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<p class="MsoNormal">Dear All,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Please see the following actions and notes for the CCOICI meeting on Wednesday, 10 January at 12:00 UTC.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<div style="border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal">Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Acton Items:<o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo7"><b>Staff to modify the pilot survey based on the discussion/minor changes.<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo7"><b>Staff to send a draft of the message to the SGs/Cs to accompany the survey to the CCOICI to review.<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo7"><b>GNSO Secretariat to send out the survey and message to the SGs/Cs – target week of 22 February – so groups can discuss at ICANN79.<o:p></o:p></b></li></ol>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Notes:<i><o:p></o:p></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal"><span style="color:black">1. Welcome from the Chair<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members:<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. Test the pilot survey at: <a href="https://urldefense.com/v3/__https:/www.surveymonkey.com/r/SJFPCZW__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNLDiMLrw$" title="https://urldefense.com/v3/__https://www.surveymonkey.com/r/SJFPCZW__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNLDiMLrw$"><span style="color:purple">https://www.surveymonkey.com/r/SJFPCZW
[surveymonkey.com]</span></a>. For ease of reference, here’s the link to the draft questions from the last call: <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNBOyKtqw$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNBOyKtqw$"><span style="color:purple">https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit
[docs.google.com]</span></a><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">First page:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Make these required responses.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">First sentence change to “Before completing the survey please review…” not “it is recommended”. We want people to review first.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Might be useful to include the approximate time to complete the survey. Sent with the survey or both? Let’s do both.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Question 3:
<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Should we put CCOICI members or Task Force? Because we are collecting the name and email we will know. But we need a formal response from these groups.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Almost don’t want to include “other” because there isn’t any – not a valid response. Need all the groups to respond. Not clear – should this be explained?
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Not sure CCOICI members should fill it out as CCOICI – should only be from the represented group and one response per group.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">We should remove “other” to make it simpler and just have one response per group.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Where does this lead Desiree as a NomCom? She should choose NomCom and consult with the other two NomComs. Or each NCA could complete it since they
are individuals.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Should we ourselves fill this out as representative? Doesn’t matter as long as it’s one response per group.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Not sure what our purpose is here – would think we want both responses – as participants and as groups represented.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Or have one rule – groups or participants.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">Thought this was for input from the SGs/Cs.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">This is not a self-assessment – it’s an assessment of the structure and whether it’s the right one. So we need to decide whether we should recuse ourselves,
or it doesn’t matter. Not make it mandatory to recuse as long as you are representing your group.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 2: Question Set 1<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Suggest making the questions with choices mandatory – then we should also send out the set of questions ahead of time/separate from the survey.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 3: Question Set 2 - scope<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Asking question per assignment – break out into three different subsets.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">But if we have questions at the topic level does that help to evaluate the framework?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Anyone not happy with the framework if we don’t break it out by topic it might skew the results.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">How we got to questions Set 1 and Set 2 – we had a double-barreled question that we broke down. They now are complementary – objective and scope. Do we want to ask about the topics
or the framework?<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 4: Question Set 3<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Break the paragraph into two parts to make it clearer.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 5: Question Set 4<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">We can also break the paragraph into two parts. And change “yours” to “your”.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 6: Question Set 5<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">2) space missing<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Question 21 – How do you foresee this other [work] being completed? Insert “work”.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">General comment <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">There is a score for the quantitative questions.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If we can’t hide it we should explain it.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">b. Next steps and timing<span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Modify the survey with the minor changes – no need to meet to discuss again.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">When should we send it out and how much time? Could probably send it out early next week and announce at the Council call. We will need to give the
groups time to coordinate a response – say 26 February. What does the group think about letting them use the ICANN meeting to respond? Agree that we should allow time for groups to coordinate responses.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Staff will have a draft message for this group to review and send feedback on the list. And we target sending to SG/Cs week of 22 Feb.<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">3. AOB: Next meeting TBD<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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