[Gnso-bylaws-dt] FINAL CALL 07 AUGUST: Final Revised Guidelines & Motion Template - Section 1.3 Approval Action Community Forum (24 July 2019)

Wed Aug 7 05:13:48 UTC 2019

Thanks very much to Julie and Ariel for keeping us on track with our
deadlines for finalising our work on Section 1.3.

It looks to me (albeit I'm ahead of most of you in time zone, so I
appreciate that the 7th August is just beginning for some) like we have no
new comments or concerns raised in the Google Doc. My comment in there
about the timeline and whether a Council meeting is called for a policy or
administrative issue is the only remaining comment. After discussions with
staff about this, I don't think it's a point that should impact our
timeline here in 1.3, although it is going to become a live issue at some
point, I'm guessing, in some other, more material context. What I propose
that we do is to include with our package of guidelines to Council when we
submit it in September a covering note or additional comments that flag
this issue of whether a Council meeting to address an EC responsibility is
policy-related or administrative for the purposes of the GNSO Operating
Procedures rules on notice of Council meetings.

Best wishes to all,

Heather

On Tue, Jul 30, 2019 at 11:51 PM Julie Hedlund <julie.hedlund at icann.org>
wrote:

> Dear DT members,
>
>
>
> Per action item 2 below from the meeting on 24 July, this is a FINAL CALL
> for comments or suggested edits on the final revised version of the
> GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM
> DRAFT (24 July 2019) at:
> https://docs.google.com/document/d/1walBGVlK4C2eIq_Gj4DWYxkjxE_k8u718iXIySdayVQ/edit?usp=sharing.
> The document also is attached in Word with redlines.
>
>
>
> *The FINAL CALL will end as of Wednesday, 07 August 2019.*
>
>
>
> Thank you very much for your consideration.
>
>
>
> Kind regards,
>
> Julie & Ariel
>
>
>
> *From: *Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org> on behalf of
> Julie Hedlund <julie.hedlund at icann.org>
> *Date: *Thursday, July 25, 2019 at 5:58 PM
> *To: *"gnso-bylaws-dt at icann.org" <gnso-bylaws-dt at icann.org>
> *Subject: *[Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting
> 24 July 21:00 UTC
>
>
>
> Dear all,
>
>
>
> Please see below the action items and notes captured by staff from the GNSO
> Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC).  Staff have
> posted these to the wiki space.  *Please note that these are high-level
> notes and are not meant as a substitute for the recording, chat room, or
> transcript**.* The recording, AC chat, transcript and attendance records
> are posted on the wiki at:
> https://community.icann.org/pages/viewpage.action?pageId=111387725.
>
>
>
> Please note that all versions of the guidelines may be found on the wiki
> at:
> https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Depository.
>
>
>
>
> Best Regards,
>
> Julie
>
> Julie Hedlund, Policy Director
>
>
>
> *Actions Items:*
>
>
>
>    1. *Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation
>    on Initiating a Special IFR: *
>       1. DT members to review and provide comments on the CLEAN version
>       of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2TEt10/edit?usp=sharing
>       [docs.google.com]
>       <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-2Dc-5F5t9aV2TEt10_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=n1pFSWYlqFjm1ID3gK7nbPFD_IxCw3g79ArhdbY267s&s=9a1yfhxGDXsBz1LN51V7B_yyrOnl6vlcTXMwnar2Vx0&e=>
>       ASAP but not later than 16 August.
>       2. Staff and David McCauley to coordinate on sending a reminder to
>       the DT and GRC.
>    2. *Section 1.3 Approval Action Community Forum:  *
>       1. Staff to work with Heather Forrest and Steve DelBianco on
>       revised language relating to section 1.4 of the Bylaws.
>       2. Staff to work with Heather Forrest with respect to revised
>       language relating to the timeline.
>       3. DT members to review the final draft with the last call at the
>       meeting on 07 August.
>    3. *Section 2.2 Petition Process for Specified Actions and Section 2.3
>    Rejection Action Community: *
>       1. Staff should incorporate a timeline for both processes and make
>       sure that the relevant sections of 2.3 are consistent with 1.3.
>       2. DT members should review the revised draft guidelines in
>       preparation for the meeting on 07 August.
>
>
>
> *Notes:*
>
>
>
> *1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on
> Initiating a Special IFR:*
>
>
>
> -- DT and GRC had a productive meeting on Monday, 15 July to discuss
> revisions to the guidelines addressing questions from the GRC.
>
> -- Staff worked with Heather Forrest and David McCauley to revise the
> document and sent it to the GRC and DT on 18 July.
>
> -- Staff will work with David McCauley on the timing of a reminder to the
> GRC and DT to request input no later than 16 August.
>
>
>
> *3. Section 1.3 Approval Action Community Forum:*
>
>
>
> -- 4.1 Representative to the EC Administration -- that is correct, the
> Chair may not always be in this position.  Leave it as “Representative to
> the EC Administration” rather than “Chair”.
>
> -- 4.3.1: “In no event later than” could be said simply as “within".
> Although the first construction is more consistent with the Bylaws.  *ACTION:
> Heather and Steve to review.*
>
> -- 4.3.2: Abstentions: count as abstentions in this section, not as a no,
> with respect to the count.  The relevant section of the Bylaws is
> excerpted, but include a note about approval at the beginning of the
> document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether
> to Approve an Approval Action, an action is approved if it is (A) supported
> by three or more Decisional Participants and (B) not objected to by more
> than one Decisional Participant.”  *ACTION: Staff to insert text for
> Heather and Steve to review.*
>
> -- On the Timeline for GNSO Council Decision, T-21 *-- * Schedule Special
> Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating
> Procedures 3.3.1 Advance Notice of Meetings.  *ACTION: Heather to review.*
>
> -- Final call is the next DT meeting on 07 August.
>
>
>
> *3. Section 2.2 Petition Process for Specified Actions and Section 2.3
> Rejection Action Community:*
>
>
>
> -- When we did these bylaws in 2016 we wanted to allow each AC/SO
> decisional participant to decide it’s own procedures to arrive at its
> decision.
>
> -- From Heather Forrest to Everyone: (05:51 PM) @Steve - for GNSO does
> that also mean decision-making within the SG/Cs?
>
> -- Steve’s suggestion -- should be stakeholder groups OR constituencies.
>
> -- Staff should incorporate a timeline for both processes and make sure
> that the relevant sections of 2.3 are consistent with 1.3.
>
> -- DT members should review and be prepared for a discussion during the
> meeting on 07 August.
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