[CPWG] Fwd: [SOAC-Leaders-ICANNMeeting-Planning] FOLLOWING UP: Materials from ICANN74 kick-off planning call (24 March 2022)

[Maureen Hilyard]

FYI

Id like to call a meeting for  as many of you as possible who can come to
discuss this interesting proposal.

Unfortunately given the tight timeframe we have to work within, and I'm
only free on Monday 28 March @ 19.00utc. Apologies for the short notice
(and the attached reading) which arrived at our first planning call on the
24th March.

We have until...

1) 31 March for our vote for or against this new meeting format
2)1 April for plenary topics for ICANN74

Its interesting that just when ICANN is looking at how it aims to provide a
"hybrid" meeting that will make the participant experience as close as
possible to actually "being there", they are throwing in this new format
and giving the volunteer section of this community only a week to
understand and consider it.

Anyway, I hope staff can organise the call for Monday and that you are able
to come. It would be our first ICANN74 planning meeting so thay we can make
some decisions. If you can't make it, please add your suggestions for 1 & 2
(above) and any other comments, to this thread. This is your chance to have
your say.

Many thanks in advance.
M


---------- Forwarded message ---------
From: Mary Wong via SOAC-Leaders-ICANNMeeting-Planning <
soac-leaders-icannmeeting-planning at icann.org>
Date: Fri, 25 Mar 2022, 6:31 am
Subject: [SOAC-Leaders-ICANNMeeting-Planning] FOLLOWING UP: Materials from
ICANN74 kick-off planning call (24 March 2022)
To: SOAC-Leaders-ICANNMeeting-Planning <
soac-leaders-icannmeeting-planning at icann.org>, soac-chairs at icann.org <
soac-chairs at icann.org>


Dear community leaders and members of the Community Meetings Planning Group,



Please find attached the relevant materials from the first production call
for ICANN74 that we held yesterday with the Community Meetings Planning
Group. These are: (1) the preliminary overview of what to expect on-site in
The Hague; (2) the slides used on the call; and (3) the requested summary
of the proposal to pilot a limited, thematic approach for ICANN74.



Please also note the following dates and additional points:

   1. On Item (1) – We will be making additional and more detailed
   information available on *31 March*, and updating that information
   regularly as the meeting dates draw nearer.
   2. On Item (2) – While we anticipate maintaining the enclosed production
   schedule, please refer to the summary proposal document for an UPDATED
   illustrative block schedule.
   3. On Item (3) – As requested, we have prepared a summary of the
   proposal to pilot a thematic approach for ICANN74. The summary document
   UPDATES a number of points that were in the original slides, based on the
   group’s feedback and discussion during the call. These include:


   - Suggesting that the pilot be limited to just one daily track rather
      than two or more themes across the meeting;
      - Updating the block schedule to reflect an additional slot (Block
      5); and
      - Clarifying the differences between a “plenary” session and a
      “thematic” work track.



We hope that the summary proposal addresses the questions that were raised
during the call. We hope that, in accordance with the deadlines proposed in
the paper, your community groups can provide feedback as follows:

   - By * 31 March* – on the proposed thematic pilot; and
   - By * 1 April* – on plenary sessions.



Please refer to the summary proposal for more details about these requests
and deadlines. Thank you!



Cheers

Mary (on behalf of the org team supporting ICANN Public Meeting planning)
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