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<p class="MsoNormal">Dear RDA Scoping Team Members,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please find below the notes and action items from today’s Small Team Meeting, where the Small Team discussed Proposal A (registrar survey) in more depth.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Marika, Berry, and Caitlin<o:p></o:p></p>
<p class="MsoNormal">--<o:p></o:p></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><u><a href="https://community.icann.org/pages/viewpage.action?pageId=176622913">Action Items</a><o:p></o:p></u></b></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal">1. Michael P. to provide a written update to the list, informing the Scoping Team of the latest update from ICANN org re: specific accuracy scenarios.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. Small Team to review the proposed answers from Sarah W. and provide additional feedback and suggestions re: the answers to the questions and proposed questions for the survey (Proposal A). (https://docs.google.com/document/d/1sScP8MwgDCg4yvFNAYwQVql7DQob60vX/edit?pli=1)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3. Small Team to review the questions and proposed answers for Proposal E and provide additional feedback by Wednesday, 20 April - to be discussed during the Small Team's next meeting on Thursday, 21 April. (https://docs.google.com/document/d/1sScP8MwgDCg4yvFNAYwQVql7DQob60vX/edit?pli=1)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>RDA Scoping Team Meeting – Small Team Gap Analysis Proposals Meeting<o:p></o:p></b></p>
<p class="MsoNormal"><b>14 April 2021<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Discussion of Gap Analysis Proposals A & E<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
RrSG reps have provided homework on proposals A and E<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Support Staff tried to identify specific questions to help guide the discussion – if anything is missing, please feel welcome to raise it during the call or add it to the Google doc<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Proposal A </b>(Survey to Registrars)<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Insight into which aspects would assist the Scoping Team in addressing its assignments, recognizing that information provided through a survey may only provide a partial picture?
<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Rates of verified vs. unverified domains will help show a snapshot of the current amount of domains in each group. It is important to remember that because registration and verification of domains happens constantly the rates will change. <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Some Contracted Parties track validation/verification status in relation to a contact set, rather than a specific domain name. This is in alignment with the ICANN Whois Accuracy Program Specification (§3, Registrar is not required to perform the above validation
and verification procedures in Section 1(a) through 1(f) above, if Registrar has already successfully completed the validation and verification procedures on the identical contact information and is not in possession of facts or knowledge of circumstances
that suggest that the information is no longer valid.). This may affect the ability to report on rates of validated/verified domain names. <o:p></o:p></li></ul>
</li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
A contact is verified, not a domain name. A contact can be shared b/w multiple domain names or multiple accounts. Important to word this correctly.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
The validation presumably counts for as many accounts as it was used to satisfy the accuracy spec – the intent of this question is to have 200MM domains, and 150MM are verified and 50MM are not. There are other questions associated with this. Have never had
my contact info verified using the methodology used in the spec – there may be other questions or were other methods used to provide this verification prior to 2013.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
One interesting point: the role the reseller plays in the ecosystem. What could be helpful: is this verification done by the registrar, or is this outsourced to the reseller? This could be something that could be helpful, particularly for registrars operating
under the reseller model. <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
With respect to names registered prior to 2013 – the wording was intentional regarding legacy domain names. As long as none of the identified triggers are implicated for legacy domain names, the 2013 verification process would not have been triggered. With
respect to the question regarding resellers, the answer is likely: it depends. The registrar is ultimately on the hook, but the verification could be done differently – some registrars may do it; some resellers may do it, depending on the business model.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
As far as the data that is the same, is it the account holder’s data or the registrant data? In other words, if the next domain name uses the same data – is this what does not require further verification?
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
The registrant would not need to be re-validated.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
With respect to who does the verification, that will vary depending on the registrar.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Think about specific questions to ask registrars – for example, would it help the scoping team to know the reseller’s role in verification?<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Puzzled as to why reseller question is being asked.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
It would be nice to know who is participating – registrars, resellers, etc.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
How broadly would the survey be circulated? If there is an expectation for it to go beyond registrars, the group should discuss how this could be achieved.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
The RAA is explicit that registrars are on the hook for the contractual requirements it outsources to a third party like resellers<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Suggest looking at specific questions that could be helpful to ask: <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
The following questions look at how many domains have registration data which is validated and verified:
<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Do you proactively track rates of completed validation for domains registered with you?
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Do you proactively track rates of completed verification for domains registered with you?<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If no, is it possible to gather those rates? <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If yes to a/b/c, what percentage of domains registered with you have validated registration data?
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If yes to a/b/c, what percentage of domains registered with you have verified registration data?
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
What percentage of domains registered with you were created prior to the validation and verification requirements came into effect and have not yet been updated in a way that triggers the validation and verification requirements?
<o:p></o:p></li></ul>
</li></ul>
<p class="MsoListParagraphCxSpMiddle"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
The following questions look at how many domains have data which is currently in the verification process:<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Do you proactively track rates of in-progress validation for domains registered with you?
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Do you proactively track rates of in-progress verification for domains registered with you?<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If no, is it possible to gather those rates? <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If yes to a/b/c, what percentage of domains registered with you are in the validation process now?<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If yes to a/b/c, what percentage of domains registered with you are in the verification process now?
<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<o:p> </o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
The following questions look at how many domains are suspended due to incomplete verification:<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Do you proactively track rates of suspension due to incomplete verification? <o:p>
</o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If no, is it possible to gather those rates? <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If yes to a/b, what percentage of domains registered with you are suspended due to incomplete verification?
<o:p></o:p></li></ul>
</li></ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto">
<o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
The following questions look at the rate of email bounces for Whois Data Reminder Policy Notices sent out over a set time period.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Do you proactively track the rate of bouncebacks to WDRP emails? <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If no, is it possible to gather those rates?<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If yes to a/b, what percentage of domains registered with you <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
What information is needed from the Registrar for identification purposes? <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
What information would be publicly shared? <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Who has access to the individual responses?<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Required for identification: <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
IANA ID<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Person filling out the survey - name and contact email <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<o:p> </o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Publicly shared: <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Number of Registrars which responded <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Aggregated and anonymized response information <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<o:p> </o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Access to individual responses: <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
TBD (need to discuss with the full Scoping Team). Restriction of access to the individual responses will help promote honesty of response.
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Could include a survey question allowing the responding registrar to opt in to having their response associated with their IANA ID (otherwise it would only be used in anonymized or aggregated form)<o:p></o:p></li></ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto">
<o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
It is also important to determine the retention period of the personal data contained within the responses and include that information in the initial survey. The data should be retained for as long as is necessary to evaluate responses and then deleted (anonymized/aggregated
data may be retained). <o:p></o:p></li></ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto">
<o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
These questions are a great first start – group may need to edit further, and we should allow time for feedback.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
It would be nice to see individual responses. If that is not possible, it would be important to understand the responses. Doing it an aggregated way loses important granularity. For example, what size is the registrar that is responding?
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Who should be responsible for circulating the survey to Registrars? RrSG, ICANN org? <o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
ICANN Org should circulate the survey to all Registrars (not only those which are members of the RrSG).<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
The RrSG will help with communicating to its membership.<o:p></o:p></li></ul>
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<p class="MsoListParagraphCxSpMiddle"><o:p> </o:p></p>
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="color:black">How much time should be provided to respond to the survey?</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span>
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Start with one month and increase if necessary<o:p></o:p></li></ul>
</li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
What languages should be offered?<o:p></o:p>
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
UN6<o:p></o:p></li></ul>
</li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Translation be facilitated by ICANN org, but would add time<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
What incentives could be provided to encourage Registrars to participate in the survey?<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Compliance safe harbor<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Publish names of those registrars would participated <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Publishing could also be a disincentive for participation <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
ICANN to offer stay from the upcoming audit<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Is there a need for a compliance amnesty if survey responses indicate non-compliance?<o:p></o:p>
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Yes, to encourage response<o:p></o:p></li></ul>
</li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Org would need to check with legal colleagues on this<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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