[Gdd-gnso-ppsai-impl] Summary, action items from today's PP IRT call

Sat Feb 24 03:32:39 UTC 2018

Thanks Amy.

Sent with BlackBerry Work
(www.blackberry.com)

From: Amy Bivins <amy.bivins at icann.org<mailto:amy.bivins at icann.org>>
Date: Friday, Feb 23, 2018, 8:51 PM
To: gdd-gnso-ppsai-impl at icann.org <gdd-gnso-ppsai-impl at icann.org<mailto:gdd-gnso-ppsai-impl at icann.org>>
Subject: Re: [Gdd-gnso-ppsai-impl] Summary, action items from today's PP IRT call

Hi Steve and all,

Yes, we will distribute the updated PPAA draft early next week. This will include updates based on all of the IRT’s feedback to date other than the remaining LEA and reporting issues (and I’ll try to mark where text might need to be updated based on the input thus far on those final remaining issues).

I’ll send both a clean and a redline version (against the last version that was distributed 6 December). I’ll also annotate (with references to the Final Report) and include comments about why edits were made (or not made) in the redline version. If there’s anything else I can do to make the document more easy to review please don’t hesitate to ask.

Best,
Amy

From: Gdd-gnso-ppsai-impl [mailto:gdd-gnso-ppsai-impl-bounces at icann.org] On Behalf Of Metalitz, Steven
Sent: Friday, February 23, 2018 10:23 AM
To: gdd-gnso-ppsai-impl at icann.org
Subject: Re: [Gdd-gnso-ppsai-impl] Summary, action items from today's PP IRT call

Amy, can you confirm that staff still plans to circulate the revised version of the PPAA by early next week, as stated during our call, other than the LE framework and reporting specification, which are the only two open PPAA issues listed below?

I believe staff was also going to provide on the same timeline the cost recovery data requested on the call to justify the proposed accreditation fees.

I agree that IRT participants face a lot of bandwidth challenges right now but hopefully we can minimize delays by sticking to the staff timeline commitments noted above.  Please advise.  Thanks.

Steve Metalitz

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From: Gdd-gnso-ppsai-impl [mailto:gdd-gnso-ppsai-impl-bounces at icann.org] On Behalf Of Amy Bivins
Sent: Thursday, February 22, 2018 4:24 PM
To: gdd-gnso-ppsai-impl at icann.org<mailto:gdd-gnso-ppsai-impl at icann.org>
Subject: Re: [Gdd-gnso-ppsai-impl] Summary, action items from today's PP IRT call

Hi All,

We can provide an additional week for IRT input on the items below. Please send any feedback on these topics to the list by the end of next week, 2 March.

As this will impact our ability to finalize the PPAA draft, next week’s IRT meeting will be canceled.

Best,
Amy

On Feb 22, 2018, at 4:04 PM, theo geurts <gtheo at xs4all.nl<mailto:gtheo at xs4all.nl>> wrote:

Agreed, the time we have to invest due to GDPR is weighing heavy on contracted parties and I am pretty sure no one expected we had to deep dive so hard into all these models and many many calls. Did the T&T even reach quorum yesterday? The last meeting it was me and Roger Carney as the only attendees. IRT's and WG's are suffering due to the GDPR, I think we are asking too much of the volunteer workforce here.

The meeting in PR, 18:30 till 20:00 for the PPSAI, I cannot believe that. My first meeting starts at 8 am that day. Is it normal ICANN staff works from 8 am to 8 pm? I do not find it normal as we do not get paid. This is getting close to slave labor here.

Theo

On 22-2-2018 21:51, Sara Bockey wrote:
Amy,

As you know, several registrars were not able to attend Tuesday’s call and I think it’s safe to say many members a facing bandwidth issues.

As you also know, GDPR is fast approaching and several sessions were held this week on the topic.  GDPR is mission critical and requires a lot of registrar time investment.  That said, it is likely that IRT members have not had a chance to listen to the recording or catch up on the mailing list.  Therefore, I think it would be appropriate to allow an additional week to respond to our punch list below.  There is no reason why we cannot allow this additional time.  We are not facing a hard deadline as with GDPR, and it is very important for this IRT to produce quality work, not quick work.

Thanks,

Sara

sara bockey
sr. policy manager | GoDaddy™
sbockey at godaddy.com<mailto:sbockey at godaddy.com>  480-366-3616
skype: sbockey

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From: Gdd-gnso-ppsai-impl <gdd-gnso-ppsai-impl-bounces at icann.org><mailto:gdd-gnso-ppsai-impl-bounces at icann.org> on behalf of Amy Bivins <amy.bivins at icann.org><mailto:amy.bivins at icann.org>
Reply-To: "gdd-gnso-ppsai-impl at icann.org"<mailto:gdd-gnso-ppsai-impl at icann.org> <gdd-gnso-ppsai-impl at icann.org><mailto:gdd-gnso-ppsai-impl at icann.org>
Date: Thursday, February 22, 2018 at 3:55 AM
To: "gdd-gnso-ppsai-impl at icann.org"<mailto:gdd-gnso-ppsai-impl at icann.org> <gdd-gnso-ppsai-impl at icann.org><mailto:gdd-gnso-ppsai-impl at icann.org>
Subject: Re: [Gdd-gnso-ppsai-impl] Summary, action items from today's PP IRT call

Dear Colleagues,

This is a reminder to please submit your input on the points below no later than your EOD Friday.

We will make any final edits to the PPAA draft based on this feedback and intend to send you the updated draft on Monday as soon as the final edits are complete and reviewed internally. You aren’t expected to review the draft prior to Tuesday’s meeting-I realize this is a tight turnaround-I will explain edits that were made  so that you can more easily review the updated draft after our call next week.

Best,
Amy

Sent from my iPhone

On Feb 20, 2018, at 12:27 PM, Amy Bivins <amy.bivins at icann.org<mailto:amy.bivins at icann.org>> wrote:
Dear Colleagues,

Thank you for your active participation on today’s Privacy/Proxy IRT call. We covered a lot of ground. If you could not attend, I encourage you to listen to the recording, available on the wiki, https://participate.icann.org/p39onhjd1g1/<https://participate.icann.org/p39onhjd1g1/>.

Please review the items discussed today (summarized below) and provide any additional input to the list no later than your EOD Friday, 23 Feb.

Monthly Reporting Specification

  1.  Issue 1: Report frequency—IRT members seemed to support a requirement that these reports be submitted quarterly (current draft suggested monthly). Absent contrary input on the list this week, this change will be made in next draft.
  2.  Issue 2: Report submission—on-list, some IRT members said that using ICANN reporting interface was too complicated and/or unnecessary. No one commented on this topic during today’s meeting. Absent substantial input on this topic on-list this week indicating that many IRT members would support a contrary reporting mechanism, no changes will be made on this point.
  3.  Issue 3: Report format—on-list, some IRT members took issue with requiring both per-registrar and per-TLD reports. During the call, some IRT members indicating per-TLD could be too labor intensive, but other IRT members supported having per-TLD reports. Additional IRT input is requested on this point.

  1.  Issue 4: Report fields—on-list, suggestions have been made for eliminating some fields, and adding others. Based on the discussion in today’s call (absent contrary and/or additional suggestions on-list) the specification will be updated to: eliminate “total” numbers for requests for specific contacts, eliminate “publication” fields for LEA and IP requests, add publication/disclosure-other fields to capture non-LEA/IP requests, add coded “reasons for denial” fields.

PP Applicant Guide

  1.  Issue 1: Shift to “rolling” application period (eliminating application phases). IRT members supported this approach. Absent contrary feedback on-list we will proceed with this approach.
  2.  Issue 2: Elimination of many “essay” questions in favor of “checkbox” questions. IRT members supported this approach. Absent contrary feedback on-list we will proceed with this approach.
  3.  Issue 3: Fees proposal. IRT requested additional documentation of costs to support fees proposal (ICANN org will work to provide this ASAP).

LEA Disclosure Framework Specification

  1.  Issue 1: Language re: notices to customers in Sections 6.3 and 4.3, while not directly contradictory, sets different standards for the timing of notice to customers regarding an LEA request. Per IRT input on-list and on today’s call, edits will be made to make clear that Section 4.3 controls, and language to 4.3 to make clear that provide will notify customer of a request in accordance with ToS and timeframe requested by LEA, subject to any other requirements under applicable law or court order. Any additional input on this is requested by the end of the week.
  2.  Issue 2: Required provider responses to high priority LEA requests. Per discussion on-list and during today’s call, it appears that

     *   If “action” is clearly defined to include (1) disclosure of the requested information, (2) refusal to disclose the requested information for one of the reasons listed in section 4.2.2, and/or (3) in exceptional circumstances, informing LEA that the provider requires additional time to respond, then
     *   The IRT appears to find a 24-hour response time acceptable for high-priority requests from LEA that qualify for this specification.
     *   IRT feedback is specifically requested on this point. Please respond to the list noting whether you (1) support, (2) oppose, or (3) would edit (explain how) the requirement that providers be required to action high-priority requests from LEA within 24 hours of receipt of the request from LEA. If there is disagreement on this, this will be flagged during the public comment period.
Best,
Amy

Amy E. Bivins
Registrar Services and Engagement Senior Manager
Registrar Services and Industry Relations
Internet Corporation for Assigned Names and Numbers (ICANN)
Direct: +1 (202) 249-7551
Fax:  +1 (202) 789-0104
Email: amy.bivins at icann.org<mailto:amy.bivins at icann.org>
www.icann.org<http://www.icann.org>

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