[http://files.constantcontact.com/304b3fd3501/0fd873dd-efe0-44c9-885b-2f2bb11a2d5a.jpg]

The Team continued working through the data elements workbooks<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKT1bE4tPOsl3hEKq-AkCObnb3CDaxlcMWv383UL7yeUmbnHAmT30_9i0w3KZU9Cwb1mS1O6nX-Geonamw5NhjcTqXuxjeryrrjCixwEFYcJagnZ7zlspOyxe9gnv8lv5ua15Jnw4yNA_Q3kGJsE2FevSr0Stii1Drng4Zgkvh6Am7&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>; this week, we focused on:
·     Purpose E (registry): Provide mechanisms for safeguarding Registered Name Holders' Registration Data in the event of a business or technical failure, or other unavailability of a Registrar or Registry Operator;
·     Purpose M: Coordinate, operationalize and facilitate policies for resolution of disputes regarding or relating to the registration of domain names (as opposed to the use of such domain names), namely, the UDRP, URS, PDDRP, RDDRP and future-developed domain name registration-related dispute procedures for which it is established that the processing of personal data is necessary; and
·     Purpose N: Enabling validation of Registered Name Holder satisfaction (fulfillment) of gTLD registration policy eligibility criteria.

The Leadership Team led the Team through the first iteration of the draft Initial Report<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7OkhLe6_GtC9Xg8jhJzyXIzG4IH4WHG71o3Eb_HWoRHoUrzPx-AgGYScUHThkGF5lfx5waZ-cClrbrMTzjx9Myg8koSVcK9EAKe5IECtrVzRJ-6ycgWyw31rrQrWq7yc7icb3fVasreFZd0desydbQRh-LJEEuvkoioUbGCw2GVdB7NacWOuMrdYUjWAzqVe6DBUQaHPt_X9OUwQdmqrTAjncye7ctIbaJvYqjIGFJe0NMs9DFQEeXaPujFO4t9CSrYq-2kfgDIt0fDpYiCV-t2SQ7RM7LcfcZn220L2gBtPF5ug8Kokl1I7qc6L4GxKij&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>. There is highlighting and color-coding within the draft report to emphasize outstanding issues.
·     Items highlighted in yellow are flags for staff to populate supporting documentation (such as completed data elements workbooks, once reviewed by the EPDP Team).
·     Items highlighted in blue reflect documents still under discussion, e.g., Small Team 1 and 2 language that is not yet finalized. Blue highlights also denote areas where ICANN Support Staff has suggested language for the Team to review. Staff-suggested language appears in brackets.
·     Items highlighted in red have not been discussed in detail, and it would be helpful if EPDP Team members volunteer to provide draft responses to red items.

Risk

The EPDP team is working toward issuing the Initial Report by 19 November based on the newly-adjusted timeline shared during ICANN63 (with a delay of 2 weeks to the previous timeline and milestone of 5 November). Leadership and support team set a tight schedule post-ICANN63 to get EPDP team members feedback and comments to finalize the Initial Report. Depending the groups comments and feedback on several outstanding items or requests to revisit previous deliberations, there is a risk of delay for finalizing the report by the deadline.

[http://files.constantcontact.com/304b3fd3501/94e4d20f-a89e-4b9e-9bbf-4bd435620877.png]

WHAT IS ON NEXT WEEK'S AGENDA?

The Leadership Team will present the review and editing methodology to the EPDP Team, and the EPDP Team will address any outstanding issues flagged within the draft Initial Report.

[http://files.constantcontact.com/304b3fd3501/e36580aa-b435-4cc6-a1ad-2d6910fc03db.png]

STATUS REPORT

RED
Serious Delay/Issues

AMBER
Manageable Delay/Issues

GREEN
No Delay/Issues

Meeting #
& Date

Topic 1

Topic 2

Planned Deliverable(s)

Status

(#1) 1-Aug

Orientation, Background, Operating Mode

‌

‌

COMPLETE

(#2) 7-Aug

Temp Sepc Triage - Part 1

‌

‌

COMPLETE

(#3) 9-Aug

Temp Sepc Triage - Part 1

‌

‌

COMPLETE

(#4) 14-Aug

Temp Sepc Triage - Part 2

‌

‌

COMPLETE

(#5) 16-Aug

Temp Sepc Triage - Part 3

‌

‌

COMPLETE

(#6) 21-Aug

Temp Sepc Triage - Part 4

‌

‌

COMPLETE

(#7) 28-Aug

Proposed Approach to Deliberations

‌

‌

COMPLETE

(#8) 28-Aug

Section 4.4 - Purposes for processing

Triage report*; Appendix D, E, G - URS, UDRP, Transfers*

‌

COMPLETE

(#9) 30-Aug

Section 4.4 - Purposes for processing

Appendix C - Data Processing Requirements - Activity & Role Chart

‌

COMPLETE

(#10) 4-Sep

Section 4.4 - Purposes for processing

Appendix C - Data Processing Requirements - Activity & Role Chart

Triage Report
submitted to the Council on 13 Sep

COMPLETE

(#11) 6-Sep

Appendix C.3 - Processor Requirements

Appendix C - Data Processing Requirements - Activity & Role Chart

‌

COMPLETE

(#12) 11-Sep

Appendix C.3 - Processor Requirements

Appendix A 2.1 & 3.0 - European Economic Area

Redline 4.4 - deliverable terminated

COMPLETE

(#13) 13-Sep

Appendix A 2.2-2.4 - Redacted data set*

Appendix A 2.1 & 3.0 - European Economic Area

Data Elements Survey to be used during F2F meeting

COMPLETE

(#14) 18-Sep

Appendix A 2.2-2.4 - Redacted data set*

Sections 5,6,7 Registry / Registrar Requirements

Redline Appendix C - deliverable terminated

COMPLETE

(#15) 20-Sep

Section 7.2 Consent

Sections 5,6,7 Registry / Registrar Requirements

Redline Appendix A 2.1, 2.2-2.4, 3.0 - deliverable terminated

COMPLETE

(--) 24-Sep

LA - Roadmap, Purposes, Data Elements for Processing

‌

‌

COMPLETE

(--) 25-Sep

LA - Roadmap, Purposes, Data Elements for Processing

‌

Short list of ICANN purposes

COMPLETE

(--) 26-Sep

LA - Roadmap, Purposes, Data Elements for Processing

‌

Data elements matrix per discussed ICANN purposes

COMPLETE

(#16) 2-Oct

Legal Basis for Purposes and related processing activities

Review Data Elements Workbook C

Next version of Workbook C

COMPLETE

(#17) 4-Oct

Review Data Elements Workbook F - Compliance

Review Data Elements Workbook N - Ry Eligibility Requirements

Next versions of Workbooks F, N

COMPLETE

(#18) 9-Oct

Review Data Elements Workbook A - Rt Rights

Review Data Elements Workbook M & N

Next versions of Workbooks A, M, N

COMPLETE

(#19) 11-Oct

Review Data Elements Workbook B - lawful disclosure

Prepare for ICANN meeting

Next versions of Workbook B

COMPLETE

(#20) 16-Oct

Prepare for ICANN meeting

‌

ICANN63 meeting materials, ICANN Purposes and lawful basis, Data Elements Workbooks

COMPLETE

(--) 20-Oct

ICANN63 Barcelona - EPDP Team

‌

Purpose A & B

COMPLETE

(--) 21-Oct

ICANN63 Barcelona - HIT

‌

‌

COMPLETE

(--) 24-Oct

ICANN63 Barcelona - EPDP Team

‌

Legal vs. Natural; Geographic Basis; Reasonable Access agreements

COMPLETE

(--) 25-Oct

ICANN63 Barcelona - EPDP Team

‌

Redaction agreement

COMPLETE

(#21) 30-Oct

Review Workbooks M & N

‌

Confirm Workbooks M & N

COMPLETE

(#22) 1-Nov

Review Workbooks E-Ry & E-Rr, Initial Report

‌

Confirm Workbooks E-Rr & E-Ry; review 1st draft Initial Report

‌

(#23) 6-Nov

Review Initial Report & Workbooks

‌

‌

‌

(#24) 8-Nov

Review Initial Report & Workbooks

‌

‌

‌

(#25) 13-Nov

Review Initial Report & Workbooks

‌

‌

‌

(#26) 15-Nov

Review Initial Report & Workbooks

‌

‌

‌

(--) 19-Nov

Publish Initial Report & Public Comment (30 days)

‌

Initial Report

‌

(--) 19-Dec

Public Comment period close on the Initial Report

‌

Public Comment period close

‌

(--) 1-Feb

Submission of Final Report to the GNSO Council

‌

Final Report

‌

(--) 15-Feb

Approval of Final Report and Recommendations by the GNSO Council

‌

‌

‌

(--) 22-Feb

Report to the Board

‌

‌

‌

(--) 23-Feb

Publish Recommendations for Public Comment (30 days)

‌

‌

‌

Optional

Public Forum Discussion

‌

‌

‌

(--) 23-Feb

Inform GAC if Recommendations affect public policy

‌

‌

‌

(--) 25-Mar

Recommendations for Public Comment close (30 days)

‌

‌

‌

(--) 15-Apr

Board Paper

‌

‌

‌

(--) 14-May

Board consideration / approval

‌

‌

‌

[http://files.constantcontact.com/304b3fd3501/a811f585-9f57-440e-a06b-8e8ab9e1bf13.png]

MULTIMEDIA

Update on EPDP Team Progress in ICANN63

The EPDP Leadership Team discussed what the team accomplished during ICANN63. Watch the video interview HERE<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7OQqg60Bo_1pjFfx0XZrHarVUesdy1Tb5GAxPitdFb2WdPVUmGYaJG08n9GF0sbyGTa_cVt-_QdGnpbpl6IVjTZw==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>

[http://files.constantcontact.com/304b3fd3501/8a689d7c-fc76-40e8-b8e7-2aa608c061c4.png]<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7OQqg60Bo_1pjFfx0XZrHarVUesdy1Tb5GAxPitdFb2WdPVUmGYaJG08n9GF0sbyGTa_cVt-_QdGnpbpl6IVjTZw==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>

Photos of the EPDP Team in ICANN63, including during working sessions and the High Interest Topic session, can be found on ICANN Flickr<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7OJU6LKvz7SjGuv-23uuCpz71HTj8DbrpRpB9RuDzicF3ChEuKuaTdSYM1qL3SCdic_AItht3E7sDE55oVECcdfFjyJfOBil4sDYmblES6Z_Q4koWo0c7IQs6NBcFxzASNTl_c3iToUA6PdimZA54gkQ==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>

[http://files.constantcontact.com/304b3fd3501/dd9c0397-65f5-4ee9-aefe-e8a9229eeb40.jpg]

[http://files.constantcontact.com/304b3fd3501/8a00e788-ae26-42bf-bc95-2a0c9f834bbe.jpg]

[http://files.constantcontact.com/304b3fd3501/09e6b505-0131-41fa-bbf4-b3160df5ceff.jpg]

[http://files.constantcontact.com/304b3fd3501/9b202037-926a-48d3-bb7f-13720a1f0746.png]

More Information

·     Workspace Wiki<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKT4IFqPqE6r74i92b0ybUUU87KBfa6msi7O26tCHbxlvoiTcEba6NQLW6sXOCwKQOFqo6x7MJVSe3N1q3IjSs8OWENe9iQFyiSw==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>
·     Charter<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKT4IFqPqE6r74TeRREsjh3Uebyw36Lr0Gv1Ht8UtDxlg3XtjAH_6Zu_8SNbpxDc7uLoqtPmvkrYonphfltZYY4tkeK1ay9hDwiA==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>
·     Timeline/Work Plan/Project Plan/Budget Fact Sheet<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKT4IFqPqE6r74aY2bJA794ny22GJ-dm3xigVKzcL_ReS-9YkYbOKdZnqVbFpF8mAVTAhTf5yx7xbAUDcQ_Fdsa0f4BFbDYZiMzQ==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>
·     GNSO Website<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKT4IFqPqE6r74ER3lXsR_7sJkHKDJmdCV5Hlhq5X_A2mNguGsVCHkOxavN_WXkgGMgFgD_r7lpEUi-i-tAwdV98zFQiADkWVPn2q6IQsO_zOWnxmvFvb2FpzoG18vpF-YQpFVW6jTqlvDJfsrLzYGQuAPXl404kG5wMUFkLqcg80z&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>

If you would like to follow this effort as an observer, please email the GNSO Secretariat<mailto:gnso-secs at icann.org>

Follow the GNSO on Twitter

[Twitter]‌ <http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKT3K7qzLp8Ax0sRnQBm7Nc0lsXgsaPJRuzK4-UsHzmuXXT0A06SKXCqTlAHRD3LoOwBEO_uXYZ2HU9zhk7TJLj2Qve1QVw48Sfg==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==>

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