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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear RDA Scoping Team Members,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Please find below the notes and action items from today’s meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">The next RDA Scoping Team meeting will be Thursday, 16 December at 13:00 UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Marika, Berry, and Caitlin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">--<o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black">Action Items<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">1. By the COB Friday, 10 December, Scoping Team members who submitted questions to review questions, in light of meeting discussions and other questions submitted, and determine if questions should
be deleted, modified, or retained. Deletions and modifications to be applied by COB, Friday, 10 December. (https://docs.google.com/document/d/1arlKdQkbRkE1LuurmDdd-PZP184_AdFm/edit)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">2. Beginning 13 December, Support Staff to review the list of questions and group similar questions together and consolidate where possible. Support Staff to share updated list of questions with
the Scoping Team by Tuesday, 14 December for the Team to provide any objections by Thursday, 16 December.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">3. Groups who have not provided inputs for the Gap Analysis (BC, GAC, ISPCP, NCSG, SSAC) to do so in advance of the Team's next meeting on Thursday, 16 December.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Registration Data Accuracy Scoping Team – Meeting #9</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thursday 9 December at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo1"><span style="font-size:11.0pt">Welcome & Chair Updates (5 minutes)<o:p></o:p></span>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Next week’s meeting will be Thursday, 16 December at 13:00 UTC.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Once the Team goes through the entire list of submitted questions, Support Staff will group similar questions together<o:p></o:p></span></li></ul>
</li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Finalize questions to ICANN org regarding enforcement and Accuracy Reporting System (30 minutes)<o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:black;mso-list:l2 level2 lfo2"><span style="font-size:11.0pt">Input received from scoping team to date: </span><span style="font-size:11.0pt;color:windowtext"><a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1arlKdQkbRkE1LuurmDdd-PZP184_AdFm/edit__;!!PtGJab4!vj0sIHIzVEjrKu1rj8Q2JZv-Ay5nO7Tr6EkTqNGARa1CfH9UAWeYGFz0L3XDy8-4cBsyiVlO8mI$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1arlKdQkbRkE1LuurmDdd-PZP184_AdFm/edit__;!!PtGJab4!vj0sIHIzVEjrKu1rj8Q2JZv-Ay5nO7Tr6EkTqNGARa1CfH9UAWeYGFz0L3XDy8-4cBsyiVlO8mI$"><span style="font-size:12.0pt;color:#0563C1">https://docs.google.com/document/d/1arlKdQkbRkE1LuurmDdd-PZP184_AdFm/edit[docs.google.com]</span></a></span><span style="font-size:11.0pt"><o:p></o:p></span></li></ol>
</li></ol>
<ol start="1" type="1">
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The process of Registration Data Complaints is still in use – this will be conveyed back to IPC membership<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Encourage everyone to listen to the one-hour Compliance update session from ICANN72: https://72.schedule.icann.org/meetings/xGs2HynAJKdXvN36G<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Is there any self-policing going on for registrars that could be used for best practices?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The question re: due diligence for data accuracy – believe this is covered under existing contractual obligations – for
example, all new data sets are verified. On an annual basis, there is a confirmation sent to the registrant that the data is still accurate.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Paragraph 4 from the Whois Accuracy Spec provides that if registrar has any received any information that the information
is inaccurate, additional requirements apply.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In terms of suspending the ARS because the data is unavailable seems incorrect – there should be a legitimate ICANN purpose
for processing the data. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Have been told that registrars are not obliged to chase bounced emails – good to know this language exists. The WDRP notice
is not a confirmation – it’s a reminder.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">With respect to ARS, it was suspended because ICANN could not perform its current process<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registrars must annually self-certify that they are in compliance with the RAA. ICANN can audit registrars, which is a great
way to monitor and check for compliance. A DPA is not currently in place for ICANN. There is no way to prove that a registrant has read the WDRP notice; the same issue comes about with terms of service, but the terms are still legally binding.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 14 – specific UDRP case cited, where inaccurate data was disclosed – is there a flow between WIPO and ICANN – if
so, do standards apply, or is it a case-by-case basis?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Recommend every scoping team member read the WIPO decision in D2021-1050 – it’s relevant to the team’s work<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 16 – expecting ICANN to say that operational validation is required, syntactic validation is required for the country
code, and no validation of any kind is imposed on any other data elements.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 17 – focus of these contracts is what are the requirements, but there is an implicit question whether registrars
can do more work – are higher levels of validation permitted?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 18 – do registrars have to provide the level of validation with the data element – for example, tagging?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The answers to these three questions can be found in the RAA. Q17 – this is answered by registries who voluntarily commit
to levels of accuracy beyond what is in the RAA. Q18 – the answer is no. In the application and audits, CPs are only required to answer what answers match the requirements of the RAA, so that level of verification is not required – Rrs just have to outline
how they match the requirements. Q16 – there is a difference b/w accuracy that is required of the registrant, and the accuracy that is required – requirements from registry agreement is lower. Higher levels may be triggered from an inaccuracy complaint.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Accuracy and validation requirements – would recommend replacing accuracy with validation requirements.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The answers to these questions are documented in the background material; accordingly, what is the purpose for asking these
questions? Uncomfortable asking questions that show that the team hasn’t done its homework<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 19 notes for consistency check for some fields – in many cases, registrars do not do this. Has there been an outcome
to this question? <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Most registrars operate on a global scale, and it is not feasible to do cross-field validation worldwide<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question still stands – for many large countries, postal service offers cross-field validation for addresses. If a decision
was made that this is not feasible, it needs to be documented. The fact that the only thing that can be found is an old document that says discussions that are ongoing, needs an update.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For Q20 – would like confirmation that ARS was terminated because it couldn’t be done exactly as before.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There was a public comment in 2015 regarding the Whois Accuracy Program Specification – no changes have happened – this
is part of the community’s business even though it’s part of a contract<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Q21 – did not know there was a process to manually verify the information – what process is acceptable to ICANN to verify
an email address manually<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This option was negotiated into the agreement by registrars – ICANN wanted the name to be deleted if no affirmative response
– the manual verification was requested by registrars.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">What does “look for trends of abuse” mean?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Does ICANN look at the bigger picture? It could be helpful if so.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action: Support Staff to organize the questions and group questions that focus on a similar topic and produce updated version.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question to the group: do all of these questions still need to be asked?
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action: Scoping Team to review questions to confirm they are still relevant by COB Friday, 10 Dec.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Will Staff Support be removing questions that are duplicative?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If questions can be grouped by concept, that would be helpful.<o:p></o:p></span></li></ul>
</ol>
<ol style="margin-top:0in" start="2" type="1">
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoNormal" style="color:black;mso-list:l2 level2 lfo2"><span style="font-size:11.0pt">Scoping team input<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level2 lfo2"><span style="font-size:11.0pt">Confirm final questions for submission to ICANN org<o:p></o:p></span></li></ol>
</ol>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Gap Analysis (50 minutes)<o:p></o:p></span>
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<li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo3"><span style="font-size:11.0pt">Review input received from scoping team: </span><span style="font-size:11.0pt;color:windowtext"><a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/11msexuoqWSUsFj8ZjVvWF-XHpcMJntWH/edit__;!!PtGJab4!vj0sIHIzVEjrKu1rj8Q2JZv-Ay5nO7Tr6EkTqNGARa1CfH9UAWeYGFz0L3XDy8-4cBsypdJ09fc$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/11msexuoqWSUsFj8ZjVvWF-XHpcMJntWH/edit__;!!PtGJab4!vj0sIHIzVEjrKu1rj8Q2JZv-Ay5nO7Tr6EkTqNGARa1CfH9UAWeYGFz0L3XDy8-4cBsypdJ09fc$"><span style="font-size:12.0pt;color:#0563C1">https://docs.google.com/document/d/11msexuoqWSUsFj8ZjVvWF-XHpcMJntWH/edit[docs.google.com]</span></a></span><span style="font-size:11.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo3"><span style="font-size:11.0pt">Scoping team input<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo3"><span style="font-size:11.0pt">Confirm next steps<o:p></o:p></span></li></ol>
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<li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">So far, we have received input from RySG, RrSG, IPC, and ALAC.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Are the missing groups still planning to add feedback?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">GAC will have an answer by next week’s call.<o:p></o:p></span></li></ul>
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<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo4"><span style="font-size:11.0pt">Confirm action items & next meeting (Thursday 16 December at 13.00 UTC)<o:p></o:p></span></li></ol>
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