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<p class="MsoNormal"><span style="font-size:11.0pt">Hey, we asked a bunch of those questions ourselves, in the kickoff planning meeting. On the first, I would say yes. I suppose it’s possible for schedule some earlier meetings, on location, as we have done
in the past but I believe it’s unlikely, given the emphasis of equalizing the experience for remote participants.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">On the second, this is evolving but it sounds as though the WHO might be the final arbiter for ICANN ORG.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;color:black">From:
</span></b><span style="font-size:12.0pt;color:black">CPWG <cpwg-bounces@icann.org> on behalf of Roberto Gaetano via CPWG <cpwg@icann.org><br>
<b>Date: </b>Saturday, March 26, 2022 at 11:36 AM<br>
<b>To: </b>Maureen Hilyard <maureen.hilyard@gmail.com><br>
<b>Cc: </b>ICANN At-Large Staff via OFB-WG <ofb-wg@icann.org>, CPWG <cpwg@icann.org>, ALT-Plus <alt-plus@icann.org><br>
<b>Subject: </b>Re: [CPWG] [SOAC-Leaders-ICANNMeeting-Planning] FOLLOWING UP: Materials from ICANN74 kick-off planning call (24 March 2022)<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Hi all<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">I have a couple of questions - basically addressed to staff, but maybe of interest to everybody.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<span style="font-size:11.0pt">I assume that we will have a virtual “prep week” even if the meeting week in in person - correct?<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.0pt">What will be the rule to decide whether the vaccination of the attendees is valid? Is it the rules of the host country (the Nederlands) or other?<o:p></o:p></span></li></ol>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Roberto<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">On 25.03.2022, at 23:44, Maureen Hilyard via CPWG <<a href="mailto:cpwg@icann.org">cpwg@icann.org</a>> wrote:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">FYI<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Id like to call a meeting for as many of you as possible who can come to discuss this interesting proposal.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Unfortunately given the tight timeframe we have to work within, and I'm only free on Monday 28 March @ 19.00utc. Apologies for the short notice (and the attached reading) which arrived at our first planning
call on the 24th March. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">We have until...<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">1) 31 March for our vote for or against this new meeting format <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">2)1 April for plenary topics for ICANN74<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Its interesting that just when ICANN is looking at how it aims to provide a "hybrid" meeting that will make the participant experience as close as possible to actually "being there", they are throwing in this
new format and giving the volunteer section of this community only a week to understand and consider it. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Anyway, I hope staff can organise the call for Monday and that you are able to come. It would be our first ICANN74 planning meeting so thay we can make some decisions. If you can't make it, please add your
suggestions for 1 & 2 (above) and any other comments, to this thread. This is your chance to have your say.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Many thanks in advance.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">M<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">---------- Forwarded message ---------<br>
From: <strong><span style="font-family:"Calibri",sans-serif">Mary Wong via SOAC-Leaders-ICANNMeeting-Planning</span></strong> <<a href="mailto:soac-leaders-icannmeeting-planning@icann.org" target="_blank">soac-leaders-icannmeeting-planning@icann.org</a>><br>
Date: Fri, 25 Mar 2022, 6:31 am<br>
Subject: [SOAC-Leaders-ICANNMeeting-Planning] FOLLOWING UP: Materials from ICANN74 kick-off planning call (24 March 2022)<br>
To: SOAC-Leaders-ICANNMeeting-Planning <<a href="mailto:soac-leaders-icannmeeting-planning@icann.org" target="_blank">soac-leaders-icannmeeting-planning@icann.org</a>>,
<a href="mailto:soac-chairs@icann.org" target="_blank">soac-chairs@icann.org</a> <<a href="mailto:soac-chairs@icann.org" target="_blank">soac-chairs@icann.org</a>><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt">Dear community leaders and members of the Community Meetings Planning Group,<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt">Please find attached the relevant materials from the first production call for ICANN74 that we held yesterday with the Community Meetings Planning
Group. These are: (1) the preliminary overview of what to expect on-site in The Hague; (2) the slides used on the call; and (3) the requested summary of the proposal to pilot a limited, thematic approach for ICANN74.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt">Please also note the following dates and additional points:<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt">On Item (1) – We will be making additional and more detailed information available on
<b>31 March</b>, and updating that information regularly as the meeting dates draw nearer.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt">On Item (2) – While we anticipate maintaining the enclosed production schedule, please refer to the summary proposal document for an UPDATED illustrative block schedule. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt">On Item (3) – As requested, we have prepared a summary of the proposal to pilot a thematic approach for ICANN74. The summary document UPDATES a number of points that were in the original slides, based on the group’s feedback and
discussion during the call. These include:<o:p></o:p></span></li></ol>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo3">
<span style="font-size:11.0pt">Suggesting that the pilot be limited to just one daily track rather than two or more themes across the meeting;<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo3">
<span style="font-size:11.0pt">Updating the block schedule to reflect an additional slot (Block 5); and
<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo3">
<span style="font-size:11.0pt">Clarifying the differences between a “plenary” session and a “thematic” work track.<o:p></o:p></span></li></ul>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt">We hope that the summary proposal addresses the questions that were raised during the call. We hope that, in accordance with the deadlines proposed
in the paper, your community groups can provide feedback as follows:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo4">
<span style="font-size:11.0pt">By <b>31 March</b> – on the proposed thematic pilot; and<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo4">
<span style="font-size:11.0pt">By <b>1 April</b> – on plenary sessions.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt">Please refer to the summary proposal for more details about these requests and deadlines. Thank you!
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt">Cheers<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt">Mary (on behalf of the org team supporting ICANN Public Meeting planning)<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">_______________________________________________<br>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><Information for SO_AC Leaders on ICANN74 Planning - 24 March 2022.pdf><ICANN74 Production Call 1_24 March 2022.pdf><Summary of Pilot Proposal for a Thematic Approach to ICANN74.pdf>_______________________________________________<br>
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You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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