[ECAdmin] [gnso-chairs] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments in Articles 18 and 19 of the ICANN Bylaws

Tue Sep 26 09:06:34 UTC 2023

Hi Greg

During ICANN 78 it could be scheduled on Monday, Wednesday or Thursday at
8am.
If we go for virtual, it practically would need to be held on 11 or 12
October (since 15 is Sunday).
Considering that Invitations & communications need to be prepared, I am not
sure there is enough time for the virtual alternative.
In either case we as ECA will need to organise it. Fortunately we can build
on the experience of the first community forum during the Jo'burg meeting (
ICANN59).
The ccNSO Council has decided in favor of having a Community Forum on ICANN
78.
Do we agree on moving forward?

Best,
Alejandra

*******************************************
Work like you don't need the money.
Love like you've never been hurt.
Dance like nobody's watching.
Sing like nobody's listening.
And live like it's Heaven on Earth.
*******************************************

On Mon, Sep 25, 2023 at 10:57 PM DiBiase, Gregory <dibiase at amazon.com>
wrote:

> Hi Alejandra,
>
>
>
> Interesting suggestion!  My only concern would be logistics at ICANN given
> that the schedule is more or less set.  I'd also like to suggest the
> alternative of an online forum which would need to take place by 15 October
> but may be easier to schedule.  I think staff has the capability to set it
> up even with the quick timeline.  Thoughts?
>
>
>
> Thanks,
>
> Greg
>
>
>
> *From:* Gnso-chairs <gnso-chairs-bounces at icann.org> * On Behalf Of *Alejandra
> Reynoso Barral via Gnso-chairs
> *Sent:* Friday, September 22, 2023 6:51 AM
> *To:* ecadmin at icann.org
> *Cc:* CLEMENT Herve TGI/OLN <herve.clement at orange.com>;
> aso-chairs at aso.icann.org; GNSO-Chairs <gnso-chairs at icann.org>
> *Subject:* RE: [EXTERNAL] [gnso-chairs] [ECAdmin] Approval Action
> Community Forum on Board Approval of Fundamental Bylaws Amendments in
> Articles 18 and 19 of the ICANN Bylaws
>
>
>
> *CAUTION*: This email originated from outside of the organization. Do not
> click links or open attachments unless you can confirm the sender and know
> the content is safe.
>
>
>
> Dear Greg, Nico, Jonathan and German
>
> Yesterday, during its monthly meeting, the ccNSO Council started the
> discussion whether or not the Empowered Community Administration (ECA)
> should request a community forum. During the call the view of our Approval
> Process Manager and former member of the ECA (Stephen Deerhake) was shared
> with the council, which I'm sharing with you as well:
>
>
> “As you have probably gathered, I am a big advocate of having an Approval
> Action Community Forum take place at the “next available” ICANN meeting
> should the Board take an action that requires Empowered Community
> approval.  If for no other reason, it’s a community-wide show of respect
> for the Multi-stakeholder model, the Bylaws, and what we achieved as a
> Community in successfully executing the Transition from the USG.  All need
> to be taken seriously and shown due respect or else erosion will begin to
> occur.
>
> On behalf of the ECA, I managed the first ever Approval Action Community
> Forum where Chris [Disspain, board member at the time] came and led the
> dance with the Community on behalf of the Board.  It was completely
> non-controversial, as I suspect these changes are as well, although I do
> confess, I have not studied them in depth.  Although held “out of band”
> early in the morning, that first forum had really solid attendance, which
> was heartening.”
>
> It looks like the ccNSO council will support this view and would like to
> have a Community Forum at ICANN 78, but this will still need to be
> confirmed by next Tuesday.
>
> What are your thoughts on this?
>
> Additionally, I would like to mention that receiving notifications from
> the ICANN Secretary on a Saturday at 3:00am is not very helpful. It takes
> away two days from us from a process step that is already limited in time
> (30 days to decide and if necessary organize a virtual community forum) and
> another two days around the 30th day if we want a virtual Community Forum,
> since 15 October (final day of community forum period) is a Sunday.
>
> Best regards,
> Alejandra
>
> *Background / Timelines*
> (see Annex D, section 1.3 c (
> https://www.icann.org/resources/pages/governance/bylaws-en/#annexD)
>
> Under the ICANN Bylaws, delivery of the Secretary’s Notices on 15
> September:
> (1) requires Decisional Participants to “promptly inform their
> constituents” of the delivery of such notices; and
> (2) triggers an Approval Action Community Forum Period, to convene a
> Community Forum, which ends on the 30th day after the Approval Action Board
> Notification Date (15 October 2023).
>
>
> *******************************************
> Work like you don't need the money.
> Love like you've never been hurt.
> Dance like nobody's watching.
> Sing like nobody's listening.
> And live like it's Heaven on Earth.
> *******************************************
>
>
>
>
>
> On Wed, Sep 20, 2023 at 7:36 PM Ozan Sahin via ECAdmin <ecadmin at icann.org>
> wrote:
>
> Dear Empowered Community Administration representatives,
>
>
>
> Under the ICANN Bylaws, delivery of the Secretary’s Notices on 15
> September: (1) requires Decisional Participants to “promptly inform their
> constituents” of the delivery of such notices; and (2) triggers an
> Approval Action Community Forum, regarding the Fundamental Bylaws
> Amendments relating to IANA Naming Function Reviews and the IANA Naming
> Function Separation Process, to be convened and concluded during the period
> beginning upon the Approval Action Board Notification Date (15 September
> 2023) and ending at 11:59 pm (PDT) on the 30th day after the Approval
> Action Board Notification Date (15 October 2023); or during the next
> scheduled ICANN public meeting (ICANN78). Please refer to Article 1.2,
> Annex D of the ICANN Bylaws for additional details on Approval Process
> https://www.icann.org/resources/pages/governance/bylaws-en/#annexD and
> note that Approval Action Community Forum is convened at the direction of
> the EC Administration.
>
>
>
> Please let support staff know whether EC Administration would like to
> convene an Approval Action Community Forum on the Fundamental Bylaws
> Amendments mentioned above. If this is the case, please also indicate
> whether the Empowered Community Administration prefers to have this
> Approval Action Community Forum in the form of a teleconference to be held
> before 15 October 2023, or as an in-person meeting during ICANN78. If an
> in-person meeting is requested, please inform support staff by *Wednesday,
> 27 September 2023* to allow enough time to add this session to the
> ICANN78 schedule.
>
>
>
> We will be happy to assist with any questions you may have about the
> process.
>
>
>
> Best regards,
>
> Ozan Sahin (on behalf of the staff supporting Empowered Community
> Administration)
>
>
>
>
>
> *From: *ECAdmin <ecadmin-bounces at icann.org> on behalf of John Jeffrey via
> ECAdmin <ecadmin at icann.org>
> *Reply-To: *John Jeffrey <john.jeffrey at icann.org>
> *Date: *16 September 2023 Saturday 04:08
> *To: *"ecadmin at icann.org" <ecadmin at icann.org>, "aso-chairs at aso.icann.org"
> <aso-chairs at aso.icann.org>, Jonathan Zuck <JZuck at innovatorsnetwork.org>,
> Alejandra Reynoso <alejandra.reynoso at cctld.gt>, "
> sebastien at registry.godaddy" <sebastien at registry.godaddy>, "
> gnso-chairs at icann.org" <gnso-chairs at icann.org>, Nicolas Caballero <
> nicustkd at gmail.com>
> *Cc: *Tripti Sinha <tripti.sinha at board.icann.org>, Sally Costerton <
> sally.costerton at icann.org>
> *Subject: *[ECAdmin] Secretary's Notice to the Empowered Community
>
>
>
>
>
> Greetings,
>
>
>
> Attached please find the following Secretary’s Notice(s) to the Empowered
> Community:
>
>
>
>    - Notice of Board Approval of Fundamental Bylaws Amendments
>    - Notice of Board Approval of ICANN Standard Bylaws Amendments
>    - NomCom Bylaws Proposed for Adoption – August 2023
>
>
>
> Sent on behalf of John Jeffrey.
>
>
>
> Best,
> Peg
>
>
>
>
>
> --
>
> Peg Rettino (she/her)
>
> Project Specialist & Executive Assistant to John Jeffrey
>
> ICANN
>
> 12025 Waterfront Dr, Ste 300
>
> Los Angeles, CA 90094
>
>
>
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