[Gnso-bylaws-dt] Fwd: Update on Guidelines & Templates for the GNSO’s Role in the Empowered Community Drafting Team work

Wed Sep 4 07:53:40 UTC 2019

Dear DT colleagues,

In advance of our call, please see below my email to the GNSO Council
leadership team earlier this week updating as to our progress and
suggestions re meeting attendance, a public session in Cancun, and how to
deal with final sign-off on 18.12 Joint Consultation Guidelines with the
ccNSO. An update on the Joint Consultation Guidelines is on our agenda for
this week  - Julie, Ariel and I will provide more detailed information
then.

I understand Keith's reply to be supportive of where we are and what is
proposed in terms of next steps.

We are, hooray!, coming to the end of our efforts with the work on 3.1, 3.2
and 3.3 in this week's call. To streamline and economise your work, if you
haven't already reviewed the drafts that Ariel and Julie circulated at the
end of our last call, if you can spare an hour between now and the call,
review 3.1. You'll find later that 3.2 and 3.3 are nearly identical in
terms of process, it's just the trigger for the process that differs.
Julie, Ariel, David and I have been in all 3 docs and making various
typographical, consistency and clean-up type edits over the past 2 weeks.
With each wave of edits, Ariel has gone back over all 3 docs to clean them
up, so that we're not faced with a horribly messy document for our call.
She's frankly done an amazing job at keeping up with all the tinkering.
There are some major issues of substance to focus on in our call this week
- I urge us to resist the temptation to engage in wordsmithing during the
call, so that we can be sure to get through 3.1 in its entirety while we're
together. The tinkering and review of the other two docs, 3.2 and 3.3, I'm
confident can be done offline after we've finished discussing 3.1.

With best wishes to everyone, and looking forward to catching up with you
in a bit more than 12 hours,

Heather

---------- Forwarded message ---------
From: Drazek, Keith <kdrazek at verisign.com>
Date: Tue, Sep 3, 2019 at 10:18 AM
Subject: RE: Update on Guidelines & Templates for the GNSO’s Role in the
Empowered Community Drafting Team work
To: haforrestesq at gmail.com <haforrestesq at gmail.com>, rafik.dammak at gmail.com
<rafik.dammak at gmail.com>, pam.little at alibaba-inc.com <
pam.little at alibaba-inc.com>
Cc: julie.hedlund at icann.org <julie.hedlund at icann.org>, ariel.liang at icann.org
<ariel.liang at icann.org>, marika.konings at icann.org <marika.konings at icann.org>,
mary.wong at icann.org <mary.wong at icann.org>

Hi Heather,

Thanks very much to you and to the members of the Drafting Team. This is
great news and I look forward to the opportunity to engage the group during
our October Council meeting. Rafik, Pam and I will discuss further during
our upcoming leadership call, and we’ll get back to you with any follow-up
questions. Your recommendations below are noted!

Best regards,

Keith

*From:* Heather Forrest <haforrestesq at gmail.com>
*Sent:* Monday, September 02, 2019 7:31 AM
*To:* Drazek, Keith <kdrazek at verisign.com>; rafik.dammak at gmail.com; Pam
Little <pam.little at alibaba-inc.com>
*Cc:* Julie Hedlund <julie.hedlund at icann.org>; Ariel Liang <
ariel.liang at icann.org>; Marika Konings <marika.konings at icann.org>; Mary
Wong <mary.wong at icann.org>
*Subject:* [EXTERNAL] Update on Guidelines & Templates for the GNSO’s Role
in the Empowered Community Drafting Team work

Dear Keith, Rafik, Pam,

I hope this message finds the three of you and your Council colleagues very
well. I write on behalf of the Drafting Team tasked with developing
Guidelines & Templates for the GNSO’s Role in the Empowered Community to
update you on our progress on our work plan.

I am pleased to report that we are on track to submit our work to the GNSO
Council in time for the October meeting document deadline, as shown here:
https://docs.google.com/document/d/1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-n0PnY/edit

One discrete element of our work, the development of Guidelines for
GNSO-ccNSO Joint Consultation on the Initiation of a Special IFR, has
required close cooperation with our counterparts serving on the ccNSO's
Guidelines Review Committee. There have been several rounds of substantial
revisions to the initial draft Guidelines text, with suggested edits from
both the GNSO and ccNSO participants. Rather than deviate from its current
work plan and momentum, the Drafting Team proposes to return to the ccNSO's
most recent suggestions on the Joint Consultation guidelines *after *submitting
the remainder of its work to the GNSO Council in time for the Council's
October meeting. It has been suggested that the Joint Consultation
Guidelines could be symbolically submitted to both the GNSO and ccNSO
Councils in time for their respective November meetings, so that they could
be discussed in the joint meeting of the Councils in Montreal and, if
appropriate, jointly agreed in Montreal. If the GNSO Council supports this
course of action, the Drafting Team will continue its work as in the work
plan linked above and the Council will receive by 14 October all of the
DT's guidelines and motion templates except the Guidelines for GNSO-ccNSO
Joint Consultation on the Initiation of a Special IFR.

The Drafting Team has also identified some issues that lie beyond the scope
of the DT's work for subsequent follow-up by the GNSO Council. These will
be documented in the covering note from the DT to the GNSO Council.

If the GNSO Council finds it useful, the Drafting Team will be very pleased
to attend the October and/or November GNSO Council meetings to answer any
questions or provide an introduction on the guidelines and motion
templates. We will also be very happy to explain the involvement with the
ccNSO in developing the Guidelines for GNSO-ccNSO Joint Consultation on the
Initiation of a Special IFR, and how this might proceed in Montreal.

We also suggest that the Council consider submitting a meeting request for
ICANN67 Cancun for a public session (HIT or similar) to present the
guidelines and templates to the GNSO Stakeholder Groups and Constituencies.
Various of the GNSO's responsibilities as a member of the EC and a
Decisoinal Participant involve some action that commences by or is
communicated through or requires input from the SG/Cs. We believe that it
would be helpful to clearly identify these to the SG/C communities directly
so that they can reflect upon their own charters and internal procedures to
determine if changes are required at the SG/C level.

We remain very willing to answer any questions that the Council may have
about our work.

Best wishes,

Heather Forrest

Drafting Team Chair
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