[CPWG] [GTLD-WG] Fwd: Read the EPDP Update - Week of 8 October

Thu Oct 18 10:02:43 UTC 2018

Hi Sebastian and all,

The main concern with regard to the issue of differentiating between legal and natural persons  lies in this grey area where personal data of natural and of legal persons overlap, where article 4 defines personal data as any information relating to an identified natural person and while the GDPR and its relevant recitals specifically say that it does not apply to legal persons still registries and registrars might feel that they are taking risks

So mainly the registrars/registries  might be concerned to be put in a situation by which they think that they are handling data in a manner compliant with the GDPR but they turn out violating data subject rights where they could be processing personal data related to  legal persons in a non-compliant manner and as we all know uncertainty and risks are the main issues and concerns of the registries and registrars. In addition of course to what they might regard as difficult or costly to implement.

That being said some European ccTLD registries like EURid and DNS Belgium are already making the distinction between legal and natural persons and maybe an option in the system can exist to resolve the issues related to  the overlap between the natural and legal persons at sometimes.
Note: I have been attending sub teams 2 and 3 and Alan has been attending sub team 1(which deals with this issue, therefore what I have put above does not necessary relate to any or some of the group's view or opinion)

Best
Hadia

From: CPWG [mailto:cpwg-bounces at icann.org] On Behalf Of Sebastien Bachollet
Sent: Thursday, October 18, 2018 9:25 AM
To: Marita Moll
Cc: CPWG
Subject: Re: [CPWG] [GTLD-WG] Fwd: Read the EPDP Update - Week of 8 October

Thanks Marita

Interesting

Regarding the following question
h5) What are the risks associated with differentiation of

   registrant status as legal or natural persons across multiple

   jurisdictions?
Part of the answer is already in the question.

May I suggest that ALAC rep push to add after risks, advantages?

All the best
SeB

Envoyé de mon iPhone

Le 18 oct. 2018 à 09:07, Marita Moll <mmoll at ca.inter.net<mailto:mmoll at ca.inter.net>> a écrit :
Forwarding from the NCUC list. More info on EPDP meetings. I am not sure why such updates aren't coming through At-large lists.

Marita

Begin forwarded message:

*From: *ICANN Policy Staff <policy-staff at icann.org<mailto:policy-staff at icann.org> <mailto:policy-staff at icann.org>>
*Subject: **Read the EPDP Update - Week of 8 October*
*Date: *16 October 2018 at 22:02:21 GMT+2
*To: *farell at benin2point0.org<mailto:farell at benin2point0.org> <mailto:farell at benin2point0.org>
*Reply-To: *policy-staff at icann.org<mailto:policy-staff at icann.org> <mailto:policy-staff at icann.org>

EPDP on the Temporary Specification for
gTLD Registration Data
Update for Week of 8 October 2018

WHAT HAPPENED THIS WEEK?

Overview

 * The Team continued working through thedata elements workbooks
   <http://r20.rs6.net/tn.jsp?f=0017fmDtgLzrOhw-qOnvSMiIT587krsbjdaUrx10NOAy5v8PSCfPZpoLfDJ11Lj64yevKRUzSMAYrh2Ha6PooO6zYvB6C9M_Fuz5vmwzdc2AM_hB7HlnelPOTiklWtMDkd8TfSJXSr7vaSqwpn6YnNfswjOXWmWRRRQjjQUTmxKYQJbkUE2-s2SfNMbYV2OkF4vLbUA-7fi_XT_QBtaq2YIjbC5lKnbVHSS&c=Su2prJNBGzh4u4fR6KEb4vOAWookde4KWF0KI8bX_8hxtHdB2i2xKA==&ch=w8FTdmq_n3oKKzVW_6Qq94juOFTT9BDyr3yXyHiCYqv_-w7a-9nylw==>;
   this week, we focused on:
 * Purpose A: Establish the rights of a Registered Name Holder in a
   Registered Name and ensuring that the Registered Name Holder may
   exercise its rights in respect of the Registered Name; and
 * Purpose B: Facilitate lawful access for legitimate 3rd party
   interests to data that is already collected and identified herein.
 * During the course of the discussion on the transfer of data from
   registrar to registry, the Team noted the Purpose A language
   required more clarity; specifically, what rights does a registrant
   have in a name? To facilitate further discussion on this question,
   a small group of volunteers worked together on updated draft text
   for Purpose A.
 * During the course of the discussion on Purpose B, the Team
   identified a disconnect between the processing activity and the
   purpose. A small group of volunteers led by Benedict Addis
   volunteered to propose new language in response to the issues
   identified by the Team.
 * To continue the progress form the Team’s F2F meeting, the Team
   agreed to work in small groups to cover additional topics/charter
   questions that needed to be addressed prior to Barcelona.

Charter Questions

 * The EPDP Team specifically proposed to address the transfer of
   registration data from registrars to registries in an effort to
   answer the following Charter questions:
 * c1) What data should registrars be required to transfer to the
   registry?
 * c2) What data is required to fulfill the purpose of a registry
   registering and resolving a domain name?
 * c3) What data is transferred to the registry because it is
   necessary to deliver the service of fulfilling a domain
   registration versus other legitimate purposes as outlined in part
   (a) above?
 * c4) Is there a legal reason why registrars should not be required
   to transfer data to the registries, in accordance with previous
   consensus policy on this point?
 * c5) Should registries have the option to require contact data or not?
 * c6) Is there a valid purpose for the registrant contact data to be
   transferred to the registry, or should it continue to reside at
   the registrar?

 * Subteam 1 met again to discuss the following Charter questions:
 * h) Applicability of Data Processing Requirements
 * h3) Should Contracted Parties be allowed or required to treat
   legal and natural persons differently, and what mechanism is
   needed to ensure reliable determination of status?
 * h4) Is there a legal basis for Contracted Parties to treat legal
   and natural persons differently?
 * h5) What are the risks associated with differentiation of
   registrant status as legal or natural persons across multiple
   jurisdictions? (See EDPB letter of 5 July 2018).

 * Subteam 3 met to discuss the following Charter questions:
 *  j) Temporary Specification and Reasonable Access
 *  j1) Should existing requirements in the Temporary Specification
   remain in place until a model for access is finalized?
 *  j2) Can the obligation to provide “reasonable access” be further
   clarified and/or better defined through the implementation of a
   community-wide model for access or similar framework which takes
   into account at least the following elements:
 * What outside parties / classes of outside parties, and types of
   uses of non-public Registration Data by such parties, fall within
   legitimate purposes and legal basis for such use?
 * Should such outside parties / classes of outside parties be vetted
   by ICANN in some manner and if so, how?
 * If the parties should not be vetted by ICANN, who should vet such
   parties?
 * f) Publication of data by registrar/registry:
 * f2) Should standardized requirements on registrant contact
   mechanism be developed?
 * f3) Under what circumstances should third parties be permitted to
   contact the registrant, and how should contact be facilitated in
   those circumstances?

Risk

The EPDP team is going to continue its work on the data elements workbooks, outstanding items and responses to charter questions in Barcelona for the F2F meeting. The progress to be made during ICANN63 will impact the timeline for initial report drafting and delivery for public comments. The EPDP leadership team is working for the plan toward the delivery of initial report and afterwards.

WHAT IS ON NEXT WEEK'S AGENDA?

The Team will prepare for its meetings at ICANN63. The EPDP Team is organizing four face-to-face meetings at ICANN63:
(1) 08:30 – 18:30 local time on Saturday, 20 October 2018;
(2) 17:00 – 18:30 local time on Sunday, 21 October 2018;
(3) 17:00-18:30 local time on Wednesday, 24 October 2018; and
(4) 08:30-10:15 local time on Thursday, 25 October.

Additionally, there is an EPDP high interest topic meeting from 15:15-16:45 local time on Monday, 22 October 2018. The EPDP Team plans to provide an update on the Initial Report and preview proposed recommendations with the community. The Initial Report is expected to be published after ICANN63.

STATUS REPORT

RED
Serious Delay/Issues

AMBER
Manageable Delay/Issues

GREEN
No Delay/Issues

Meeting #
& Date

Topic 1

Topic 2

Planned Deliverable(s)

Status

(#1) 1-Aug

Orientation, Background, Operating Mode

‌

‌

COMPLETE

(#2) 7-Aug

Temp Sepc Triage - Part 1

‌

‌

COMPLETE

(#3) 9-Aug

Temp Sepc Triage - Part 1

‌

‌

COMPLETE

(#4) 14-Aug

Temp Sepc Triage - Part 2

‌

‌

COMPLETE

(#5) 16-Aug

Temp Sepc Triage - Part 3

‌

‌

COMPLETE

(#6) 21-Aug

Temp Sepc Triage - Part 4

‌

‌

COMPLETE

(#7) 28-Aug

Proposed Approach to Deliberations

‌

‌

COMPLETE

(#8) 28-Aug

Section 4.4 - Purposes for processing

Triage report*; Appendix D, E, G - URS, UDRP, Transfers*

‌

COMPLETE

(#9) 30-Aug

Section 4.4 - Purposes for processing

Appendix C - Data Processing Requirements - Activity & Role Chart

‌

COMPLETE

(#10) 4-Sep

Section 4.4 - Purposes for processing

Appendix C - Data Processing Requirements - Activity & Role Chart

Triage Report
*submitted to the Council on 13 Sep

COMPLETE

(#11) 6-Sep

Appendix C.3 - Processor Requirements

Appendix C - Data Processing Requirements - Activity & Role Chart

‌

COMPLETE

(#12) 11-Sep

Appendix C.3 - Processor Requirements

Appendix A 2.1 & 3.0 - European Economic Area

Redline 4.4 -deliverable terminated

COMPLETE

(#13) 13-Sep

Appendix A 2.2-2.4 - Redacted data set*

Appendix A 2.1 & 3.0 - European Economic Area

Data Elements Survey to be used during F2F meeting -deliverable terminated

COMPLETE

(#14) 18-Sep

Appendix A 2.2-2.4 - Redacted data set*

Sections 5,6,7 Registry / Registrar Requirements

Redline Appendix C- deliverable terminated

COMPLETE

(#15) 20-Sep

Section 7.2 Consent

Sections 5,6,7 Registry / Registrar Requirements

Redline Appendix A 2.1, 2.2-2.4, 3.0 -deliverable terminated

COMPLETE

(#16) 24-Sep

LA - Roadmap, Purposes, Data Elements for Processing

‌

‌

COMPLETE

(#17) 25-Sep

LA - Roadmap, Purposes, Data Elements for Processing

‌

Short list of ICANN purposes

COMPLETE

(#18) 26-Sep

LA - Roadmap, Purposes, Data Elements for Processing

‌

Data elements matrix per discussed ICANN purposes

COMPLETE

(#19) 2-Oct

Legal Basis for Purposes and related processing activities

Review Data Elements Workbook C

Next version of Workbook C

COMPLETE

(#20) 4-Oct

Review Data Elements Workbook F - Compliance

Review Data Elements Workbook N - Ry Eligibility Requirements

Next versions of Workbooks F, N

COMPLETE

(#21) 9-Oct

Review Data Elements Workbook A - Rt Rights

Review Data Elements Workbook M & N

Next versions of Workbooks A, M, N

COMPLETE

(#22) 11-Oct

Review Data Elements Workbook B - lawful disclosure

Prepare for ICANN meeting

Next versions of Workbook B

COMPLETE

(#23) 16-Oct

Prepare for ICANN meeting

‌

- ICANN63 meeting materials
- ICANN Purposes and lawful basis
- Data Elements Workbooks

‌

(#24) 20-Oct

ICANN63 Barcelona - EPDP Team

‌

‌

‌

(#25) 21-Oct

ICANN63 Barcelona - HIT

‌

‌

‌

(#26) 24-Oct

ICANN63 Barcelona - EPDP Team

‌

‌

‌

(#27) 25-Oct

ICANN63 Barcelona - EPDP Team

‌

TBD

‌

(#28) 1-Nov

TBD

‌

TBD

‌

(--) 5-Nov

Publish Initial Report & Public Comment

‌

Initial Report

‌

(--) 5-Nov

Publish Initial Report

‌

‌

‌

(--) 17-Dec

Public comment forum on the Initial Report

‌

Public Comment Period launch

‌

BUDGET FACT SHEET

The Budget Fact Sheet is a summary document of the EPDP that highlights meeting activity, status, milestone achievement, and most importantly financial resources. Unique to the Fact Sheet are details of available budget versus actual spend. The Fact Sheet will be published shortly after the close of the prior month. Read the Budget Fact Sheethere <http://r20.rs6.net/tn.jsp?f=0017fmDtgLzrOhw-qOnvSMiIT587krsbjdaUrx10NOAy5v8PSCfPZpoLeDOhqyqMqAT1ZUrP7mzExUzV2MCyHkeWuYXyfH_b0_cKqSromaxE8jEdHu2sJMZFaQtkmu2-cl7Uoqb-EbH2wvJnkfIq2Gvsv0kEZTRI5Uw&c=Su2prJNBGzh4u4fR6KEb4vOAWookde4KWF0KI8bX_8hxtHdB2i2xKA==&ch=w8FTdmq_n3oKKzVW_6Qq94juOFTT9BDyr3yXyHiCYqv_-w7a-9nylw==>.

More Information

 * Workspace Wiki
   <http://r20.rs6.net/tn.jsp?f=0017fmDtgLzrOhw-qOnvSMiIT587krsbjdaUrx10NOAy5v8PSCfPZpoLQBilUOyNNFFhRUGv-_MifVS_DbRavAdz-St3SAE7jtY6gwZW--adFITD7lFscUZus59X2MPGcmBMIF-eYfXUwcV261M1aOCIw==&c=Su2prJNBGzh4u4fR6KEb4vOAWookde4KWF0KI8bX_8hxtHdB2i2xKA==&ch=w8FTdmq_n3oKKzVW_6Qq94juOFTT9BDyr3yXyHiCYqv_-w7a-9nylw==>
 * Charter
   <http://r20.rs6.net/tn.jsp?f=0017fmDtgLzrOhw-qOnvSMiIT587krsbjdaUrx10NOAy5v8PSCfPZpoLQBilUOyNNFFKkcVCAAGp4B1Ju2zQNR2e1tvTteBeAK4wXs7gG2wYnDkHuRZ8tUuvUNKLeElLlOeuRTEZdFv5mmGFdbb9QrmKQ==&c=Su2prJNBGzh4u4fR6KEb4vOAWookde4KWF0KI8bX_8hxtHdB2i2xKA==&ch=w8FTdmq_n3oKKzVW_6Qq94juOFTT9BDyr3yXyHiCYqv_-w7a-9nylw==>
 * Timeline/Work Plan/Project Plan/Budget Fact Sheet
   <http://r20.rs6.net/tn.jsp?f=0017fmDtgLzrOhw-qOnvSMiIT587krsbjdaUrx10NOAy5v8PSCfPZpoLQBilUOyNNFF0pHRdzHyBAl60KxKlD_w2RLbjlvbuvGRAxF1VBL-8YbZBL8QVWvdb6OlgSJapJeeVWD4LW6mYwH28_yD_AnB8Q==&c=Su2prJNBGzh4u4fR6KEb4vOAWookde4KWF0KI8bX_8hxtHdB2i2xKA==&ch=w8FTdmq_n3oKKzVW_6Qq94juOFTT9BDyr3yXyHiCYqv_-w7a-9nylw==>
 * GNSO Website
   <http://r20.rs6.net/tn.jsp?f=0017fmDtgLzrOhw-qOnvSMiIT587krsbjdaUrx10NOAy5v8PSCfPZpoLQBilUOyNNFFI11ZKEiLulS-4ROknR7yJ451CaadXxZnxcT1Ol4Ajusk2QwEE1bRZ7rO0e-x0QjOurE7s5rgo48v3OtmzRnwUacW_ULFg2izaJIYL8xQ_7JUQmhpPTZwgxZHF2g-XycZmI3v9iRDOhpgnBtrsemyW1FbloigkzIT&c=Su2prJNBGzh4u4fR6KEb4vOAWookde4KWF0KI8bX_8hxtHdB2i2xKA==&ch=w8FTdmq_n3oKKzVW_6Qq94juOFTT9BDyr3yXyHiCYqv_-w7a-9nylw==>

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