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<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Reminder:
</span><b><span lang="EN-US">CCOICI members will review the relevant WGSA documents at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit__;!!PtGJab4!untUZmz8gDkMgSYDupsTxRhMF32NjxzDbkKrUXqhsVZjdnJTO4PoghzMLf-NjPBQjz0slbVgDA$">
https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]</a> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:12.0pt;color:black">From:
</span></b><span lang="EN-US" style="font-size:12.0pt;color:black">GNSO-CCOICI <gnso-ccoici-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Wednesday, 12 January 2022 at 14:45<br>
<b>To: </b>"gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>[GNSO-CCOICI] Action Items and Notes: CCOICI Meeting 12 Jan 2022 at 13:00 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US">Dear members of the CCOICI,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 12 January 2022 at 13.00 UTC. Please see the relevant materials which can be found on the wiki page:
<a href="https://community.icann.org/x/JYMZCg">https://community.icann.org/x/JYMZCg</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">The next meeting will be scheduled for <b>
Wednesday, 26 January 2022 at 13.00 UTC.<o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Marika & Julie<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Items:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">1. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit)<o:p></o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM: CCOICI members will review the relevant WGSA documents at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit__;!!PtGJab4!untUZmz8gDkMgSYDupsTxRhMF32NjxzDbkKrUXqhsVZjdnJTO4PoghzMLf-NjPBQjz0slbVgDA$">
https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]</a> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Notes:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">1. Welcome<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">a. Overview of proposed updates and additions (Staff Support Team)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Overview of the document (see also the attached slide):<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo3"><span lang="EN-GB">GNSO Operating Procedures – Annex 1 GNSO WG Guidelines</span><span lang="EN-GB">
</span><span lang="EN-US"><o:p></o:p></span>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Section 6.2</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Working Group Charter Template</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><i><span lang="EN-GB">Redline updates</span></i><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Section 7.0
</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Working Group Self-Assessment</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><i><span lang="EN-GB">Redline updates</span></i><span lang="EN-US"><o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="mso-list:l4 level1 lfo3"><span lang="EN-GB">Standalone documents</span><span lang="EN-GB">
</span><span lang="EN-US"><o:p></o:p></span>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Working Group Self-Assessment</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><i><span lang="EN-GB">Redline updates</span></i><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Working Group Charter Template</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><i><span lang="EN-GB">Redline updates</span></i><span lang="EN-US"><o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="mso-list:l4 level1 lfo3"><span lang="EN-GB">NEW</span><span lang="EN-GB">
</span><span lang="EN-US"><o:p></o:p></span>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Periodic Survey</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><i><span lang="EN-GB">New text</span></i><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><span lang="EN-GB">Technical survey requirements</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo3"><i><span lang="EN-GB">New text</span></i><span lang="EN-US"><o:p></o:p></span></li></ul>
</li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Review of the document – see <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit__;!!PtGJab4!untUZmz8gDkMgSYDupsTxRhMF32NjxzDbkKrUXqhsVZjdnJTO4PoghzMLf-NjPBQjz0slbVgDA$">
https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]</a><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l3 level1 lfo6"><span lang="EN-US">Shared the document last week.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l3 level1 lfo6"><span lang="EN-US">Reflects the discussions the Group has had to date on the Working Group Self-Assessment.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l3 level1 lfo6"><span lang="EN-US">Identified questions for discussion in the group.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l3 level1 lfo6"><span lang="EN-US">Group members are asked to review the document and add their comments/suggestions, in advance of the next meeting in two weeks.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span lang="EN-GB">GNSO Operating Procedures – Annex 1 GNSO WG Guidelines
</span><span lang="EN-US">and standalone documents: <o:p></o:p></span>
<ul style="margin-top:0cm" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo6"><span lang="EN-GB">Section 6.2</span><span lang="EN-US"> -
</span><span lang="EN-GB">Working Group Charter Template</span><span lang="EN-US"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo6"><span lang="EN-GB">Section 7.0
</span><span lang="EN-US">- </span><span lang="EN-GB">Working Group Self-Assessment</span><span lang="EN-GB">
</span><span lang="EN-US"><o:p></o:p></span>
<ul style="margin-top:0cm" type="square">
<li class="MsoNormal" style="mso-list:l3 level3 lfo6"><span lang="EN-GB">Redlines reflect addition of a periodic survey in addition to a life-cycle survey.</span><span lang="EN-US"><o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="mso-list:l3 level2 lfo6"><span lang="EN-US">Working Group Self-Assessment – call out a question about summary reports and confidentiality: This language may need to be refined further to be specific about how the information will
be used and shared, once the CCOICI has decided about that.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo6"><span lang="EN-US">In the life-cycle survey: took out reference to “liaisons” and changed “Administrative” question to “Staff Support”; added specific questions on leadership and the Council liaison to the
WG; added language about whether there are suggestions to inform the Council’s consideration of the feedback provided.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo6"><span lang="EN-US"> Added a new periodic survey (all text is new): Called out the question again about who should have access to the raw data; included relevant questions from the life-cycle survey; new
section on leadership based on PDP 3.0.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo6"><span lang="EN-US">Survey tool technical requirement – are there any must-haves? Once finalized take them to Tech Support staff to see what are the tool options that would be best fit for purpose.<o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span lang="EN-US">Before any changes to the GNSO Operating Procedures are made they would have to go out for public comment once the Council has had a chance to review them.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span lang="EN-US">Sent to the Board for oversight.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US">b. CCOICI Questions / comments and confirm next steps<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l3 level1 lfo6"><span lang="EN-US">CCOICI members to review the relevant WGSA documents at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit__;!!PtGJab4!untUZmz8gDkMgSYDupsTxRhMF32NjxzDbkKrUXqhsVZjdnJTO4PoghzMLf-NjPBQjz0slbVgDA$">
https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]</a> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l3 level1 lfo6"><span lang="EN-US">Once finalized the changes can go to the Council to review and then for public comment, or could go out to public comment first. May be preferable to go out after
Council review as there may be other updates to make separate from those related to the self-assessment.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM: CCOICI members will review the relevant WGSA documents at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit__;!!PtGJab4!untUZmz8gDkMgSYDupsTxRhMF32NjxzDbkKrUXqhsVZjdnJTO4PoghzMLf-NjPBQjz0slbVgDA$">
https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]</a> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">3. Confirm action items & next meeting (Wednesday 26 January at 13.00 UTC)<o:p></o:p></span></p>
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