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</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Dear CCOICI members,<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Please find below the notes and action items from today’s CCOICI meeting. Please see the relevant materials which can be found on the wiki page:
<a href="https://community.icann.org/x/DRR1Cw">https://community.icann.org/x/DRR1Cw</a>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal">Ariel, Julie and Marika<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>HOMEWORK/ACTION ITEMS:<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l9 level1 lfo22">
<b><span style="font-size:11.0pt">Staff to incorporate the compromise proposal language and related points into the draft Report to the Council, ideally before ICANN77.<o:p></o:p></span></b></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l9 level1 lfo22">
<b><span style="font-size:11.0pt">Members to bring back to their groups and discuss further during ICANN77.<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Notes:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">1. Welcome<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. SOI Task Force Recommendations Report (see <a href="https://mm.icann.org/pipermail/gnso-ccoici/2023-April/000317.html" title="https://mm.icann.org/pipermail/gnso-ccoici/2023-April/000317.html">https://mm.icann.org/pipermail/gnso-ccoici/2023-April/000317.html</a>):
from the GNSO Framework for Continues Improvement: “Where full consensus is not achieved, the report/recommendations to the GNSO Committee and/or GNSO Council should clearly outline the efforts that were undertaken to try and achieve full consensus and the
reasons for why this was not achieved”. The TF achieved full consensus on all but one essential element, namely whether there should be an exemption from disclosing who someone is representing in the case of professional ethical obligations that would prevent
such disclosure.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. CCOICI feedback:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo18">
<span style="font-size:11.0pt">Any further questions/comments about current requirements and existing safeguards?<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo18">
<span style="font-size:11.0pt">Any further questions/comments about SOI TF recommendations report and views on exemption provision?<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo18">
<span style="font-size:11.0pt">What are we trying to solve for? <o:p></o:p></span></li></ul>
<p class="MsoNormal">b. Discuss alternative proposal - WG members who choose the exemption might not be eligible to participate in the Consensus Process. Is this a possible path forward?<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo19">
<span style="font-size:11.0pt">If yes, what would this look like in practice (e.g. is this something that would be captured in the SOI, in the WG Charter, Operating Procedures<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo19">
<span style="font-size:11.0pt">If no, which other alternatives should be considered?<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Marie, BC: Took this back to the BC – think that this is a problem that doesn’t exist. Re: the compromise proposal -- Concern about balance since it’s such a minute selection of members. Seems to be an unnecessary constraint.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Manju, Chair: Should be a problem in the representative model, which is most common lately.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Marika, staff: What we’ve seen that most PDPs are a working group model, so not an issue. One potential approach is to explain in the report that the Council already can specify in the charter who can participate in a consensus
call. Move this conversation to the chartering conversation. Also, the chair of the WG can go back to the Council. Don’t seem to have a large number of WG members now who are invoking this. Could check back after the current large PDPs, such as RPMs.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Manju, Chair: We already have existing safeguards in the chartering process; then there also is the review mechanism.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Thomas, ISPCP: Think it’s a good point with the charter; also may be different with ICANN Join. People could be representing many different groups. Might want to discuss the best place information can be disclosed. Goal is
to remove ambiguity and also reduce the burden on the chair. Can write it into the charter that if you choose the exemption then you can’t participate in the consensus call.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Manju, Chair: We can differentiate with the two types of SOI – activity specific and general.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Susan, IPC: Did consult my group but didn’t get a huge reaction. One reaction was that wouldn’t be comfortable with the chair determining non-participation in consensus calls unless the criteria was very clear and was applied
across the board – applied to all who choose the exemption.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Manju, Chair: Feel that we have the safeguards we need with the charter and chair discretion. Also note that there is no enforcement mechanism for the SOI – it is an honor system. On the alternative proposal: people don’t seem
to be strongly against this. What would this look like – included in the charter.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">c. Confirm next steps<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Suggested for the Report to Council:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Add text to the report: “WG members who choose the exemption might not be eligible to participate in the Consensus Process.”;<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Document the discussions;<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Present the data collected;<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Note that there is no enforcement;<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Provide more details of how the alternative proposal would be applied – write into the charter/option the Council has available and include in the charter template;<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Spell out some of the other safeguards – Council can review and take measures;<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Could call out in the Operating Procedures, but that would provide for less flexibility – not sure it is a good fit;<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l11 level1 lfo21">
<span style="font-size:11.0pt">Build in a review period/mechanism. Sooner rather than later – for example after five activities using SOIs.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEMS: <o:p></o:p></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l9 level1 lfo22">
<b><span style="font-size:11.0pt">Staff to incorporate the compromise proposal language and related points into the draft Report to the Council, ideally before ICANN77.<o:p></o:p></span></b></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l9 level1 lfo22">
<b><span style="font-size:11.0pt">Members to bring back to their groups and discuss further during ICANN77.<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3. Confirm next meeting<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Meet at ICANN77 for initial feedback.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo20">
<span style="font-size:11.0pt">Get a sign-up room (no remote access) for Thursday, 15 June at 15:30-16:30 EDT (local time), 19:30 UTC.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
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