[Gnso-bylaws-dt] FINAL CALL 07 AUGUST: Final Revised Guidelines & Motion Template - Section 1.3 Approval Action Community Forum (24 July 2019)

Wed Aug 7 18:20:05 UTC 2019

Hi Wolf-Ulrich,

Thank you for your comments.  In the first, you helpfully pointed out duplicate text on page 5.  We’ve resolved your comment and deleted the text.

Your second comment, also on page 5, suggested the need for a clarification.  You note that the statement, “Within twenty-one (21) days after the expiration of the Approval Action Community Forum, the GNSO Council will...” is inconsistent with the 14-day deadline for a Council meeting and decision in the timeline.  The reason for the discrepancy is that it is expected that the Council decision would take place within the 21-day period, but not later than 21 days.  In order to ensure the Council’s timely decision a meeting is scheduled in the timeline at the earliest possible time – at 14 days – and a decision is taken accordingly.  However, it is possible that a meeting and decision could occur later than 14 days, but still within the 21-day period.

Kind regards,
Julie

From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org> on behalf of "Wolf-Ulrich.Knoben" <wolf-ulrich.knoben at t-online.de>
Date: Wednesday, August 7, 2019 at 1:30 PM
To: "gnso-bylaws-dt at icann.org" <gnso-bylaws-dt at icann.org>
Subject: Re: [Gnso-bylaws-dt] FINAL CALL 07 AUGUST: Final Revised Guidelines & Motion Template - Section 1.3 Approval Action Community Forum (24 July 2019)

Thanks Heather,

daylight has also touched Europe, and so I inserted comments which I think can easily be clarifed.

Looking forward to meeting you later today

Wolf-Ulrich
Am 07.08.2019 um 07:13 schrieb Heather Forrest:
Thanks very much to Julie and Ariel for keeping us on track with our deadlines for finalising our work on Section 1.3.

It looks to me (albeit I'm ahead of most of you in time zone, so I appreciate that the 7th August is just beginning for some) like we have no new comments or concerns raised in the Google Doc. My comment in there about the timeline and whether a Council meeting is called for a policy or administrative issue is the only remaining comment. After discussions with staff about this, I don't think it's a point that should impact our timeline here in 1.3, although it is going to become a live issue at some point, I'm guessing, in some other, more material context. What I propose that we do is to include with our package of guidelines to Council when we submit it in September a covering note or additional comments that flag this issue of whether a Council meeting to address an EC responsibility is policy-related or administrative for the purposes of the GNSO Operating Procedures rules on notice of Council meetings.

Best wishes to all,

Heather

On Tue, Jul 30, 2019 at 11:51 PM Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>> wrote:
Dear DT members,

Per action item 2 below from the meeting on 24 July, this is a FINAL CALL for comments or suggested edits on the final revised version of the GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT (24 July 2019) at: https://docs.google.com/document/d/1walBGVlK4C2eIq_Gj4DWYxkjxE_k8u718iXIySdayVQ/edit?usp=sharing [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1walBGVlK4C2eIq-5FGj4DWYxkjxE-5Fk8u718iXIySdayVQ_edit-3Fusp-3Dsharing&d=DwMDaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=oKqeiIhNsM3aEKNgE_GIo25AexFKMJoY3x41HREMeno&s=x67lwin6xINdpL04ogjqxcFTPGkONVdqQl_ZxyanMHQ&e=>. The document also is attached in Word with redlines.

The FINAL CALL will end as of Wednesday, 07 August 2019.

Thank you very much for your consideration.

Kind regards,
Julie & Ariel

From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org<mailto:gnso-bylaws-dt-bounces at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Thursday, July 25, 2019 at 5:58 PM
To: "gnso-bylaws-dt at icann.org<mailto:gnso-bylaws-dt at icann.org>" <gnso-bylaws-dt at icann.org<mailto:gnso-bylaws-dt at icann.org>>
Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 24 July 21:00 UTC

Dear all,

Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC).  Staff have posted these to the wiki space.  Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387725.

Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Depository.

Best Regards,
Julie
Julie Hedlund, Policy Director

Actions Items:

  1.  Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR:

     *   DT members to review and provide comments on the CLEAN version of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2TEt10/edit?usp=sharing [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-2Dc-5F5t9aV2TEt10_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=n1pFSWYlqFjm1ID3gK7nbPFD_IxCw3g79ArhdbY267s&s=9a1yfhxGDXsBz1LN51V7B_yyrOnl6vlcTXMwnar2Vx0&e=> ASAP but not later than 16 August.
     *   Staff and David McCauley to coordinate on sending a reminder to the DT and GRC.

  1.  Section 1.3 Approval Action Community Forum:

     *   Staff to work with Heather Forrest and Steve DelBianco on revised language relating to section 1.4 of the Bylaws.
     *   Staff to work with Heather Forrest with respect to revised language relating to the timeline.
     *   DT members to review the final draft with the last call at the meeting on 07 August.

  1.  Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community:

     *   Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3.
     *   DT members should review the revised draft guidelines in preparation for the meeting on 07 August.

Notes:

1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR:

-- DT and GRC had a productive meeting on Monday, 15 July to discuss revisions to the guidelines addressing questions from the GRC.
-- Staff worked with Heather Forrest and David McCauley to revise the document and sent it to the GRC and DT on 18 July.
-- Staff will work with David McCauley on the timing of a reminder to the GRC and DT to request input no later than 16 August.

3. Section 1.3 Approval Action Community Forum:

-- 4.1 Representative to the EC Administration -- that is correct, the Chair may not always be in this position.  Leave it as “Representative to the EC Administration” rather than “Chair”.
-- 4.3.1: “In no event later than” could be said simply as “within".  Although the first construction is more consistent with the Bylaws.  ACTION: Heather and Steve to review.
-- 4.3.2: Abstentions: count as abstentions in this section, not as a no, with respect to the count.  The relevant section of the Bylaws is excerpted, but include a note about approval at the beginning of the document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether to Approve an Approval Action, an action is approved if it is (A) supported by three or more Decisional Participants and (B) not objected to by more than one Decisional Participant.”  ACTION: Staff to insert text for Heather and Steve to review.
-- On the Timeline for GNSO Council Decision, T-21 -- Schedule Special Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating Procedures 3.3.1 Advance Notice of Meetings.  ACTION: Heather to review.
-- Final call is the next DT meeting on 07 August.

3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community:

-- When we did these bylaws in 2016 we wanted to allow each AC/SO decisional participant to decide it’s own procedures to arrive at its decision.

-- From Heather Forrest to Everyone: (05:51 PM) 
@Steve - for GNSO does that also mean decision-making within the SG/Cs?

-- Steve’s suggestion -- should be stakeholder groups OR constituencies.
-- Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3.
-- DT members should review and be prepared for a discussion during the meeting on 07 August.
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