[GNSO-CCOICI] Reminder - deadline for input is today - Monday 29 November

Mon Nov 29 12:47:58 UTC 2021

Dear colleagues,

I trust you are all doing well and that those of you celebrating
Thanksgiving had a nice holiday.

Thanks Marika for the reminder!

If you did not yet, please complete the assignments below by today *Monday
29 November.*

Your input is key to delivering on the tasks that have been assigned by the
Council to the CCOICI.

Many thanks and regards.

Olga

El lun, 29 nov 2021 a las 5:13, Marika Konings (<marika.konings at icann.org>)
escribió:

> Reminder, the deadline for input is today, Monday 29 November. So far no
> input has been received from any members.
>
>
>
> *Action Items:*
>
>
>
>    1. ACTION ITEM: CCOICI members to review the preliminary responses to
>    the questions at https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit
>    [docs.google.com]
>    <https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$>
>     by Monday 29 November.
>    2. ACTION ITEM: CCOICI members to take the test survey at https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
>    [engage.clicktools.com]
>    <https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$>
>     and provide feedback in the Google doc at https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
>    [docs.google.com] by Monday 29 November.
>
>
>
> *From: *GNSO-CCOICI <gnso-ccoici-bounces at icann.org> on behalf of Marika
> Konings <marika.konings at icann.org>
> *Date: *Tuesday, 16 November 2021 at 13:19
> *To: *"gnso-ccoici at icann.org" <gnso-ccoici at icann.org>
> *Subject: *[GNSO-CCOICI] Next CCOICI meeting rescheduled to Wednesday 1
> December
>
>
>
> Dear All,
>
>
>
> Noting the intensity of Council meetings this week which seems to have
> impacted the ability to complete the action items below, we’ve consulted
> with Olga who has agreed to reschedule the CCOICI meeting to Wednesday 1
> December at 13.00 UTC. That should give everyone almost 2 additional weeks
> to complete the assignments below. Your input is key to delivering on the
> tasks that have been assigned by the Council to the CCOICI. Please make
> sure to provide your input in the google docs below *by Monday 29
> November* at the latest.
>
>
>
> Thanks,
>
>
>
> Emily, Julie and Marika
>
>
>
> *From: *GNSO-CCOICI <gnso-ccoici-bounces at icann.org> on behalf of Marika
> Konings <marika.konings at icann.org>
> *Date: *Monday, 15 November 2021 at 16:54
> *To: *"gnso-ccoici at icann.org" <gnso-ccoici at icann.org>
> *Subject: *[GNSO-CCOICI] Reminder - Action Items
>
>
>
> Reminder:
>
>
>
> *Action Items:*
>
>
>
>    1. *ACTION ITEM: **CCOICI* *members to review the preliminary
>    responses to the questions
>    at https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit
>    [docs.google.com]
>    <https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$> and
>    provide feedback before the meeting on 17 November if possible.*
>    2. *ACTION ITEM: **CCOICI* *members to take the test survey
>    at https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
>    [engage.clicktools.com]
>    <https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$> and
>    provide feedback in the Google doc
>    athttps://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
>    [docs.google.com]
>    <https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpO0uTCnug$> before
>    the meeting on 17 November if possible.*
>
>
>
> *From: *GNSO-CCOICI <gnso-ccoici-bounces at icann.org> on behalf of Marika
> Konings <marika.konings at icann.org>
> *Date: *Thursday, 11 November 2021 at 09:14
> *To: *Julie Hedlund <julie.hedlund at icann.org>, "gnso-ccoici at icann.org" <
> gnso-ccoici at icann.org>
> *Subject: *Re: [GNSO-CCOICI] Action Items and Notes: CCOICI Meeting 10
> Nov at 13:00 UTC
>
>
>
> Dear All,
>
>
>
> As mentioned, please note that we’ve added an additional table to the test
> survey input form (https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
> [docs.google.com]
> <https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qaJPS4_D361OPo32bpRpLeYATN0bjaG2rkZ-VC9t10JnWZsn8Sjv_lCZaI7S-xZGZCDXhNmgxQ$>)
> to capture your input on the PDP 3.0 developed WG leadership survey.
> However, please focus your input for next week’s meeting on the first table
> concerning the test WG self-assessment. Of course, if you are able to, you
> are also welcome to already provide your input on the second table as well,
> but we understand if some additional time may be needed for that homework.
>
>
>
> In addition, please find here for your review the proposed call for
> volunteers for the SOI Task Force: https://docs.google.com/document/d/1cr32-yJlGaBGLhNvUp5MeGyXitKFDvAC/edit
> [docs.google.com]
> <https://urldefense.com/v3/__https:/docs.google.com/document/d/1cr32-yJlGaBGLhNvUp5MeGyXitKFDvAC/edit__;!!PtGJab4!qaJPS4_D361OPo32bpRpLeYATN0bjaG2rkZ-VC9t10JnWZsn8Sjv_lCZaI7S-xZGZCDgBwaZOg$>.
> We would like to circulate this call for volunteers early next week so
> please provide any input you have by Monday 15 November COB.
>
>
>
> Thanks,
>
>
>
> Emily, Julie and Marika
>
>
>
> *From: *GNSO-CCOICI <gnso-ccoici-bounces at icann.org> on behalf of Julie
> Hedlund <julie.hedlund at icann.org>
> *Date: *Wednesday, 10 November 2021 at 15:18
> *To: *"gnso-ccoici at icann.org" <gnso-ccoici at icann.org>
> *Subject: *[GNSO-CCOICI] Action Items and Notes: CCOICI Meeting 10 Nov at
> 13:00 UTC
>
>
>
> Dear members of the CCOICI,
>
>
>
> Please see below the action items and brief notes for the meeting of the
> Committee on Wednesday, 10 November at 13.00 UTC.  Please see the relevant
> materials which can be found on the wiki page:
> https://community.icann.org/x/JYMZCg.
>
>
>
> The next meeting will be scheduled for * Wednesday, 17 November at 13.00
> UTC.*
>
>
>
> Kind regards,
>
> Marika & Julie
>
>
>
> *Action Items:*
>
>
>
>    1. *ACTION ITEM: CCOICI members to review the preliminary responses to
>    the questions at
>    https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit
>    [docs.google.com]
>    <https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$>
>    and provide feedback before the meeting on 17 November if possible.*
>    2. *ACTION ITEM: CCOICI members to take the test survey at
>    https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
>    [engage.clicktools.com]
>    <https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$>
>    and provide feedback in the Google doc at
>    https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
>    [docs.google.com]
>    <https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpO0uTCnug$>
>    before the meeting on 17 November if possible.*
>
>
>
> *Notes:*
>
>
>
> *Proposed Agenda – CCOICI Meeting on Wednesday 10 November at 13.00 UTC*
>
>
>
> 1. Welcome
>
>
>
> a. Status update on SOI Task Force Assignment
>
>
>
>    - Olga sent the assignment form to the Council list and asked for
>    comments; none were received.
>    - As there were no comments/objections the next step is the launch a
>    call for volunteers, confirm the participants, and then start the work.
>    - Staff will draft the call for volunteers and will share the draft
>    with the Committee.
>
>
>
> 2. Working Group Self-Assessment - Review preliminary responses to key
> questions
>
>
>
> a. Review preliminary responses (see attached)
>
>
>
> b. CCOICI Input
>
>
>
>    - Based on the responses to the survey and discussion at the last
>    meeting, staff has developed a draft of the current thinking.
>    - There are three different segments.
>
>
>
> First segment: *Initial thoughts on improvements and enhancements that
> can be introduced:*
>
>
>
>    - Try to reach agreement on the direction the group wants to take on
>    the WG Self-Assessment.
>    - Any changes to the current WG Self-Assessment form would have to go
>    through several steps for approval.
>    - Currently the survey is done at the end of the PDP life cycle so too
>    late to be used for any course correction.
>    - Survey needs to be brief – balance between getting key information
>    and easy enough to complete.
>    - Noted that if there is a periodic survey there should be sufficient
>    flexibility to allow for follow up.
>    - On the need for half-way surveys, it could depend on the work of the
>    PDP: Should it be built into the charter?
>    - CCOICI is looking at work that relates to the PDP, but it is not a
>    PDP.  It might suggest changes to the GNSO Operating Procedures, but these
>    would have to go out for public comment.
>    - *Next steps / Question for CCOICI**: *
>       - *Confirm these preliminary responses.*
>       - *Confirm any further improvements / enhancements that have not
>       been captured here.*
>
>
>
> Second segment: *Should a more periodic survey be introduced, and if so,
> what impact does this have on the existing ‘end of life’ survey?*
>
>
>
>    - If the group is in agreement that periodic surveys should be
>    introduced, these should be tied to PDP milestones.
>    - On a related note the survey milestones could be built into the
>    charter, with the flexibility to adjust as necessary.
>    - A related question could be how could the survey timing be
>    adjusted.
>    - Including in the charter would make it clear what is expected.
>    - Could have standard questions with the ability to add to the basic
>    template.
>    - Could be good to have a template/general structure that could be
>    adjusted.
>    - Question: Should we allow for anonymous responses?  Answer: In the
>    past the survey asks for names and affiliations, but the names are only
>    used to confirm the identity and affiliation, as well as to avoid multiple
>    responses from the same person.  Responses are aggregated before
>    publication.  In a recent case we confirmed that specific responses that
>    were potentially identifiable could still be published.
>    - Current survey seemed to be a bit long.  Should be some kind of a
>    warning about the length – number of pages left, etc.
>    - A couple of different tools have been used for the survey.  The
>    current tool doesn’t allow for a progress bar, but we could include some
>    text in the introduction indicating the number of questions and pages, but
>    if a progress bar is needed staff can take that recommendation into
>    consideration.
>    - The current survey is lengthy because there is a lot of material to
>    cover; periodic surveys could be shorter.
>    - There needs to be room in the survey for a WG-specific item,
>    particularly if we are relying on third parties or something that the WG
>    needs to rate.
>    - *Next steps / Question for CCOICI**: *
>       - *Confirm these preliminary responses.*
>       - *What would be the preferred periodicity and who/how should this
>       periodicity be confirmed (e.g. is it set in stone, is it confirmed in the
>       charter?)*
>       - *Complete test run of existing WG Self-Assessment and provide
>       observations and suggestions for changes. *
>       - *Consider what questions should be asked in the periodic survey. *
>
>
>
> Third segment: *Should an assessment of the performance of WG leadership
> be part of the WG Self-Assessment?*
>
>
>
>    - This is an important issue.
>    - Based on the feedback received so far, most agreed that there should
>    be questions included about the performance of WG leadership, but shouldn’t
>    be used to pressure leadership.
>    - Some responses relating to leadership could be viewed by Council
>    leadership and not posted publicly.  Make it clear who can see the
>    responses.
>    - PDP 3.0 template seems to be a helpful basis.
>    - Could be helpful to have a base survey template to which specific
>    questions could be added, in coordination with the liaison.
>    - One or two commenters asked if there could be a potential role for
>    the Ombudsman.  Ask the question as to whether there is a specific role for
>    the Ombudsman.  There is already a path to the Ombudsman.
>    - Consider the HR aspect – that an evaluation could have an impact on
>    someone outside of the ICANN community.
>    - *Next steps / Question for CCOICI**: *
>       - *Confirm these preliminary responses.*
>       - *Review PDP 3.0 template to see if these questions should be
>       incorporated into the periodic survey (part, all, different questions)*
>       - *Consider if there is a role for the Ombudsman in this process
>       (in addition to the existing role as any community member can appeal to the
>       Ombudsman for assistance)*
>
>
>
> c. Confirm next steps
>
>
>
> *ACTION ITEM: CCOICI members to review the preliminary responses to the
> questions at
> https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit
> [docs.google.com]
> <https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$>
> and provide feedback before the meeting on 17 November if possible.*
>
>
>
> 3. Working Group Self-Assessment – Test WG Self-Assessment Survey
>
>
>
> a. CCOICI to complete test survey - https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
> [engage.clicktools.com]
> <https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$>
>
>
>
> b. Feedback mechanism
>
>
>
>    - Seems that the links in the introduction don’t work.  Staff will
>    look into that.
>    - Think about how the questions and responses can be framed to be
>    easily answered but also actionable, particularly in the Personal
>    Dimensions section.
>    - Committee members should take the survey and provide feedback.
>    - What is a reasonable timeframe to provide feedback – before next
>    meeting or later?  Ask for input by the 17th but allow an additional
>    week if necessary.
>
>
>
> c. Confirm next steps
>
>
>
> *ACTION ITEM: CCOICI members to take the test survey at
> https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
> [engage.clicktools.com]
> <https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$>
> and provide feedback in the Google doc at
> https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
> [docs.google.com]
> <https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpO0uTCnug$>
> before the meeting on 17 November if possible.*
>
>
>
> 4. Confirm action items & next meeting (Wednesday 17 November at 13.00 UTC)
>
>
> _______________________________________________
> GNSO-CCOICI mailing list
> GNSO-CCOICI at icann.org
> https://mm.icann.org/mailman/listinfo/gnso-ccoici
>
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