[ECAdmin] [gnso-chairs] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments in Articles 18 and 19 of the ICANN Bylaws

Tue Sep 26 17:29:01 UTC 2023

Thank you Greg.
Nico, Jonathan and German, any objections?

Best,
Alejandra

*******************************************
Work like you don't need the money.
Love like you've never been hurt.
Dance like nobody's watching.
Sing like nobody's listening.
And live like it's Heaven on Earth.
*******************************************

On Tue, Sep 26, 2023 at 7:18 PM DiBiase, Gregory <dibiase at amazon.com> wrote:

> Hi Alejandra,
>
>
>
> Assuming a spot can be found at ICANN 78 (see Mary’s email) I don’t object
> to moving forward.
>
>
>
> Thanks,
>
> Greg
>
>
>
> *From:* Alejandra Reynoso Barral <alejandra.reynoso at gmail.com>
> *Sent:* Tuesday, September 26, 2023 2:07 AM
> *To:* DiBiase, Gregory <dibiase at amazon.com>
> *Cc:* ecadmin at icann.org; CLEMENT Herve TGI/OLN <herve.clement at orange.com>;
> aso-chairs at aso.icann.org
> *Subject:* RE: [EXTERNAL] [gnso-chairs] [ECAdmin] Approval Action
> Community Forum on Board Approval of Fundamental Bylaws Amendments in
> Articles 18 and 19 of the ICANN Bylaws
>
>
>
> *CAUTION*: This email originated from outside of the organization. Do not
> click links or open attachments unless you can confirm the sender and know
> the content is safe.
>
>
>
> Hi Greg
>
>
>
> During ICANN 78 it could be scheduled on Monday, Wednesday or Thursday at
> 8am.
>
> If we go for virtual, it practically would need to be held on 11 or 12
> October (since 15 is Sunday).
>
> Considering that Invitations & communications need to be prepared, I am
> not sure there is enough time for the virtual alternative.
>
> In either case we as ECA will need to organise it. Fortunately we can
> build on the experience of the first community forum during the Jo'burg
> meeting ( ICANN59).
>
> The ccNSO Council has decided in favor of having a Community Forum on
> ICANN 78.
>
> Do we agree on moving forward?
>
>
>
> Best,
>
> Alejandra
>
>
> *******************************************
> Work like you don't need the money.
> Love like you've never been hurt.
> Dance like nobody's watching.
> Sing like nobody's listening.
> And live like it's Heaven on Earth.
> *******************************************
>
>
>
>
>
> On Mon, Sep 25, 2023 at 10:57 PM DiBiase, Gregory <dibiase at amazon.com>
> wrote:
>
> Hi Alejandra,
>
>
>
> Interesting suggestion!  My only concern would be logistics at ICANN given
> that the schedule is more or less set.  I'd also like to suggest the
> alternative of an online forum which would need to take place by 15 October
> but may be easier to schedule.  I think staff has the capability to set it
> up even with the quick timeline.  Thoughts?
>
>
>
> Thanks,
>
> Greg
>
>
>
> *From:* Gnso-chairs <gnso-chairs-bounces at icann.org> *On Behalf Of *Alejandra
> Reynoso Barral via Gnso-chairs
> *Sent:* Friday, September 22, 2023 6:51 AM
> *To:* ecadmin at icann.org
> *Cc:* CLEMENT Herve TGI/OLN <herve.clement at orange.com>;
> aso-chairs at aso.icann.org; GNSO-Chairs <gnso-chairs at icann.org>
> *Subject:* RE: [EXTERNAL] [gnso-chairs] [ECAdmin] Approval Action
> Community Forum on Board Approval of Fundamental Bylaws Amendments in
> Articles 18 and 19 of the ICANN Bylaws
>
>
>
> *CAUTION*: This email originated from outside of the organization. Do not
> click links or open attachments unless you can confirm the sender and know
> the content is safe.
>
>
>
> Dear Greg, Nico, Jonathan and German
>
> Yesterday, during its monthly meeting, the ccNSO Council started the
> discussion whether or not the Empowered Community Administration (ECA)
> should request a community forum. During the call the view of our Approval
> Process Manager and former member of the ECA (Stephen Deerhake) was shared
> with the council, which I'm sharing with you as well:
>
>
> “As you have probably gathered, I am a big advocate of having an Approval
> Action Community Forum take place at the “next available” ICANN meeting
> should the Board take an action that requires Empowered Community
> approval.  If for no other reason, it’s a community-wide show of respect
> for the Multi-stakeholder model, the Bylaws, and what we achieved as a
> Community in successfully executing the Transition from the USG.  All need
> to be taken seriously and shown due respect or else erosion will begin to
> occur.
>
> On behalf of the ECA, I managed the first ever Approval Action Community
> Forum where Chris [Disspain, board member at the time] came and led the
> dance with the Community on behalf of the Board.  It was completely
> non-controversial, as I suspect these changes are as well, although I do
> confess, I have not studied them in depth.  Although held “out of band”
> early in the morning, that first forum had really solid attendance, which
> was heartening.”
>
> It looks like the ccNSO council will support this view and would like to
> have a Community Forum at ICANN 78, but this will still need to be
> confirmed by next Tuesday.
>
> What are your thoughts on this?
>
> Additionally, I would like to mention that receiving notifications from
> the ICANN Secretary on a Saturday at 3:00am is not very helpful. It takes
> away two days from us from a process step that is already limited in time
> (30 days to decide and if necessary organize a virtual community forum) and
> another two days around the 30th day if we want a virtual Community Forum,
> since 15 October (final day of community forum period) is a Sunday.
>
> Best regards,
> Alejandra
>
> *Background / Timelines*
> (see Annex D, section 1.3 c (
> https://www.icann.org/resources/pages/governance/bylaws-en/#annexD)
>
> Under the ICANN Bylaws, delivery of the Secretary’s Notices on 15
> September:
> (1) requires Decisional Participants to “promptly inform their
> constituents” of the delivery of such notices; and
> (2) triggers an Approval Action Community Forum Period, to convene a
> Community Forum, which ends on the 30th day after the Approval Action Board
> Notification Date (15 October 2023).
>
>
> *******************************************
> Work like you don't need the money.
> Love like you've never been hurt.
> Dance like nobody's watching.
> Sing like nobody's listening.
> And live like it's Heaven on Earth.
> *******************************************
>
>
>
>
>
> On Wed, Sep 20, 2023 at 7:36 PM Ozan Sahin via ECAdmin <ecadmin at icann.org>
> wrote:
>
> Dear Empowered Community Administration representatives,
>
>
>
> Under the ICANN Bylaws, delivery of the Secretary’s Notices on 15
> September: (1) requires Decisional Participants to “promptly inform their
> constituents” of the delivery of such notices; and (2) triggers an
> Approval Action Community Forum, regarding the Fundamental Bylaws
> Amendments relating to IANA Naming Function Reviews and the IANA Naming
> Function Separation Process, to be convened and concluded during the period
> beginning upon the Approval Action Board Notification Date (15 September
> 2023) and ending at 11:59 pm (PDT) on the 30th day after the Approval
> Action Board Notification Date (15 October 2023); or during the next
> scheduled ICANN public meeting (ICANN78). Please refer to Article 1.2,
> Annex D of the ICANN Bylaws for additional details on Approval Process
> https://www.icann.org/resources/pages/governance/bylaws-en/#annexD and
> note that Approval Action Community Forum is convened at the direction of
> the EC Administration.
>
>
>
> Please let support staff know whether EC Administration would like to
> convene an Approval Action Community Forum on the Fundamental Bylaws
> Amendments mentioned above. If this is the case, please also indicate
> whether the Empowered Community Administration prefers to have this
> Approval Action Community Forum in the form of a teleconference to be held
> before 15 October 2023, or as an in-person meeting during ICANN78. If an
> in-person meeting is requested, please inform support staff by *Wednesday,
> 27 September 2023* to allow enough time to add this session to the
> ICANN78 schedule.
>
>
>
> We will be happy to assist with any questions you may have about the
> process.
>
>
>
> Best regards,
>
> Ozan Sahin (on behalf of the staff supporting Empowered Community
> Administration)
>
>
>
>
>
> *From: *ECAdmin <ecadmin-bounces at icann.org> on behalf of John Jeffrey via
> ECAdmin <ecadmin at icann.org>
> *Reply-To: *John Jeffrey <john.jeffrey at icann.org>
> *Date: *16 September 2023 Saturday 04:08
> *To: *"ecadmin at icann.org" <ecadmin at icann.org>, "aso-chairs at aso.icann.org"
> <aso-chairs at aso.icann.org>, Jonathan Zuck <JZuck at innovatorsnetwork.org>,
> Alejandra Reynoso <alejandra.reynoso at cctld.gt>, "
> sebastien at registry.godaddy" <sebastien at registry.godaddy>, "
> gnso-chairs at icann.org" <gnso-chairs at icann.org>, Nicolas Caballero <
> nicustkd at gmail.com>
> *Cc: *Tripti Sinha <tripti.sinha at board.icann.org>, Sally Costerton <
> sally.costerton at icann.org>
> *Subject: *[ECAdmin] Secretary's Notice to the Empowered Community
>
>
>
>
>
> Greetings,
>
>
>
> Attached please find the following Secretary’s Notice(s) to the Empowered
> Community:
>
>
>
>    - Notice of Board Approval of Fundamental Bylaws Amendments
>    - Notice of Board Approval of ICANN Standard Bylaws Amendments
>    - NomCom Bylaws Proposed for Adoption – August 2023
>
>
>
> Sent on behalf of John Jeffrey.
>
>
>
> Best,
> Peg
>
>
>
>
>
> --
>
> Peg Rettino (she/her)
>
> Project Specialist & Executive Assistant to John Jeffrey
>
> ICANN
>
> 12025 Waterfront Dr, Ste 300
>
> Los Angeles, CA 90094
>
>
>
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