[DT-O] Agenda for today's meeting

[Gomes, Chuck]

Below is a fairly detailed agenda I am proposing for our DT-O call today.  Please feel free to suggest changes.

Chuck

CWG DT-O Agenda 23 March 2016

1.       Define the financial objective(s) for PTI

a.       Draft distributed by Grace:
"The financial objective of the IANA Functions / PTI is to provide financial stability and operational excellence. Financial stability is defined in this context as sufficient separation of the IANA Functions / PTI budget from ICANN's budget to avoid any kind of negative impact on the IANA Functions / PTI Budget as a result of changes to ICANN's budget. It furthermore is intended to capture the notion of secured funding for the IANA Functions / PTI that goes beyond one fiscal year. The objective of operational excellence in this context means that there are sufficient funds budgeted for and available to ensure that the IANA Functions/PTI are able to deliver operational excellence."

b.      Edits suggested by Paul:
"The financial objective of the IANA Functions / PTI is to provide financial stability and operational excellence. Financial stability is defined in this context as sufficient financial independenceseparation of the IANA Functions / PTI budget from ICANN's budget to avoid any kind of negative impact on the IANA Functions / PTI Budget as a result of changes to ICANN's budget by PTI having a dedicated bank account and dedicated financial resources. It furthermore is intended to capture the notion of secured funding for the IANA Functions / PTI that goes beyond one fiscal year. The objective of operational excellence in this context means that there are sufficient funds budgeted for and available to ensure that the IANA Functions/PTI are able to deliver operational excellence."

c.       Comments:

                                                              i.      Note that in our last call we decided to avoid the term 'financial independence' because ICANN will be funding PTI.

                                                            ii.      Also note Xavier's list comment that it may not be a good idea to include a specific solution (e.g., 'bank account') in the Bylaws.

d.      Discussion

e.      Other edits?  Final version?

2.       Develop a recommendation for ensuring multi-year continuity of IANA Services funding

a.       Brainstorm ideas

                                                              i.      Paul's suggestion:

-          ". . . require a bylaw to be included in constitution of the company to ring fence a subsidiary's financial resources."

-          Proposed bylaw language: "To respect the operational and financial autonomy of the IANA/PTI service to the community, the Board of ICANN shall provide an arms-length mechanism for the management board of PTI to be able to undertake the independent financial administration and accountability of PTI by ensuring a dedicated rolling three year reserve for future expenses and contingencies reasonably related to the legitimate activities of PTI."

-          Discussion

                                                              i.      Other suggestions?

b.      Agree on a process for determining a DT-O recommendation

c.       If we are going to suggest any bylaws language, we only have a week to get that done, including getting CWG support.

3.       Develop a process for development and approval of the IANA Services budget.

a.       Xavier will be meeting with Elise next week to discuss how she would like to participate in this task.

b.      It seems best to wait until we have feedback from Elise before working on this process.

c.       Discussion

4.       Developing a Caretaker Budget

a.       In the previous DT-O call it was decided that DT-O and the CCWG Accountability sub-team working on CCWG budget issues will work together as they develop separate Caretaker Budgets for IANA and ICANN respectively.

b.      Xavier will prepare some ideas with both groups for consideration.

c.       Discussion

d.      In the meantime, the two groups will work independently.

5.       AOB

6.       Next meetings

a.       It seems necessary to have another call this week if we are going to recommend any bylaws language for item 2 above.

b.      Should we plan two meetings a week for now, just not on back to back days?

c.       Will either of the times we met last week and today work on a regular basis going forward?

                                                              i.      20:00 UTC | Thursday  (4 pm EDT, 1 pm PDT)

                                                            ii.      17:00 UTC | Wednesday (1 pm EDT, 10 am PDT)

                                                          iii.      Do we need a Doodle poll?

d.      Action items?


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