[Epdp-dt] Team composition: role of Alternates

[Heather Forrest]

Many thanks for confirming, Marika - this language seems to me to handle
the concerns that have been expressed.

Best wishes,

Heather

On Mon, Jul 9, 2018 at 4:28 PM, Marika Konings <marika.konings at icann.org>
wrote:

> Thanks, Heather. Note that the small team has put forward the following
> description of the role of alternates:
>
>
>
>    - “EPDP Team *Alternates*: Alternates are also expected to adhere to
>    the Statement of Participation. An alternate will only participate if a
>    Member is not available. Alternates will be responsible for keeping up with
>    all relevant EPDP WG deliberations to ensure they remain informed and can
>    contribute when needed (when the Member is not available). As noted, the
>    ability to listen in real-time is expected to be made available to
>    facilitate this process.
>
>
>
> With regards to the mailing list, staff had assumed that this would work
> in a similar way as currently is done for when alternates are appointed to
> the Council, basically that for the duration of their stepping in for a
> member, they would have posting rights to the mailing list, but when that
> period would be completed the alternate would go back to the same status as
> observers on the mailing list so a read-only ability (no posting rights).
> This would require a clear communication from the member / appointing
> organization for when an alternate is stepping in to avoid duplication. Of
> course, regardless of what staff may have assumed, it would be helpful for
> you to confirm how you expect this to be handled.
>
>
>
> Best regards,
>
>
>
> Marika
>
>
>
> *From: *Epdp-dt <epdp-dt-bounces at icann.org> on behalf of Heather Forrest <
> haforrestesq at gmail.com>
> *Date: *Monday, July 9, 2018 at 08:15
> *To: *"Epdp-dt at icann.org" <Epdp-dt at icann.org>
> *Subject: *[Epdp-dt] Team composition: role of Alternates
>
>
>
> Dear colleagues,
>
>
>
> As we progress on team composition of the EPDP Charter, I note the
> following feedback that Council leadership received from the GAC Chair:
>
>
>
> So far, it’s not clear whether Alternates will be on the mailing list and
> with what privileges .. I also believe that you may want to allow
> Alternates to listen-in (strictly as observers) during EPDP calls to ensure
> smooth timely backup when needed ..
>
>
>
> It makes good sense that Alternates are able to keep themselves fully up
> to speed with the work of the group, as should they need to step in and
> fulfil the Alternate role, they will need to be current to do so
> effectively. This could be specified in our description of Alternate, if
> nobody objects.
>
>
>
> Best wishes,
>
>
>
> Heather
>
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