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<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
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<p class="MsoNormal"><span lang="EN-US">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please find below the notes and action item from today’s CCOICI meeting. Please see the relevant materials which can be found on the wiki page:
<a href="https://community.icann.org/x/DRR1Cw">https://community.icann.org/x/DRR1Cw</a>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Ariel, Julie and Marika<o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:double windowtext 2.25pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal" style="border:none;padding:0cm"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black">CCOICI Meeting on Thursday 12 May at 12.00 UTC<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black">Notes<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black">Action item: <o:p>
</o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black"><o:p> </o:p></span></b></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo5">
<span lang="EN-US" style="font-size:11.0pt;color:windowtext;mso-fareast-language:EN-GB">CCOICI to consider designation for 2.1.2 as well as options identified for completing the implementation of 2.1.2 and provide their feedback either on the mailing list and/or
during the next meeting.</span><b><span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black"><o:p> </o:p></span></b></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="color:black;margin-left:-18.0pt;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">Welcome<o:p></o:p></span></li></ol>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">For the w</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB">ork plan
</span><span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">status, please see
</span><span style="font-size:11.0pt;color:#333333;mso-fareast-language:EN-GB"><a href="https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1h38SgFeOdwumE7fUjLu4mB0CcXnwoncUpICqp_qINnk/edit*gid=0__;Iw!!PtGJab4!vVlAUPsBD1M90kL2on0a6dfYSLKeQgwE8CY7oEpojdKDpQ4Ll3UkRbiI7bTOkexk6oD5QWo$"><span style="color:#0052CC">https://docs.google.com/spreadsheets/d/1h38SgFeOdwumE7fUjLu4mB0CcXnwoncUpICqp_qINnk/edit#gid=0
[docs.google.com]</span></a></span><span lang="EN-US" style="font-size:11.0pt;color:#333333;mso-fareast-language:EN-GB">. Good progress is being made.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">Reminder – </span><span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">the group is expected to consider the
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB">status designations</span><span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB"> for the recommendations under review</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB">:<o:p></o:p></span>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">"Complete": Recommended action/decision is completed by the GNSO Council <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">"Partially Complete": Recommended action/decision is partially completed by the GNSO Council, further implementation may or may not be within scope to be addressed by the GNSO Council <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">"Action/Decision Required": GNSO Council needs to make a decision on whether the recommended action/decision is applicable for action by the GNSO Council and assign an appropriate implementation status
in this list <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">"Not applicable for action": Recommended action/decision and its respective implementation is not within scope to be addressed by the GNSO Council <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">"Implementation Planned": GNSO Council is planning to implement the recommended action/decision <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">"Implementation Ongoing": GNSO Council’s implementation on the recommended action/decision is ongoing <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">"Won't be Implemented": Recommended action/decision is within scope to be addressed by the GNSO Council, but GNSO Council chooses not to implement (this may apply to the non-mandatory recommendations) <o:p></o:p></span></li></ul>
</li></ul>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoListParagraphCxSpMiddle" style="color:#333333;margin-left:-18.0pt;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">Commence review of Recommendation #2 – Guidelines for Good Faith Conduct (2.1) (see </span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1zuQVN4zbz4zBYlZM4Mtfac7lj2j2dlna/edit__;!!PtGJab4!9w4jlQaQIEDQ5yoSZmnXfq37rkcXy5aDPMwbsxV5RwkoVK8ikzfeFY9TJSvUYy6G98LMaya-IIApOY-cWb4GaHGobSTs0CAa$"><span style="color:#0052CC">https://docs.google.com/document/d/1zuQVN4zbz4zBYlZM4Mtfac7lj2j2dlna/edit#[docs.google.com]</span></a>)<o:p></o:p></span></li></ol>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpMiddle" style="color:#333333;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">Background – Empowered Community & Guidelines for GNSO Council (see</span><span style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">
</span><u><span style="font-size:11.0pt;color:#0052CC;mso-fareast-language:EN-GB"><a href="https://docs.google.com/presentation/d/1FK4jb068gTi-2WtMXjkj9RElnp7_CwMuwjrcc9PwpOk/edit#slide=id.gd620c21462_2_778 [docs.google.com]">https://docs.google.com/presentation/d/1FK4jb068gTi-2WtMXjkj9RElnp7_CwMuwjrcc9PwpOk/edit#slide=id.gd620c21462_2_778
[docs.google.com]</a></span></u><span style="font-size:11.0pt;mso-fareast-language:EN-GB">)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:#333333;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">The staff support team walked the CCOICI through the relevant background information to assist the CCOICI to understand the context of the guidelines for good faith conduct recommendations.
With specific focus on EC power to appoint and remove individual ICANN Board directors (other than the President)</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">To review all the guidelines and templates that help the GNSO fulfil its role and obligation as a Decision Participant, see
<a href="https://gnso.icann.org/en/council/procedures">https://gnso.icann.org/en/council/procedures</a>
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:#333333;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">Consider recommendations 2.1.1 and 2.1.2</span><span lang="EN-US" style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB"> – Recommendations for Guidelines for Standards of Conduct
presumed to be in Good Faith associated with exercising removal of individual ICANN Board Directors.
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:#333333;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">Rec 2.1 Petitions for removal of directors:</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="color:#333333;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span lang="EN-US" style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">2.1.1. May be for any reason</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:#333333;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span lang="EN-US" style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">2.1.2 Must:</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span>
<ul style="margin-top:0cm" type="square">
<li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Be believed by the Indemnified Party to be true</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Be in writing</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Contain sufficient detail to verify facts, if verifiable facts are asserted</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Supply supporting if available / applicable</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Include references to applicable by-law or procedure has been breached</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Be respectful and professional in tone</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li></ul>
</li></ul>
</li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">The staff assessment for 2.1.1. is that it is complete as there is no restrictive language anywhere in the guidelines to say that such petitions must be for specific reasons, implying that
the petitions for removal may be for any reason (see section 4.2.2 of the guidelines for the requirements for a Nominating Committee Director Removal petition as well as requirements for an SO/AC Director removal petition).
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">CCOICI agrees with the staff assessment and considers this recommendation “complete”.
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">WS2 Recommendation 2.1.2 – looking at the guidance for the petition, the language notes shall include ‘at least’ the following. Only requires 4 basic elements but not the details as 2.1.2
foresees. As such, the staff assessment is that the implementation of this recommendation is not complete yet, but it is planned. The guidance is currently not in conflict as it does not preclude further information to be provided. Provides discretion for
other materials to be provided and is not restrictive. </span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">However, guidelines should draw specific and explicit attention to the additional mandatory requirements.
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">GNSO Council requested that relevant guidelines be reviewed after an action of the GNSO as a DP has been completed, or on an annual basis if no action is initiated.
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">GNSO Council is expected to have an opportunity to update the Guidelines as an outcome of such review as needed, including to satisfy the mandatory WS2 requirements.
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Staff suggestion for completing Implementation of 2.1.2:</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">CCOICI may wish to ask the GNSO Council to consider the following approaches, including, but not limited to:</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span>
<ul style="margin-top:0cm" type="square">
<li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB">Option 1: Update Section 4.2.2 of the two sets of guidelines by inserting the following phrase between “…the Petition shall” and “…include at least the following” in the first paragraph:
“In addition to satisfying the requirement set out in Recommendation 2.1.2 of the WS2 Final Report”.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l1 level3 lfo2">
<span style="font-size:11.0pt;color:black;mso-fareast-language:EN-GB">Update the <a href="https://gnso.icann.org/en/council/procedures">
<span style="color:#1155CC">GNSO webpage</span></a> which contains all the Guidelines by including a note that petitioners utilizing the Board Director Removal related Guidelines should also refer to the mandatory requirements outlined in the Recommendation
2.1.2 of the <a href="https://www.icann.org/en/system/files/files/ccwg-acct-ws2-final-27mar18-en.pdf">
<span style="color:#1155CC">WS2 Final Report</span></a>. </span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li></ul>
</li></ul>
</li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span lang="EN-US">Action item</span></b><span lang="EN-US">: CCOICI to consider designation for 2.1.2 as well as options identified for completing the implementation of 2.1.2 and provide their feedback either
on the mailing list and/or during the next meeting. </span><span lang="EN-US"><o:p></o:p></span></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoListParagraph" style="color:black;margin-left:-18.0pt;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;mso-fareast-language:EN-GB">Confirm next steps & next meeting (Wednesday 25 May at 12.00 UTC)<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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