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<div class="WordSection1">
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">The staff support team has gone ahead and integrated the language in relation to WS2 recommendation #3 into the recommendations report, see
<a href="https://docs.google.com/document/d/1aJVBFY3SSXT00m2rYXSAQD4u6H7v0Bth/edit#">
https://docs.google.com/document/d/1aJVBFY3SSXT00m2rYXSAQD4u6H7v0Bth/edit#</a>. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Please review this document and add any concerns or suggestions you may have in the form of comments
<b>by Tuesday 1 November at the latest</b>. A placeholder meeting has been scheduled for 2 November to discuss any outstanding items – based on the input received by 1 November, it will be decided whether or not the call is necessary.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Note that the staff support team is planning to undertake some further work on the executive summary to make it easier to digest what is being recommended (but this should not change
any of the substance in the report). <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Ariel, Julie and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-CCOICI <gnso-ccoici-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Monday, 10 October 2022 at 09:35<br>
<b>To: </b>Julie Hedlund <julie.hedlund@icann.org>, "gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>[GNSO-CCOICI] Reminder - next steps & timeline to finalise WS2 recommendations report<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Just a reminder, the next steps are as follows:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-US">CCOICI to review proposed HR impact language (deliberations plus recommendations) for inclusion in CCOICI WS2 report
<b>by Wednesday 19 October</b>: <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit__;!!PtGJab4!5OtRHNqPth2aZmbnnvAxV_g07vZw2JvjPRetAlK6PR68lGgnUZHu-nLjRHshQQkoQkBPiyycHXaEnqXKKFNbp6dPuu9d2Ri3I-Q$">
https://docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit [docs.google.com]</a> . To facilitate your review, we’ve gone ahead and accepted all the redline changes. You will just see in redline the additions we’ve made to reflect that any updates
are not limited to PDP materials but any materials used for GNSO policy processes.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-US">Staff support team to include HR impact language into CCOICI WS2 recommendations report by 20 October.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-US">CCOICI to review updated WS2 recommendations report by 2 November.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-US">Next CCOICI meeting scheduled for 2 November to resolve any outstanding items.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-US">Finalize WS2 recommendations report and submit to the GNSO Council by the document deadline (7 November) for the November GNSO Council meeting (17 November).
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-US">Ariel, Julie and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:12.0pt;color:black">From:
</span></b><span lang="EN-US" style="font-size:12.0pt;color:black">GNSO-CCOICI <gnso-ccoici-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Wednesday, 5 October 2022 at 14:51<br>
<b>To: </b>"gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>[GNSO-CCOICI] Notes and AIs from CCOICI meeting on Wednesday 05 October at 12.00 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US">Dear CCOICI members,<o:p></o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US">Please find below the notes and action items from today’s CCOICI meeting. Please see the relevant materials which can be found on the wiki page:
<a href="https://community.icann.org/x/DRR1Cw">https://community.icann.org/x/DRR1Cw</a>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal"><span lang="EN-US">Ariel, Julie and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black">CCOICI Meeting </span>
</b><b><span lang="EN-US">#28 <span style="color:black">on</span> Wednesday 05 October<span style="color:black"> at 12.00 UTC<o:p></o:p></span></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">HOMEWORK/ACTION ITEMS: <o:p></o:p></span></b></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l6 level1 lfo2">
<b><span lang="EN-US" style="font-size:11.0pt">Manju Chen to share the deliberations and draft recommendations at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit__;!!PtGJab4!9g-QGMbI0xDdo30p1clQGHME1eATir4cVDFFU5SPOPWFyhVWBgCYQ2adcn-nohNI-JmCZNDMQtWdMpZqgBQPQm_-GM-93Pcvog$">
https://docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit [docs.google.com]</a> with Bruna Martins dos Santos.<o:p></o:p></span></b></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l6 level1 lfo2">
<b><span lang="EN-US" style="font-size:11.0pt">Staff to review the document to see if the language needs to be expanded to include other policy processes, such as GGP or EPDP.<o:p></o:p></span></b></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l6 level1 lfo2">
<b><span lang="EN-US">The CCOICI to review the document at <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit__;!!PtGJab4!9g-QGMbI0xDdo30p1clQGHME1eATir4cVDFFU5SPOPWFyhVWBgCYQ2adcn-nohNI-JmCZNDMQtWdMpZqgBQPQm_-GM-93Pcvog$">
<span style="font-size:11.0pt">https://docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit</span> [docs.google.com]</a> and provide comments or suggestions if any by Wednesday, 19 October.</span></b><b><span lang="EN-US" style="font-size:11.0pt"><o:p></o:p></span></b></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l6 level1 lfo2">
<b><span lang="EN-US">Staff to incorporate the final text into the draft report to Council for the CCOICI to review and comment by Wednesday, 02 November.</span></b><b><span lang="EN-US" style="font-size:11.0pt"><o:p></o:p></span></b></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l6 level1 lfo2">
<b><span lang="EN-US" style="color:black">Staff to schedule a placeholder meeting for Wednesday, 02 November. </span></b><b><span lang="EN-US" style="font-size:11.0pt"><o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">Notes:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">1. Welcome<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">2. Recap from ICANN75 informal meeting with Ephraim Percy Kenyanito (see high level notes below)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Interesting meeting; can continue to work with them.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Helpful conversation and tried to incorporate some of his guidance into the draft document.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">What the Group is doing aligns with his thinking.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Really helpful that he provided the type of questions you would need to raise – if the answers to the questions are yes, you may still be able to proceed but you would have shown due diligence.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Ephraim is working on an ICANN Learn course that might be an additional tool for groups to use – another piece of supporting work.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">3. Review of updated deliberations & draft recommendations (see <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit__;!!PtGJab4!7IlTZNTCKO7lNf-9DsoBPn9m-_OSNaeBwkOqrKeGTdJArmt2rWVT5vlVEsWMM8WCFSVD2TgT_Gg9FETXPOpHdk8zVcB9eLjdeOI$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit__;!!PtGJab4!7IlTZNTCKO7lNf-9DsoBPn9m-_OSNaeBwkOqrKeGTdJArmt2rWVT5vlVEsWMM8WCFSVD2TgT_Gg9FETXPOpHdk8zVcB9eLjdeOI$">https://docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit
[docs.google.com]</a>)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">a. Consider CCOICI input<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">New language added based on the guidance received from Ephraim.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Putting it in a format that could be included in a report to the Council.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Suggest updating the different work products with checklists on HR impact – prepare the way in case a more detailed assessment is needed.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Also needs to ensure that a HR assessment is part of the chartering of a group.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">If the Council would agree with this the approach staff would suggest updates to existing templates for the Council to consider also in coordination with Emphraim.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">It might be helpful to have Bruna review the document, although it will go to Council in general to review.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Question: Will we provide the checklist to the Council for approval, or develop it afterward? Answer: We have given some examples in the document/report, but will develop the full checklist as part of implementation
after approval by the Council. Although if the group prefers we can develop the checklist as part of the report to Council.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Maybe make an edit to expand the document to include all policy development processes – to include GGP and EPDP. But we don’t have templates for those processes, but we could use the same template as for the PDP.
Though the current language should cover other processes.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEMS: <o:p></o:p></span></b></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l4 level1 lfo4">
<b><span lang="EN-US" style="font-size:11.0pt">Manju Chen to share the deliberations and draft recommendations at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit__;!!PtGJab4!9g-QGMbI0xDdo30p1clQGHME1eATir4cVDFFU5SPOPWFyhVWBgCYQ2adcn-nohNI-JmCZNDMQtWdMpZqgBQPQm_-GM-93Pcvog$">
https://docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit [docs.google.com]</a> with Bruna Martins dos Santos.<o:p></o:p></span></b></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l4 level1 lfo4">
<b><span lang="EN-US" style="font-size:11.0pt">Staff to review the document to see if the language needs to be expanded to include other policy processes, such as GGP or EPDP.<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">b. Confirm next steps<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Helpful to get feedback on how much time the group needs to review the deliberations and draft recommendations.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Group will review via email and decide whether or not to have a meeting – review by 19 October to flag any issues. Then staff will incorporate the language into the full report that has already been circulated and
allow another two weeks to review, with the goal to have it ready for the Council to review at its November meeting. Consider whether to schedule a place-holder meeting for November.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEMS: <o:p></o:p></span></b></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l5 level1 lfo5">
<b><span lang="EN-US" style="font-size:11.0pt">The CCOICI to review the document at
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit__;!!PtGJab4!9g-QGMbI0xDdo30p1clQGHME1eATir4cVDFFU5SPOPWFyhVWBgCYQ2adcn-nohNI-JmCZNDMQtWdMpZqgBQPQm_-GM-93Pcvog$">
https://docs.google.com/document/d/1LvO8ktYDDoUMfMUNzp1JUQyfheer-6sy/edit [docs.google.com]</a> and provide comments or suggestions if any by Wednesday, 19 October.</span></b><span lang="EN-US" style="font-size:11.0pt"><o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l5 level1 lfo5">
<b><span lang="EN-US" style="font-size:11.0pt">Staff to incorporate the final text into the draft report to Council for the CCOICI to review and comment by Wednesday, 02 November.</span></b><span lang="EN-US" style="font-size:11.0pt"><o:p></o:p></span></li></ol>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">4. Confirm next steps & next meeting (TBC)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Group to review the document on the list.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span lang="EN-US" style="font-size:11.0pt">Staff to work with Olga to consider a placeholder meeting for the regularly scheduled meeting on Wednesday, 02 November.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US" style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="color:black">ACTION ITEM: Staff to schedule a placeholder meeting for Wednesday, 02 November. <o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US" style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="color:black"> -----------<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span lang="EN-US" style="color:black">High level notes – informal meeting of available CCOICI members with Ephraim Percy Kenyanito</span></b><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="color:black">Monday 19 September<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span lang="EN-US" style="color:black">Introduction</span></b><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0cm;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoListParagraphCxSpFirst" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo6">
<span lang="EN-US" style="font-size:11.0pt">A high level overview was provided of the deliberations of the CCOICI to date and how the committee is considering if/how to ensure that consideration is given to the potential impact on human rights of a policy issue
and/or recommendations throughout the different stages of policy development including the Issue Report, Initial Report and Final Report. It was noted that the CCOICI is considering a lightweight approach that allows for escalation and further assessment,
when deemed necessary.<span class="apple-converted-space"> </span><o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo6">
<span lang="EN-US" style="font-size:11.0pt">It was noted that the question was raised whether a type of checklist could help with factoring in the consideration of the impact on human rights at the different stages and that some members of the committee had
suggested reaching out to Ephraim to request his input factoring in his expertise in this topic.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span lang="EN-US" style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span lang="EN-US" style="color:black">Discussion</span></b><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0cm;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoListParagraphCxSpFirst" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">Ephraim shared some of his experience in this area and work he and his organization (Art 19) have undertaken for different companies and organizations.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">He agreed that it should be possible to come up with a number of lightweight questions that could help guide the consideration of the impact of human rights throughout the PDP such as: 1) Is there a likely human rights
impact, 2) who are the groups expected to be impacted, 3) what is the expected severity of the impact (high/medium/low). Consideration should also be given whether or not any ICANN Bylaws are expected to be impacted (such as, for example, diversity). It was
noted that some guidance and/or examples for how to respond to these questions would be helpful.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">Should these lightweight questions point to a likely impact on human rights, this does not imply that work cannot continue or that major changes need to be made, but it should trigger further evaluation through questions
such as: 1) is it necessary, 2) is it proportionate, 3) is it legitimate.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">He explained that unlike a data protection impact assessment, which is a type of audit, a human rights impact assessment requires engagement and discussion with impacted parties which may take more time. For example,
the HRIA on the SSAD ODA took around 3 months to complete. Such an assessment is typically done through a number of questions (see for example, the HRIA on the SSAD ODA which was shared previously:<a href="https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1WRHPWPtaK8Xc2IXtfA3MVOcprHsVVA9M6J8eUQH5UyA/edit*gid=8463347__;Iw!!PtGJab4!9KCVKzak00GSR6UBiQHFc_NDGH--ECLvlqN3TZO_CUhBEsIp_l2qxuHL96KITcboHd7Kay1RcCea6RBAHJTbtBpIpStdhYKDhss$" title="https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1WRHPWPtaK8Xc2IXtfA3MVOcprHsVVA9M6J8eUQH5UyA/edit*gid=8463347__;Iw!!PtGJab4!9KCVKzak00GSR6UBiQHFc_NDGH--ECLvlqN3TZO_CUhBEsIp_l2qxuHL96KITcboHd7Kay1RcCea6RBAHJTbtBpIpStdhYKDhss$">https://docs.google.com/spreadsheets/d/1WRHPWPtaK8Xc2IXtfA3MVOcprHsVVA9M6J8eUQH5UyA/edit#gid=8463347
[docs.google.com]</a>)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">Ephraim also noted that he is working on an ICANN Learn course on Human Rights. It was noted that this could serve as a learning tool for both staff as well as community members involved in a PDP and who are expected
to address questions in relation to the possible impact on human rights.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">It was also noted that even though staff members and/or PDP WG members may not be experts in the area of human rights, there are also opportunities for the community, including groups like the CCWP-HR to weigh in
on the question of the impact on human rights through the different opportunities for community input such as public comment.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">It was noted that at this stage the CCOICI would be expected to recommend to the Council how to approach this issue, but that implementation would happen after Council review of the proposed approach and as part of
the implementation further consultation with experts such as Ephraim could be undertaken.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="color:black;margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span lang="EN-US" style="font-size:11.0pt">It was also suggested that it might be of interest to brief the Council on the work that Ephraim and others have done in this area as it relates to ICANN as it may help facilitate understanding of this topic. It was
suggested that this could potentially be done in the form of a webinar, with further Council discussion to planned (for example, as part of the SPS).<o:p></o:p></span></li></ul>
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