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<p class="MsoNormal">Dear All,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Please see the following actions and notes for the CCOICI meeting on Wednesday, 22 November at 12:00 UTC:<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal">Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Acton Items:<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo8"><b><span style="font-size:11.0pt">Pilot Survey: CCOICI members and staff support to review and edit the draft survey questions at:
<a href="https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing">
https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing</a><o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo8"><b><span style="font-size:11.0pt">WS2 CCG Questions and CCOICI draft responses: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at:
<a href="https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing">
https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing</a>.<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo8"><b><span style="font-size:11.0pt">CCOICI Membership: Groups should review their representatives on the CCOICI at <a href="https://community.icann.org/pages/viewpage.action?pageId=169444296">https://community.icann.org/pages/viewpage.action?pageId=169444296</a>
and provide any changes to the list as soon as possible but not later than Wednesday, 06 December.<o:p></o:p></span></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo8"><b><span style="font-size:11.0pt">Next Meeting: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13
December at 12:00 UTC.<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Notes:<i><o:p></o:p></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">1. Welcome from the Chair<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6">
<span style="font-size:11.0pt">The CCOICI has not ended – it has more work to do and possible further assignments.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6">
<span style="font-size:11.0pt">Your groups should review and confirm membership – see action item above.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Suggested draft questions: <a href="https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing">
https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Avoid double-barrel questions – break them out.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Free-form open text feedback – make more targeted and combine with a quantitative response (such as yes/no).<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Should agree what the response should look like and make sure the questions are clear.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Q#4 – need context of the proceeding questions?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Don’t go longer than 10 minutes.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Target CCOICI and TF current and former members.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Regarding audience, I’d suggest that the audience be 1) Council 2) distribution to SG/C chairs to have their respective groups respond in a formal capacity. I’m particularly keen on the SGs/Cs because if this CCOCCI does continue,
it is likely to require more SG/C resources to do the brunt of the work, and less on the Council.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Consideration of the structure is even more important because of the upcoming activity of the CIP-CCG. Could be helpful to expand the survey to get feedback for that group? Could refer back to the questions coming out of the
recent ATRT.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Makes sense to ask about the future structure/process.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Who should be drafting the questions? Contribute to the Google doc.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Staff will assist in drafting questions and designing the survey.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: CCOICI members and staff support to review and edit the draft survey questions at:
<a href="https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing">
https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing</a><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3. WS2 Community Coordination Group (see: <a href="https://mm.icann.org/pipermail/council/2023-September/027277.html" target="_blank" title="https://mm.icann.org/pipermail/council/2023-September/027277.html">https://mm.icann.org/pipermail/council/2023-September/027277.html</a>):
Consider the request and draft a response for the Council to consider<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Questions and Draft Responses – See: <a href="https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing">
https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at:
<a href="https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing">
https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing</a><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"> 4. CCOICI Membership: re-appoint representatives<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: Groups should review their representatives on the CCOICI at <a href="https://community.icann.org/pages/viewpage.action?pageId=169444296">https://community.icann.org/pages/viewpage.action?pageId=169444296</a> and provide
any changes to the list as soon as possible but not later than Wednesday, 06 December.<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">5. AOB <o:p></o:p></p>
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<div>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Next meeting is tentatively scheduled for Wednesday, 13 December at 12:00 UTC.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
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