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<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Noting the intensity of Council meetings this week which seems to have impacted the ability to complete the action items below, we’ve consulted with Olga who has agreed to reschedule
the CCOICI meeting to Wednesday 1 December at 13.00 UTC. That should give everyone almost 2 additional weeks to complete the assignments below. Your input is key to delivering on the tasks that have been assigned by the Council to the CCOICI. Please make sure
to provide your input in the google docs below <b><u>by Monday 29 November</u></b> at the latest.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Emily, Julie and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-CCOICI <gnso-ccoici-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Monday, 15 November 2021 at 16:54<br>
<b>To: </b>"gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>[GNSO-CCOICI] Reminder - Action Items<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Reminder:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black">Action Items:</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0cm;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" start="1" type="1">
<li class="MsoListParagraph" style="color:black;margin-left:0cm;mso-list:l1 level1 lfo1">
<b><span lang="EN-US">ACTION ITEM:<span class="apple-converted-space"> </span></span></b><b><span lang="EN-US" style="color:white;background:#6A5A00">CCOICI</span></b><span class="apple-converted-space"><b><span lang="EN-US"> </span></b></span><b><span lang="EN-US">members
to review the preliminary responses to the questions at<span class="apple-converted-space"> </span><a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$" target="_blank" title="https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$"><span style="color:#044A91">https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit
[docs.google.com]</span></a><span class="apple-converted-space"> </span>and provide feedback before the meeting on 17 November if possible.</span></b><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:0cm;mso-list:l1 level1 lfo1">
<b><span lang="EN-US">ACTION ITEM:<span class="apple-converted-space"> </span></span></b><b><span lang="EN-US" style="color:white;background:#6A5A00">CCOICI</span></b><span class="apple-converted-space"><b><span lang="EN-US"> </span></b></span><b><span lang="EN-US">members
to take the test survey at<span class="apple-converted-space"> </span><a href="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$" title="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$"><span style="color:#044A91">https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
[engage.clicktools.com]</span></a><span class="apple-converted-space"> </span>and provide feedback in the Google doc at<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpO0uTCnug$" target="_blank"><span style="color:#044A91">https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
[docs.google.com]</span></a><span class="apple-converted-space"> </span>before the meeting on 17 November if possible.</span></b><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-CCOICI <gnso-ccoici-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Thursday, 11 November 2021 at 09:14<br>
<b>To: </b>Julie Hedlund <julie.hedlund@icann.org>, "gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>Re: [GNSO-CCOICI] Action Items and Notes: CCOICI Meeting 10 Nov at 13:00 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">As mentioned, please note that we’ve added an additional table to the test survey input form (<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qaJPS4_D361OPo32bpRpLeYATN0bjaG2rkZ-VC9t10JnWZsn8Sjv_lCZaI7S-xZGZCDXhNmgxQ$">https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
[docs.google.com]</a>) to capture your input on the PDP 3.0 developed WG leadership survey. However, please focus your input for next week’s meeting on the first table concerning the test WG self-assessment. Of course, if you are able to, you are also welcome
to already provide your input on the second table as well, but we understand if some additional time may be needed for that homework.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">In addition, please find here for your review the proposed call for volunteers for the SOI Task Force:
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1cr32-yJlGaBGLhNvUp5MeGyXitKFDvAC/edit__;!!PtGJab4!qaJPS4_D361OPo32bpRpLeYATN0bjaG2rkZ-VC9t10JnWZsn8Sjv_lCZaI7S-xZGZCDgBwaZOg$">
https://docs.google.com/document/d/1cr32-yJlGaBGLhNvUp5MeGyXitKFDvAC/edit [docs.google.com]</a>. We would like to circulate this call for volunteers early next week so please provide any input you have by Monday 15 November COB.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Emily, Julie and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:12.0pt;color:black">From:
</span></b><span lang="EN-US" style="font-size:12.0pt;color:black">GNSO-CCOICI <gnso-ccoici-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Wednesday, 10 November 2021 at 15:18<br>
<b>To: </b>"gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>[GNSO-CCOICI] Action Items and Notes: CCOICI Meeting 10 Nov at 13:00 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US">Dear members of the CCOICI,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 10 November at 13.00 UTC. Please see the relevant materials which can be found on the wiki page:
<a href="https://community.icann.org/x/JYMZCg">https://community.icann.org/x/JYMZCg</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">The next meeting will be scheduled for <b>
Wednesday, 17 November at 13.00 UTC.<o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Marika & Julie<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Items:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo2"><b><span lang="EN-US">ACTION ITEM: CCOICI members to review the preliminary responses to the questions at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$" target="_blank">
https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit [docs.google.com]</a> and provide feedback before the meeting on 17 November if possible.<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo2"><b><span lang="EN-US">ACTION ITEM: CCOICI members to take the test survey at
<a href="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$" title="https://urldefense.com/v3/__https://engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$">
https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1 [engage.clicktools.com]</a> and provide feedback in the Google doc at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpO0uTCnug$" target="_blank">
https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit [docs.google.com]</a> before the meeting on 17 November if possible.<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Notes:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Proposed Agenda – CCOICI Meeting on Wednesday 10 November at 13.00 UTC<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US"> <o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US">1. Welcome<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">a. Status update on SOI Task Force Assignment<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Olga sent the assignment form to the Council list and asked for comments; none were received.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">As there were no comments/objections the next step is the launch a call for volunteers, confirm the participants, and then start the work.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Staff will draft the call for volunteers and will share the draft with the Committee.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">2. Working Group Self-Assessment - Review preliminary responses to key questions<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">a. Review preliminary responses (see attached)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">b. CCOICI Input<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Based on the responses to the survey and discussion at the last meeting, staff has developed a draft of the current thinking.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">There are three different segments.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">First segment: <b>Initial thoughts on improvements and enhancements that can be introduced:<o:p></o:p></b></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Try to reach agreement on the direction the group wants to take on the WG Self-Assessment.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Any changes to the current WG Self-Assessment form would have to go through several steps for approval.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Currently the survey is done at the end of the PDP life cycle so too late to be used for any course correction.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Survey needs to be brief – balance between getting key information and easy enough to complete.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Noted that if there is a periodic survey there should be sufficient flexibility to allow for follow up.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">On the need for half-way surveys, it could depend on the work of the PDP: Should it be built into the charter?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">CCOICI is looking at work that relates to the PDP, but it is not a PDP. It might suggest changes to the GNSO Operating Procedures, but these would have to go out
for public comment.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><b><i><span lang="EN-US">Next steps / Question for CCOICI</span></i></b><b><span lang="EN-US">:
<o:p></o:p></span></b>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Confirm these preliminary responses.<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Confirm any further improvements / enhancements that have not been captured here.<o:p></o:p></span></b></li></ul>
</li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Second segment: <b>Should a more periodic survey be introduced, and if so, what impact does this have on the existing ‘end of life’ survey?<o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">If the group is in agreement that periodic surveys should be introduced, these should be tied to PDP milestones.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">On a related note the survey milestones could be built into the charter, with the flexibility to adjust as necessary.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">A related question could be how could the survey timing be adjusted.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Including in the charter would make it clear what is expected.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Could have standard questions with the ability to add to the basic template.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Could be good to have a template/general structure that could be adjusted.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Question: Should we allow for anonymous responses? Answer: In the past the survey asks for names and affiliations, but the names are only used to confirm the identity
and affiliation, as well as to avoid multiple responses from the same person. Responses are aggregated before publication. In a recent case we confirmed that specific responses that were potentially identifiable could still be published.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Current survey seemed to be a bit long. Should be some kind of a warning about the length – number of pages left, etc.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">A couple of different tools have been used for the survey. The current tool doesn’t allow for a progress bar, but we could include some text in the introduction
indicating the number of questions and pages, but if a progress bar is needed staff can take that recommendation into consideration.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">The current survey is lengthy because there is a lot of material to cover; periodic surveys could be shorter.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">There needs to be room in the survey for a WG-specific item, particularly if we are relying on third parties or something that the WG needs to rate.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><b><i><span lang="EN-US">Next steps / Question for CCOICI</span></i></b><b><span lang="EN-US">:
<o:p></o:p></span></b>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Confirm these preliminary responses.<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">What would be the preferred periodicity and who/how should this periodicity be confirmed (e.g. is it set in stone, is it confirmed in the charter?)<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Complete test run of existing WG Self-Assessment and provide observations and suggestions for changes.
<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Consider what questions should be asked in the periodic survey.
<o:p></o:p></span></b></li></ul>
</li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Third segment: <b>Should an assessment of the performance of WG leadership be part of the WG Self-Assessment?<o:p></o:p></b></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">This is an important issue.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Based on the feedback received so far, most agreed that there should be questions included about the performance of WG leadership, but shouldn’t be used to pressure
leadership.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Some responses relating to leadership could be viewed by Council leadership and not posted publicly. Make it clear who can see the responses.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">PDP 3.0 template seems to be a helpful basis.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Could be helpful to have a base survey template to which specific questions could be added, in coordination with the liaison.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">One or two commenters asked if there could be a potential role for the Ombudsman. Ask the question as to whether there is a specific role for the Ombudsman. There
is already a path to the Ombudsman.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Consider the HR aspect – that an evaluation could have an impact on someone outside of the ICANN community.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><b><i><span lang="EN-US">Next steps / Question for CCOICI</span></i></b><b><span lang="EN-US">:
<o:p></o:p></span></b>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Confirm these preliminary responses.<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Review PDP 3.0 template to see if these questions should be incorporated into the periodic survey (part, all, different questions)<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level2 lfo3"><b><span lang="EN-US">Consider if there is a role for the Ombudsman in this process (in addition to the existing role as any community member can appeal to the Ombudsman for assistance)</span></b><span lang="EN-US"><o:p></o:p></span></li></ul>
</li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">c. Confirm next steps<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM: CCOICI members to review the preliminary responses to the questions at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpNmyR8oKA$" target="_blank">
https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit [docs.google.com]</a> and provide feedback before the meeting on 17 November if possible.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">3. Working Group Self-Assessment – Test WG Self-Assessment Survey<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">a. CCOICI to complete test survey - <a href="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$" title="https://urldefense.com/v3/__https://engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$">https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
[engage.clicktools.com]</a><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">b. Feedback mechanism<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Seems that the links in the introduction don’t work. Staff will look into that.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Think about how the questions and responses can be framed to be easily answered but also actionable, particularly in the Personal Dimensions section.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">Committee members should take the survey and provide feedback.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo3"><span lang="EN-US">What is a reasonable timeframe to provide feedback – before next meeting or later? Ask for input by the 17<sup>th</sup> but allow an additional week if necessary.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">c. Confirm next steps<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM: CCOICI members to take the test survey at
<a href="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$" title="https://urldefense.com/v3/__https://engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$">
https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1 [engage.clicktools.com]</a> and provide feedback in the Google doc at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!qZrZiB9lmq-RkNsIcYtae6F8RzWNFQcUdcGgdyf3tUPQAqBvy_V9upxvHczC5pl3qpO0uTCnug$" target="_blank">
https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit [docs.google.com]</a> before the meeting on 17 November if possible.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">4. Confirm action items & next meeting (Wednesday 17 November at 13.00 UTC)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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