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<p class="MsoNormal">Dear members of the CCOICI,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 01 December at 13.00 UTC. Please see the relevant materials which can be found on the wiki page:
<a href="https://community.icann.org/x/JYMZCg">https://community.icann.org/x/JYMZCg</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The next meeting will be scheduled for <b>Wednesday, 15 December at 13.00 UTC.<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal">Marika & Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Action Items:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><b>CCOICI members to take the test survey if they have not already done so at <a href="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$" title="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$">https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
[engage.clicktools.com]</a> and provide feedback in the Google doc at<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!ozwcki9wAJE_0XTLOxNL9q0YhBXzl5GqrJztw_T0-rzNZjueyoVv4x51fNw2tg1GX2iTchUGBQ$" target="_blank" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!ozwcki9wAJE_0XTLOxNL9q0YhBXzl5GqrJztw_T0-rzNZjueyoVv4x51fNw2tg1GX2iTchUGBQ$">https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
[docs.google.com]</a> before the meeting on 15 December.<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><b>CCOICI members to review the PDP 3.0 developed WG leadership survey questions at <a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-13-wg-member-survey-leadership-performance-10feb20-en.pdf">https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-13-wg-member-survey-leadership-performance-10feb20-en.pdf</a>
and provide input in the template at: <a href="https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit">
https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit</a> before the meeting on 15 December.<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><b>Olga Cavalli to reach out to CCOICI members to confirm their intent to participate in the group.</b><o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Notes:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">1. Welcome<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. Working Group Self-Assessment - Preliminary responses to key questions<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. Review feedback received (see https://docs.google.com/document/d/1OQZysvuJVX7hfPuKsCdyPQPMVutin30d/edit)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">One specific suggestion to also look at the questions/comments that staff support provided. There are some questions in the end survey and whether these questions could be included
in the periodic survey.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">There should have been sufficient time to review the document so we will move forward on the assumption that there is general agreement with the document.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">We will keep the document with the comments for the record so that people can see the group’s thinking and the evolution of the document.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">b. Confirm preliminary responses<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3. Working Group Self-Assessment – Test WG Self-Assessment Survey (see
<a href="https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1 [engage.clicktools.com]">
https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1 [engage.clicktools.com]</a> )<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. Review CCOIC input (see <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!v0syGq_iccWM50yd-k934txbqRCFw7QOx7jEIJtZtUdDSPuylRe88ahWVMei917xh9xfIvyNaA$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!v0syGq_iccWM50yd-k934txbqRCFw7QOx7jEIJtZtUdDSPuylRe88ahWVMei917xh9xfIvyNaA$">https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
[docs.google.com]</a>)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Can allow another week for review and comment.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Fairly limited group joining the meeting today; Olga to reach out to the various groups to confirm participation.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">For this assignment we asked everyone to take the self-assessment survey and to provide comments.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Seems agreement that in addition to the end-cycle survey there should be periodic surveys, so the group should consider which questions should be retained for the periodic survey and/or
should some be adjusted.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Some questions for input:<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><i>What should be kept in the WGSA launched at the end of a WG’s life cycle?<o:p></o:p></i></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><i>What should be changed in the WGSA launched at the end of a WG’s life cycle?<o:p></o:p></i></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><i>What is missing in the WGSA launched at the end of a WG’s life cycle?<o:p></o:p></i></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><i>Which questions should move to or be duplicated from this WGSA to the periodic assessment?<o:p></o:p></i></li></ul>
</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Noted in the survey that when you want to identify yourself you have to associate yourself with a certain SG or C or as an individual, but this won’t work for a NomCom member – could
add “member of the GNSO”.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Question: Can you repeat the survey and replace previous responses? Answer: For this survey tool it’s not possible to save your response and go back and return to a previous response,
but you can submit multiple responses and the administrator can delete previous responses. If there is a need to go back, save responses, and start again perhaps the group can call out these improvements so we can decide if this is the right survey tool.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Think questions about leadership would be valid although they might be too personal. This is covered in the next agenda item.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">b. Consider next steps<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: CCOICI members to take the test survey if they have not already done so at <a href="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$" title="https://urldefense.com/v3/__https:/engage.clicktools.com/v2/1x0mgtvjj0efj*page1__;Iw!!PtGJab4!v5WJ7o5wVTpy914nd8QoWXgz4d2SYedpgQhrZPEQ-UvF6RAbR5TfBjWBWcG1zOQoCGZzc7-SAg$">https://engage.clicktools.com/v2/1x0mgtvjj0efj#page1
[engage.clicktools.com]</a> and provide feedback in the Google doc at<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!ozwcki9wAJE_0XTLOxNL9q0YhBXzl5GqrJztw_T0-rzNZjueyoVv4x51fNw2tg1GX2iTchUGBQ$" target="_blank" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!ozwcki9wAJE_0XTLOxNL9q0YhBXzl5GqrJztw_T0-rzNZjueyoVv4x51fNw2tg1GX2iTchUGBQ$">https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
[docs.google.com]</a> before the meeting on 08 December.</b><o:p></o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: Olga Cavalli to reach out to CCOICI members to confirm their intent to participate in the group.</b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">4. PDP 3.0 developed WG leadership survey questions (see <a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-13-wg-member-survey-leadership-performance-10feb20-en.pdf">https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-13-wg-member-survey-leadership-performance-10feb20-en.pdf</a>)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. High level overview<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">As part of the PDP 3.0 effort there were a number of improvements relating to the processes of the PDP, including assessment of the leadership of the PDP.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">A leadership survey was developed by GNSO Councilors as part of PDP 3.0, which is now a couple of years old; it has never been used.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">See the PDP 3.0 final report improvement #6 at: INSERT. Questions focus on areas where there needs to be improvement, where something can be changed.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">The survey is a set of 8 questions with the intent to be administered periodically, although this has not been decided. Question focus areas include:<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Meeting facilitation;<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Managing the process;<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Neutrality;<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Getting to consensus.<o:p></o:p></li></ul>
</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Do group members agree that these are the appropriate areas of focus (see specific questions below).<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">b. CCOICI input template (see <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!v0syGq_iccWM50yd-k934txbqRCFw7QOx7jEIJtZtUdDSPuylRe88ahWVMei917xh9xfIvyNaA$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit__;!!PtGJab4!v0syGq_iccWM50yd-k934txbqRCFw7QOx7jEIJtZtUdDSPuylRe88ahWVMei917xh9xfIvyNaA$">https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit
[docs.google.com]</a>)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Questions for feedback:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><i>Should this survey be integrated in the periodic survey or be a standalone survey?<o:p></o:p></i></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><i>Should all questions be part of the periodic survey (or standalone)?<o:p></o:p></i></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><i>If you answered that not all questions should be included, please specify which ones can/should be removed.
<o:p></o:p></i></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><i>Are there any questions missing?<o:p></o:p></i></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">c. Confirm next steps<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: CCOICI members to review the PDP 3.0 developed WG leadership survey questions at <a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-13-wg-member-survey-leadership-performance-10feb20-en.pdf">https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-13-wg-member-survey-leadership-performance-10feb20-en.pdf</a>
and provide input in the template at: <a href="https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit">
https://docs.google.com/document/d/1gFFKteIsHih_FVZxy2acqXHmrFcQqT76/edit</a> before the meeting on 15 December.<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">5. Confirm action items & next meeting<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">There are potential conflicts next week and members may need more time for the homework.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Postpone the next meeting to Wednesday 15 December at 13.00 UTC.<o:p></o:p></li></ul>
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